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CARES Act Annual Reporting Help Page

The Coronavirus Aid, Relief, and Economic Security (CARES) Act relief fund annual reporting.

The Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law No: 116-136) was passed by Congress and signed by the President in March, 2020, as the country began to deal with the Novel Coronavirus Disease 2019 (COVID-19) pandemic. The CARES Act includes multiple pots of federal funding to limit or defray the impact of COVID-19. The CARES Act Reporting application was created by the California Department of Education (CDE) to gather required data for purposes of state and federal report on CARES Act and other COVID-19 related funds.

This help page is for the annual reporting of CARES Act funds. Please see the CARES Act Quarterly Reporting Help Page for more information on the quarterly reports.

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ESSER Fund Annual Reporting | GEER Fund Annual Reporting

ESSER Fund Annual Reporting

The Elementary and Secondary School Emergency Relief (ESSER) Fund is a subset of the federal Education Stabilization Fund, and was created by the CARES Act. Pursuant to Section 18003 of the CARES Act, funding is allocated to states based on their share of Title I of the Elementary and Secondary Education Act of 1965 (ESEA) funding.

Not less than 90 percent of the funds received by the state must be disbursed to local educational agencies (LEAs) in proportion to the funds received under Part A of Title I of ESEA. This is referred to as the Mandatory Subgrant, and is reflected in an LEA’s Resource Code 3210 allocation.

The remaining funds are known as the state educational agency (SEA) Reserve, and may be allocated at the state’s discretion. The 2020-21 Budget Act appropriated $112.2 million of the SEA reserve to increase reimbursement for meals served between March 2020 and August 2020, inclusive, at a rate not to exceed an additional $0.75 per meal. The Budget Act appropriated the remaining $45 million for the California Community Schools Partnership Program.

Additional information about ESSER, including preliminary allocations, may be found at the ESSER web page.

SEA Reserve

This section contains expenditure information about the amounts the LEA received from the SEA Reserve. This includes funds used to increase reimbursement for meals served between March 2020 and August 2020, inclusive, as well as any funds received from the California Community Schools Partnership Program.

Amount Awarded from SEA Reserve

This amount is prepopulated based on any additional meal reimbursement or California Community Schools Partnership Program allocation.

Amount Expended by the LEA for Public Schools from the SEA Reserve

Based on the prepopulated amount above, indicate the dollar amount expended for Public Schools. Enter the amount without commas, but decimals may be used.

Please note, when combined with the SEA Reserve amount for Non-Public schools, the total must equal the Amount Awarded from the SEA Reserve.

Amount Expended by the LEA for Equitable Services for Non-Public School Students and Teachers from the SEA Reserve

Based on the prepopulated amount above, indicate the dollar amount expended for Non-Public Schools. Enter the amount without commas, but decimals may be used.

Please note, when combined with the SEA Reserve amount for Public schools, the total must equal the Amount Awarded from the SEA Reserve.

Fund Overview

Indicate if the LEA has served students and teachers in both Title 1 and Non-Title 1 schools, or only students and teachers in Title 1 schools, with its ESSER allocation. This should include both the Mandatory Subgrant funds (Resource Code 3210) as well as any SEA Reserve funds.

Mandatory Subgrant Section

This section contains expenditure information about both the amount the LEA received from the Mandatory Subgrant (Resource Code 3210) and the amounts the LEA received from the SEA Reserve.

Total Amount Awarded to the LEA from the SEA Reserve

This amount is prepopulated based on any additional meal reimbursement or California Community Schools Partnership Program allocation.

Total Mandatory Subgrant Amount Awarded to the LEA

This amount is prepopulated based on the allocations the CDE calculated the LEA is eligible to receive. This displays the total funds that will be available when all funds are disbursed, and is consistent with the information provided on the ESSER web page.

Please note: If an LEA has a locally funded charter school, that charter school’s allocation is included in the Total Allocated Amount.

