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Timeline of Important Events/Due Dates

The Expanded Learning Division's timeline of important events and due dates for the fiscal year 2019–20.
Month Item

July

  • Final grant awards posted (After School Education and Safety [ASES] Renewal, ASES Universal, ASES Transportation, 21st Century Community Learning Centers [CCLC], and High School After School Safety and Enrichment for Teens [ASSETs]) Grant Award Notifications (AO-400) disseminated

  • Second Semiannual Attendance Report due

  • Fourth Quarter Expenditure Report Due (ASES, 21st CCLC, and ASSETs)

  • Closeout report due (ASES, 21st CCLC, and ASSETs)
  • Fall term—Annual Performance Report due (21st CCLC and ASSETs)

  • Staff Development/Attendance Relief Request form due (if applicable)

August

  • Attendance and expenditure revisions due (if applicable)
  • Grantees receive final closeout email
  • Closeout revisions due
  • 21st CCLC and ASSETs Request for Applications (RFA) posted

September

  • ASES Universal and Transportation RFA posted
  • ASES Renewal available through the After School Support and Information System
  • Annual Outcome-based Data for Evaluation and Continuous Quality Improvement (CQI) Report due

October

  • First Quarter Expenditure Report due
  • School Site Substitution request/form due

November

  • ASES Renewal Program Plans Due

December

  • Spring term—Annual Performance Report due (21st CCLC/ASSETs)
  • Grant terminations determined based on reporting requirements

January

  • ASES Universal and Transportation Application due
  • ASES Renewal Due
  • Staff Development/Attendance Relief Request form due (if applicable)
  • Fiscal Agent Change form due (if applicable)
  • First Semiannual Attendance Report due
  • Second Quarter Expenditure Report due

February

  • N/A

March

  • Grant reductions calculated for the following fiscal year

April

  • Third Quarter Expenditure Report due
  • Grant reductions disseminated
  • Intent to Award posted for ASES Universal and ASES Transportation

May

  • Annual Outcome-based for Evaluation and CQI Report template available for grantees
  • Final award notifications for ASES Universal and ASES Transportation

June

  • Federal Program Monitoring notification of site selections
Questions:   Expanded Learning Division | expandedlearning@cde.ca.gov | 916-319-0923
Last Reviewed: Tuesday, November 19, 2019
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