Child’s Eligibility

Where to Find It

On the Early Education Division (EED) 9600 Form, Section II ‘Eligibility’.

Rules and Guidelines

• This information field is required; only one field may be selected.
• This field includes the following options:
  • A: Homeless
  • B: Income Eligible
  • C: Protective Services (CPS or At-Risk)
  • D: Qualified Neighborhood School
  • E: Current Aid Recipient
  • F: Children with Disabilities (Exceptional Needs)
  • G: Governmental Programs Categorical Eligibility
  • H: Early Enrollment Transition Kindergarten Eligibility

Error Messages and Solutions

• The 'Child's Eligibility' field is invalid (WI165) [801A Electronic File Transfer].
  • Problem: The information for the 'Child's Eligibility' field is invalid because it contains information other than the allowed codes.
  • Solution: Confirm that a valid code is entered.
• The 'Child's Eligibility' field is required and cannot be left blank (WI164) [801A Electronic File Transfer], [801A Web Input/Edit],
  • Problem: The 'Child's Eligibility' field is not answered.
  • Solution: Confirm a valid entry is in the 'Child's Eligibility' field.
• The Eligibility Status Code 'E - Current Aid Recipient (Cash Aid)' can only be selected if the family's California Work Opportunity and Responsibility to Kids (CalWORKs) Recipient Status is either: '01 - Adult(s) and Child(ren) Cash Aid' or '03 - Diversion Services' (WI166) [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The family’s CalWORKS Recipient Status is not one of the allowed '01 - Adult(s) and Child(ren) Cash Aid' or '03 - Diversion Services' options for Eligibility Status Code 'E - Current Aid Recipient (Cash Aid)'.
  • Solution: Confirm that the family’s CalWORKS Recipient status is either '01 - Adult(s) and Child(ren) Cash Aid' or '03 - Diversion Services' options if Eligibility Status Code 'E - Current Aid Recipient (Cash Aid)' is to be used.
• The Eligibility Status Code 'F - Children with Disabilities (Exceptional Needs)' can only be selected if the Child's Individualized Education Program (IEP) or Individualized Family Service Plan (IFSP) Status is either: '01 - Yes, the child has an active IEP or IFSP' or '03 - No, but the child was certified with an active IEP or IFSP in the last 24 months' (WI167) [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The Eligibility Status Code is not one of the allowed '01 - Yes, the child has an active IEP or IFSP' or '03 - No, but the child was certified with an active IEP or IFSP in the last 24 months' options for the Eligibility Status Code 'F - Children with Disabilities (Exceptional Needs)'.
  • Solution: Confirm the Child’s IEP or IFSP status is either '01 - Yes, the child has an active IEP or IFSP' or '03 - No, but the child was certified with an active IEP or IFSP in the last 24 months' if the Eligibility Status Code 'F - Children with Disabilities (Exceptional Needs)' is to be used.
• The Eligibility Status Code "B - Income Eligible" can only be selected if the "Monthly Family Income" for this family's size is less than or equal to 115 percent of the State Median Income (WI168) 801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The family’s Monthly Family Income for the family size is greater than 115 percent of the State Median Income.
  • Solution: Confirm the family’s Monthly Family Income for the family size is less than or equal to 115 percent of the State Median Income if Eligibility Status Code "B - Income Eligible" is to be used.

Return to Appendix A: Data Definitions