Total Amount Awarded to the LEA

This amount is prepopulated, and is the sum of both the Mandatory Subgrant and any SEA Reserve allocations.

Total Amount Previously Reported Expended from Cycle 1

This amount is prepopulated based on the data the LEA submitted to the CDE as part of Cycle 1 ESSER reporting (March 13 – September 30). This amount is point in time, and does not reflect any subsequent adjustments. This amount only includes the Mandatory Subgrant (Resource Code 3210), and excludes any amount awarded from the SEA Reserve. You may also review your expenditures from Cycle 1 in the CARES Act Reporting system to review what you reported.

Amount Expended by the LEA for Public Schools

Complete this entry based on both the Total Amount Previously Reported Expended from Cycle 1 and the Amount Awarded from the SEA Reserve. Enter the amount without commas, but decimals may be used.

Please note, when combined with the Amount Expended for Non-Public schools, the total (displayed in the Total Amount Expended by the LEA) must equal the Total Amount reported from Cycle 1 plus the Amount Awarded from the SEA Reserve.

For example, if an LEA received $10,000 from the SEA Reserve and $90,000 from the Mandatory Subgrant, but in Cycle 1 only reported expended $10,000, then the total must equal $20,000.

Amount Expended by the LEA for Equitable Services for Non-Public School Students and Teachers

Complete this entry based on both the Total Amount Previously Reported Expended from Cycle 1 and the Amount Awarded from the SEA Reserve. Enter the amount without commas, but decimals may be used.

Please note, when combined with the Amount Expended for Non-Public schools, the total (displayed in the Total Amount Expended by the LEA) must equal the Total Amount reported from Cycle 1 plus the Amount Awarded from the SEA Reserve.

For example, if an LEA received $10,000 from the SEA Reserve and $90,000 from the Mandatory Subgrant, but in Cycle 1 only reported expended $10,000, then the total must equal $20,000.

Total Amount Expended by the LEA

This amount is automatically populated based on the LEA’s entries for the amounts expended for public and non-public schools. In order to complete the report without error, this amount must equal the Total Amount reported from Cycle 1 plus the Amount Awarded from the SEA Reserve.

Total Amount Expended by Activity

This section contains detailed expenditure information about both the amount the LEA received from the Mandatory Subgrant (Resource Code 3210) and the amounts the LEA received from the SEA Reserve.

Instructions

Please use the following guidelines to report funds expended:

  • Please report all expenditures in the most applicable category (the amounts expended from the SEA Reserve Fund should all be placed in the “Other” category).
  • Report your expenditures from March 13, 2020 – September 30, 2020 as you reported in Cycle 1 Reporting (any subsequent adjustments after September 30, 2020 should not be reflected in this report).
  • Please enter in decimal numbers only. Other punctuation, such as commas, is not allowed.
  • Please add a "0" for any category where funds were not expended.
  • The sum of the categories below must equal the Total Amount Expended by the LEA listed above. 

Categories

The following are the reporting categories:

  1. Purchasing educational technology (including hardware, software, and connectivity), which may include assistive technology or adaptive equipment:
    1. Did this LEA use GEER funds to provide home Internet access to any students:
      1. Mobile hotspots with paid data plans:
      2. Internet connected devices with paid data plans:
      3. District pays for the cost of home Internet subscription for student:
      4. District provides home Internet access through a district-managed wireless network:
      5. Other:
        • Please Specify:
    2. Did the LEA use GEER funds to provide dedicated learning devices to any students:
      • Elementary
        1. Students with dedicated device provided by the LEA:
        2. Students enrolled on September 30, 2020:
      • Secondary
        1. Students with dedicated device provided by the LEA:
        2. Students enrolled on September 30, 2020:
  2. Activities focused specifically to addressing the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth:
  3. Providing mental health services and supports:
  4. Sanitization and minimizing the spread of infectious diseases, including cleaning supplies and staff training to address sanitization and minimizing the spread of infectious diseases:
  5. Summer learning and supplemental afterschool programs:
  6. Other (uses of funds not included above):
    • Please Specify:

Student Participation and Engagement

This section contains multiple Yes/No questions about the use of the Mandatory Subgrant portion of ESSER funds (Resource Code 3210). It is specifically focused on the methods of documenting student participation and engagement for those LEAs that used ESSER funds to develop, initiate, and/or implement remote learning.

