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Principal Apportionment Data Collection

Software used by local educational agencies (LEA) to report pupil attendance, tax, and other data to calculate funding for the Local Control Funding Formula (LCFF) and Special Education (AB 602).

Principal Apportionment Data Collection Web Application | Web Application Resources | PADC Desktop Software

Principal Apportionment Data Collection Web Application

Beginning with fiscal year 2021–22, LEAs, Special Education Local Plan Areas (SELPAs), and county auditors will report pupil attendance, tax, and other data in the Principal Apportionment Data Collection (PADC) Web application.

Principal Apportionment Data Collection Web Application

Web Application Resources

User Manual

A downloadable document with instructions on how to make user assignments, enter, validate, and certify data within the PADC Web Application. The 2022–23 version 1.00 was released on Wednesday, November 30, 2022.

PADC User Manual v 2022–23-1.00 (DOCX; Revised 22-Dec-2022)

PADC User Manual v 2021–22-4.50 (DOCX; Revised 03-Oct-2022)

PADC Web Application Known Issues and Tips (DOCX; Revised 30-Nov-2022)

Videos

PADC Web Application Tutorial Series: Orientation External link opens in new window or tab. (Video; 9:11)
Introduction to the Principal Apportionment Data Collection (PADC) and overview of the Web Application main features and anticipated schedule.

PADC Web Application Tutorial Series: Access External link opens in new window or tab. (Video; 19:07)
Information on how to access the PADC Web Application, select the appropriate user role, and request PADC access.

PADC Web Application: 2021-22 Implementation for County Offices of Education Webinar External link opens in new window or tab. (Video; 51:57)
Webinar held on September 15, 2021 to introduce and explain the implementation of the new Principal Apportionment Data Collection (PADC) Web Application to County Offices of Education (COEs).

PADC Web Application: 2021-22 Overview Webinar External link opens in new window or tab. (Video; 1:29:07)
Webinar held on November 9, 2021 to introduce, explain, and demonstrate the implementation of the new Principal Apportionment Data Collection (PADC) Web Application.

Username and Password

In order to use the application, each user must have a username and password created in the Centralized Authentication System (CAS) and an assigned user group, user role and LEA (see User Assignment Resources below).

Create a CAS Username

Update an existing CAS Username

User Assignment Resources

Effective fiscal year 2021–22, LEAs and SELPAs should have a PADC Administrator responsible for certifying Principal Apportionment data for the LEA/SELPA and all entities under its jurisdiction.

The assignment of the Administrator must be done by an oversight entity:

  • the California Department of Education (CDE) assigns an Administrator to each COE;
  • each COE assigns Administrators for school districts, charter schools under COE oversight, and SELPAs; each COE may assign additional Administrators for the COE itself;
  • each school district assigns Administrators for charter schools under district oversight.

PADC Web Application Access County Auditor - Administrator Assignment (PDF)
This form is used for county auditors to request Administrator access to the PADC. This form is submitted to the PADC Administrator of the COE for approval. This form should not be submitted to the CDE.

PADC Web Application Access Administrator Assignment TEMPLATE (DOCX)
This template is used to facilitate assignment for an Administrator(s) within the PADC. This form is provided by the CDE as a template to be adapted for local use; it does not need to be submitted to the CDE.

PADC Web Application Access User Assignment TEMPLATE (DOCX)
This template is used to facilitate the assignment of the PADC users, other than Administrators.

PADC Certification References

PADC Certification References provides a list of the main statutes and regulations applicable to the data reporting in the PADC.

Principal Apportionment Data Due Dates

2022–23 Principal Apportionment Due Dates by Entry Screen

2021–22 Principal Apportionment Due Dates by Entry Screen

PADC Desktop Software

For fiscal year 2020–21 and prior, LEAs report data in the PADC Software.

Principal Apportionment Data Collection File Transfer System

Only for data submitted through the PADC Desktop software, all COEs are required to use the PADC File Transfer system to transfer all PADC and Tax data files from the desktop software to the CDE.

Click on the link to access the PADC File Transfer System.

Note: This link will be used to upload all principal apportionment certified data to the CDE and should be bookmarked for future use.

PADC File Transfer Instructions (DOCX)
Information on how to transfer certified PADC data files to the CDE using the PADC file transfer system.

Note to PADC Software Users: For help with the software and to access the PADC Data Reporting Instruction Manual, select the appropriate fiscal year below and see the Resources and Documentation section.

Questions:   Principal Apportionment Section | PADC@cde.ca.gov | 916-324-4541
Last Reviewed: Thursday, December 22, 2022
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