Dear County Superintendents of Schools:
Fifth Apportionment for Every Student Succeeds Act
Comprehensive Support and Improvement
County Offices of Education Fiscal Year 2018–19
This apportionment, in the amount of $2,910,527, is made from federal funds provided to the state under Title I, Part A, of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the Every Student Succeeds Act (ESSA) (Public Law 114‒95). The ESSA requires local educational agencies (LEAs) with schools identified for comprehensive support and improvement (CSI) to locally develop and implement a CSI plan to improve student outcomes in the school. The Budget Act of 2018 appropriated $10 million to county offices of education (COEs) to support the statewide system of technical assistance and support for LEAs with schools identified for CSI.
Only those COEs that submitted to the California Department of Education (CDE) the 2018‒19 ESSA CSI COE Application for Funding and met fiscal reporting requirements for Report 3 are included in this apportionment. The amount paid to each COE was determined based on information reported by the COE in the Grant Management and Reporting Tool. Each COE’s apportionment is based on claimed expenditures for the performance period March 1, 2019, to June 30, 2020, less the amount paid in the first, second, third, and fourth apportionment. The CDE is implementing cash management in order to reduce the time elapsing between the receipt and disbursement of federal funds, pursuant to the cash management requirements under federal statute and regulations.
The funding formula for this grant is based on the total number of schools eligible for CSI, statewide. Amounts paid in this apportionment are listed on the schedule of apportionment posted under the funding tab on the CDE CSI COE web page at https://www.cde.ca.gov/fg/fo/r16/csicoefundingresults.asp.
Information such as school eligibility, program requirements, school support resources, and Frequently Asked Questions are located on the CDE CSI web page at https://www.cde.ca.gov/sp/sw/t1/csi.asp. Information such as the grant description; statutory authority; allowable and disallowable activities and costs; and assurances, certifications, and terms and conditions of the grant are located in the 2018–19 ESSA CSI COE Application for Funding under the Funding Tab at https://www.cde.ca.gov/sp/sw/t1/csi.asp. Information pertaining to approved indirect cost rates are located at https://www.cde.ca.gov/fg/ac/ic/.
The United States Department of Education (ED) grant award number for this funding is S010A180005‒18A. The federal award date is October 1, 2018. The Catalog of Federal Domestic Assistance subprogram number is 84.010A (Title I, Part A, Basic Grants to Local Educational Agencies). The funding is appropriated in Schedule (1) of Item 6100-134-0890 of the Budget Act of 2018, Senate Bill 840 (Chapter 29, Statutes of 2018) as amended by SB 862 (Chapter 449, Statutes of 2018). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 15439.
This grant is subject to the provisions of Title I, Parts A and F, and Title VIII, as applicable, of the ESEA, as amended by the ESSA, and the General Education Provisions Act (Public Law 103-382). This grant is also subject to Title I regulations in 34 Code of Federal Regulations (CFR), Part 200, and the Education Department General Administrative Regulations in 34 CFR, parts 76 (except for 76.650–76.662, Participation of Students Enrolled in Private Schools), 77, 81, and 82, 2 CFR Part 3485, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Parts 200 and 3474.
Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act (GEPA), any funds that are not obligated at the end of the federal funding period, March 18, 2019, through September 30, 2020, shall remain available for obligation for an additional period of 12 months, through September 30, 2021, within the limits specified in Section 1127 of the ESEA. Pursuant to authority under the Coronavirus Aid, Relief, and Economic Security Act, the CDE was granted a waiver of Section 421(b) of the GEPA. This waiver extends the period of availability of fiscal year (FY) 2018–19 funds from September 30, 2020, through September 30, 2021.
All FY 2018‒19 funds must be encumbered, expended, and legally obligated within the dates designated and must not exceed the maximum amount allocated to the COE. No extensions or carryover of this grant are allowed.
Pursuant to 2 CFR, Section 200.305(b)(9), interest earned amounts up to $500 per year may be retained by the non-Federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually. COEs should forward interest payments for remittance to the ED to:
California Department of Education
P.O. Box 515006
Sacramento, CA 95851
To ensure proper posting of payments, please indicate the program’s PCA number (PCA 15439), and identify the payment as “Federal Interest Returned.”
Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 3183, ESSA: School Improvement Funding for COEs, and Revenue Object Code 8290, All Other Federal Revenue.
County superintendents were notified of this apportionment by email. Links to this letter and the accompanying apportionment schedule are posted on the CDE web page at https://www.cde.ca.gov/sp/sw/t1/csi.asp.
If you have any questions regarding CSI, contact the School Improvement and Support Office by phone at 916-319-0833 or email at SISO@cde.ca.gov.
Rachael Maves, Deputy Superintendent
Instruction and Measurement Branch