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Vendor Information

Information regarding vendor participation for the Pilot Project for the Procurement of Unprocessed Fruits and Vegetables.

The U.S Department of Agriculture (USDA) Agriculture Marketing Service (AMS) is responsible for the maintenance of vendor participation in the pilot, including the approval process and conducting vendor audits. The AMS suggests that vendors who are interested in applying for approval review the Vendor Eligibility Requirements documents that are linked below, prior to contacting AMS commodity procurement staff. The following information can also be found on the USDA AMS Pilot Web page External link opens in new window or tab..

Eligibility Information and Application Forms

All application forms and supporting documentation listed in the Vendor Eligibility Requirements document must be submitted to the USDA by e-mail at FVPilotProject@ams.usda.gov.

In addition to the application forms, a Web-based Supply Chain Management (WBSCM) Vendor Registration Form must be submitted by e-mail to FVPilotProject@ams.usda.gov. Vendors can find the WBSCM Vendor Registration Form on the USDA AMS Web page External link opens in new window or tab..

All eligible vendors must be registered in the System for Award Management (SAM), which requires a Data Universal Numbering System number. Vendors can register for the SAM on the Federal Service Desk Web page External link opens in new window or tab.. Vendors may also reach the SAM Help Desk at 866-606-8220.

Vendor Payment

After the delivery of produce, the vendor is responsible for completing and confirming the vendor reporting spreadsheet, which includes case count information, with the recipient agency (RA). After RA approval, the vendor must log into the USDA WBSCM system and submit the spreadsheet along with all pertinent supporting documentation. Once submitted, the USDA AMS will pay the vendor within 10 business days and notify the vendor, RA, and state by e-mail.

Vendor Audits

Approved vendors are subject to an audit by the USDA AMS to confirm all requirements to participate as a pilot vendor are in place. For a list of requirements, please view the Vendor Eligibility Requirements document listed above.

USDA Contacts

For Pilot questions, please contact:

Kyle Hugo, Agriculture Marketing Specialist
Email: kyle.hugo@ams.usda.gov
Phone: 202-690-0405

For additional information, such as eligibility flyers, GroupGap Food Safety program options, USDA Pilot Webinars, and other resources, please visit the USDA AMS Pilot Project Web page External link opens in new window or tab..

Questions:   Food Distribution Program | 916-323-0865
Last Reviewed: Thursday, January 28, 2021
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