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Child Care Reporting--Child has IEP

Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Child has Individualized Education Program (IEP)

The Child Has Individualized Education Program information field indicates if a child has an active Individualized Family Service Plan (IFSP) or IEP on file with the agency. Children with exceptional needs are described in EC Section 8208(l)(2). These children require the special attention of adults in a child care setting. In addition, a child who is otherwise eligible for subsidized child care services (except in CSPP) may be served until age 21 years if he or she has an active IEP and is receiving appropriate special education and related services.

Where to Find It

Required exceptional needs documentation should be in the family file. Documentation must include a copy of an active IFSP or IEP.

Rules and Guidelines

To indicate whether or not a child meets the description of children with exceptional needs, follow the steps below:

  • For agencies using the CDD-801A Electronic File Transfer function, answer either "Y" (child meets the description above) or "N" (the child does not meet the description above) in the file for each child.
  • For agencies using the CDD-801A Input/Edit function, check the box for "Child has IEP" to indicate the child meets the description above. Do not check the box if there is no IFSP or IEP on file for the child.

Note: The "Child has IEP" question also allows agencies to report children who exceed the upper-age limit of 12 years old for the following programs: C2AP, C3AP, CAPP, CCTR, CFCC, CMIG, and CMAP. There is no override of the age limits for children receiving services in CSPP.

Error Messages and Solutions

  • "Child has IEP" is required. [801A Electronic File Transfer], [801A Input/Edit], [801B] (effective as of the September 2013 CDD-801A)

Problem: The information in for the "Child has IEP" was not provided.

Solution: Confirm that "Y" or "N" is indicated in the electronic file; confirm that "Yes" or "No" is selected from the dropdown list.

  • Invalid Child has IEP information. [801A Electronic File Transfer]

Problem: The information in the electronic file for the Child’s IEP is not acceptable.

Solution: Confirm that “Y” or “N”  is indicated in the electronic file.

Frequently Asked Questions

  • How do I know if the child meets the definition of exceptional needs?

    The family file will contain a copy of an active IFSP or IEP.

  • What if the family files does not contain an active IFSP or IEP?

    If there is no active IFSP or IEP in the family's file, answer "No" to this question. Only answer "Yes" if the child has an active IFSP or IEP on file with the agency.
  • What is considered an active IFSP or IEP?

    The “active IFSP or IEP” period is the initial meeting date through the special education (SPED) exit date.


Return to Appendix A: Data Definitions

Questions:   CDMIS Office | | 916-445-1907
Last Reviewed: Wednesday, March 23, 2022
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