Skip to main content
California Department of Education Logo

Vendor Information

Information regarding vendor participation for the Pilot Project for the Procurement of Unprocessed Fruits and Vegetables.

The U.S Department of Agriculture (USDA) Agriculture Marketing Service (AMS) is responsible for the maintenance of vendor participation in the pilot, including the approval process and conducting vendor audits. The AMS suggests that vendors who are interested in applying for approval review the Vendor Eligibility Requirements documents that are linked below, prior to contacting AMS commodity procurement staff. The following information can also be found on the USDA AMS Pilot Web page External link opens in new window or tab..

Eligibility Information and Application Forms

All application forms and supporting documentation listed in the Vendor Eligibility Requirements document must be submitted to the USDA by e-mail at FVPilotProject@ams.usda.gov.

In addition to the application forms, a Web-based Supply Chain Management (WBSCM) Vendor Registration Form must be submitted by e-mail to FVPilotProject@ams.usda.gov. Vendors can find the WBSCM Vendor Registration Form on the USDA AMS Web page External link opens in new window or tab..

All eligible vendors must be registered in the System for Award Management (SAM), which requires a Data Universal Numbering System number. Vendors can register for the SAM on the Federal Service Desk Web page External link opens in new window or tab.. Vendors may also reach the SAM Help Desk at 866-606-8220.

Vendor Payment

After the delivery of produce, the vendor is responsible for completing and confirming the vendor reporting spreadsheet, which includes case count information, with the recipient agency (RA). After RA approval, the vendor must log into the USDA WBSCM system and submit the spreadsheet along with all pertinent supporting documentation. Once submitted, the USDA AMS will pay the vendor within 10 business days and notify the vendor, RA, and state by e-mail.

Vendor Audits

Approved vendors are subject to an audit by the USDA AMS to confirm all requirements to participate as a pilot vendor are in place. For a list of requirements, please view the Vendor Eligibility Requirements document listed above.

USDA Contacts

For Pilot questions, please contact:

Kyle Hugo, Agriculture Marketing Specialist
Email: kyle.hugo@ams.usda.gov
Phone: 202-690-0405

For additional information, such as eligibility flyers, GroupGap Food Safety program options, USDA Pilot Webinars, and other resources, please visit the USDA AMS Pilot Project Web page External link opens in new window or tab..

Questions:   Food Distribution Program | 916-323-0865
Last Reviewed: Friday, August 30, 2019
Related Content
Recently Posted in Nutrition
  • Summer Food Service Program Information (updated 15-Jan-2020)
    Administrative and operational information and guidance for organizations that participate in the program.
  • Earned Income Tax Credit Information Act (added 10-Jan-2020)
    The California Revenue and Taxation Code (RTC) Section 19853(b) requires local educational agencies (LEA) that operate the National School Lunch Program to annually notify households about the Earned Income Tax Credit (EITC) Information Act.
  • 2021 SBP and SMP Grants Available! (added 10-Jan-2020)
    The California Department of Education (CDE) Nutrition Services Division is sending this message to announce the availability of School Year 2020–21 School Breakfast Program (SBP) and Summer Meal Programs (SMP) Start-up and Expansion Grants.
  • Proposition 12 Public Comment Period (added 10-Jan-2020)
    California Department of Food and Agriculture’s (CDFA) open comment period regarding the draft regulation for Proposition 12, the Farm Animal Confinement Initiative.
  • New USDA Justice for All Posters Now Available (added 10-Jan-2020)
    The new U.S. Department of Agriculture’s (USDA) And Justice for All posters have arrived.

  • Overview: Competitive Food and Beverage Rules (added 03-Jan-2020)
    The School Nutrition Programs Overview, Definitions, and Resources: Competitive Food and Beverage Rules online training.
  • Community Eligibility Provision - Upcoming Review (added 03-Jan-2020)
    The purpose of this notice is to inform you that we will be conducting an off-site validation review of the identified student percentage (ISP) that was established upon approval for your participation in the CEP.
  • CNAC Member Recruitment 2020 (added 03-Jan-2020)
    The State Superintendent of Public Instruction (SSPI) Child Nutrition Advisory Council (CNAC) is currently recruiting.
  • School Nutrition Success Workshops December 2019 (added 03-Jan-2020)
    Register today to participate in a Team Up for School Nutrition Success (Team Up) workshop.
  • CACFP Ounce Equivalents for Grains Worksheet (added 03-Jan-2020)
    To help program operators transition to the use of ounce equivalents, the USDA Food and Nutrition Service (FNS) has released the Using Ounce Equivalents for Grains in the Child and Adult Care Food Program (CACFP) worksheet.