Instructions

Please mark Yes/No for each method of participation and engagement tracking used, marking “Yes” for each method used for 50% or more of the students within a grade level. Note, this section is only applicable if the LEA used funds for developing, initiating, and/or implementing remote learning. As such, if the LEA did not use the funds in this manner please select “No” for each question.

If an LEA consists of only Elementary or only Secondary schools, please enter “No” for each question that does not apply (e.g., all “Nos” for the Elementary section for an LEA that consists of only Secondary schools).

Full-Time Equivalent (FTE) Positions

Please enter the number of full-time equivalent positions for the LEA as of the listed dates. Positions should be listed regardless of funding source, and include instructional and non-instructional staff and contracts.

Contact Information

Please provide the first and last name, title, email address, telephone number, and telephone extension (if applicable) of the individual completing the report. If the CDE has a question concerning the report, the CDE will first attempt to contact the individual listed.

Finishing the Report

Once the report is complete, an LEA must save the report by clicking the “Save Data” button at the bottom of the page. If there is an issue, the reporting portal will indicate there are errors to be reviewed at the top of the webpage. If there are no errors (or any errors have been resolved), you will see the message “Your data have been saved.” At that point, the report is complete (there is no submittal button/process).

It is possible to confirm if a complete report was saved at any time by confirming there is a “Date Submitted” to the far right of the reporting link on the main page of the reporting application.

GEER Fund Annual Reporting

The Governor's Emergency Education Relief (GEER) Fund is a subset of the federal Education Stabilization Fund, and was created by the CARES Act. Pursuant to Section 18002 of the CARES Act, funding is allocated to states based on a combination of their relative population of school aged individuals and their number of children counted under section 1124(c) of the Elementary and Secondary Education Act of 1965 (ESEA) funding.

The GEER is also one of three funding sources that make up the Learning Loss Mitigation Fund (LLMF). The LLMF was created by Sec. 110 of Senate Bill (SB) 98 (Committee on Budget and Fiscal Review, Ch. 24, Statutes of 2020) and subsequently amended by Section 59 of SB 820 (Committee on Budget and Fiscal Review, Ch. 110, Statutes of 2020). LLMF is distributed to LEAs based on three separate formulas, and is to be used for activities that directly support academic achievement and mitigate learning loss related to COVID-19 school closures. Funds may be used to support individuals served by LEAs, including, but not limited to, those enrolled in a childcare program, California state preschool program, kindergarten, any of grades 1 to 12, inclusive, and adult education programs. Funds shall be expended consistent with the purposes outlined in Section 110(d) of SB 98, as amended by SB 820.

The Resource Code for the GEER being reported is 3215.

Additional information about LLMF, including preliminary allocations, may be found at the LLMF web page.

Fund Overview

Indicate if the LEA has served students and teachers in both Title 1 and Non-Title 1 schools, or only students and teachers in Title 1 schools, with its GEER allocation. (Resource Code 3210)

Amounts Expended

This section contains expenditure information about the LEA’s GEER allocation, including the number of public and non-public schools served.

Previously Reported Expenditures

This amount is prepopulated based on the data the LEA submitted to the CDE as part of Cycle 1 GEER reporting (March 13 – September 30). This amount is point in time, and does not reflect any subsequent adjustments.

Amount Expended by the LEA for Public Schools

Based on the prepopulated amount above, indicate the dollar amount expended for Public Schools. Enter the amount in whole numbers without decimals, commas, or other punctuation

Please note, when combined with the Amount for Non-Public schools, the total must equal the Previously Reported Expenditures.

Number of Public Schools Served

Provide the number of public schools served. For school districts and county offices of education (COEs), please consider each school site, including locally funded charter schools, separately (e.g., if a district appropriated GEER funds to 5 out of 10 school sites, enter 5). For direct funded charter schools, please consider the charter as a single school.

Amount Expended by the LEA for Equitable Services for Non-Public School Students and Teachers

Based on the prepopulated amount above, indicate the dollar amount expended for Public Schools. Enter the amount in whole numbers without decimals, commas, or other punctuation

Please note, when combined with the Amount for Public schools, the total must equal the Previously Reported Expenditures.

Number of Non-Public Schools Served

Provide the number of non-public schools served.

Current Total Expended (Public + Non-Public Expenditures)

This amount is automatically populated based on the LEA’s entries for the amounts expended for public and non-public schools. In order to complete the report without error, this amount must equal the Previously Reported Expenditures.

Use of GEER Funds

This section contains expenditure information about the LEA’s GEER expenditures.

Instructions

Please use the following guidelines when completing this section:

  • Answer each question about the use of GEER funds. Certain responses will trigger additional follow up.
  • The reporting period is between March 13, 2020, and September 30, 2020.

If an LEA has not expended GEER funds, the response to each question should be “No.”

Please note, if the LEA used GEER funds to provide dedicated learning devices to any students, the LEA is required to provide the number of devices broken down by Elementary and Secondary school, as well as the total enrollment as of September 30, 2020, for each school type. If an LEA consists of only Elementary schools or only Secondary schools, please enter 0s for the school type that does not apply.

Categories

The following are the reporting categories, including all additional follow up questions (may not apply given the LEA’s uses of GEER funds):

  1. Purchasing educational technology (including hardware, software, and connectivity), which may include assistive technology or adaptive equipment:
    1. Did this LEA use GEER funds to provide home Internet access to any students:
      1. Mobile hotspots with paid data plans:
      2. Internet connected devices with paid data plans:
      3. District pays for the cost of home Internet subscription for student:
      4. District provides home Internet access through a district-managed wireless network:
      5. Other:
        • Please Specify:
    2. Did the LEA use GEER funds to provide dedicated learning devices to any students:
      • Elementary
        1. Students with dedicated device provided by the LEA:
        2. Students enrolled on September 30, 2020:
      • Secondary
        1. Students with dedicated device provided by the LEA:
        2. Students enrolled on September 30, 2020:
  2. Activities focused specifically to addressing the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth:
  3. Providing mental health services and supports:
  4. Sanitization and minimizing the spread of infectious diseases, including cleaning supplies and staff training to address sanitization and minimizing the spread of infectious diseases:
  5. Summer learning and supplemental afterschool programs:
  6. Other (uses of funds not included above):
    • Please Specify:

FTE Positions

Please enter the number of full-time equivalent positions for the LEA as of the listed dates. Positions should be listed regardless of funding source, and include instructional and non-instructional staff and contractors.

Contact Information

Please provide the first and last name, title, email address, telephone number, and telephone extension (if applicable) of the individual completing the report. If the CDE has a question concerning the report, the CDE will first attempt to contact the individual listed.

Finishing the Report

Once the report is complete, an LEA must save the report by clicking the “Save Data” button at the bottom of the page. If there is an issue, the reporting portal will indicate there are errors to be reviewed at the top of the webpage. If there are no errors (or any errors have been resolved), you will see the message “Your data have been saved.” At that point, the report is complete (there is no submittal button/process).

It is possible to confirm if a complete report was saved at any time by confirming there is a “Date Submitted” to the far right of the reporting link on the main page of the reporting application.

Questions:   CDE Federal Stimulus Team | EDReliefFunds@cde.ca.gov
Last Reviewed: Tuesday, February 23, 2021
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