Child Last Name
The Child Last Name information field indicates the last name of the child receiving subsidized child care services through an agency’s contract with the Early Education Division (EED).
Where to Find It
On the ELCD-9600, look in the box “Full Name of Child Including Middle Initial” in Section IV: Data on Children.
Rules and Guidelines
- This information field is required.
- The minimum length of this field is one character. The maximum length of this field is 50 characters.
- If a child did not receive subsidized child care services through an agency’s contract with the EED, do not include that child in the CDD-801A for the report period.
- Special instructions for foster children: Enter the Child Last Name. If there is more than one foster child in the family receiving subsidized child care services, enter the last name of the oldest child receiving subsidized child care services through an agency’s contract with the EED. The first name, last name, and middle initial of the oldest child must be the same as the Head-of-Household (HoH) first name, last name, and middle initial.
Error Messages and Solutions
- The Child Last Name is required. [801A Electronic File Transfer], [801A Input/Edit], [801B]
Problem: The Child Last Name is blank.
Solution: Enter the Child Last Name information.
- The Child Last Name must be more than one character long. [801A Electronic File Transfer], [801A Input/Edit], [801B]
Problem: The Child Last Name is one character long.
Solution: Enter a Child Last Name that is at least two characters long.
- The Child’s Last Name must contain only letters, hyphens, spaces, and apostrophes. [801A Electronic File Transfer], [801A Input/Edit], [801B]
Problem: Invalid characters are entered in the Last Name field.
Solution: Remove the invalid characters and confirm that the information is entered correctly.
- The Child’s Last Name, First Name, Middle Initial, and birthday already exist for this family in this report month/year. [801A Input/Edit], [801B]
Problem: A child with this same information has already been reported for this family in this report period. The Child Development Management Information System (CDMIS) will not accept a duplicate child.
Solution: Verify each child’s first name, middle initial, last name, and date of birth for the family and resolve any errors.
- When the family size is the same as the number of children reported, the oldest child must be listed as the Head-of-Household (HoH). The first name, last name, and middle initial of the oldest child reported and those of the Head-of-Household must be the same. [801A Electronic File Transfer], [801A Input/Edit]
Problem: The number of children reported for the family is the same as the family size indicated. This indicates the family size used to determine income eligibility is made up of only children. In these cases, the oldest child reported must be listed as the HoH.
Solution: Verify the family size and children listed for this family. If the family size represents only the children receiving services, change the HoH’s name (first, middle initial, and last) to match the oldest child’s name (first, middle initial, and last).
- When “Is the Head-of-Household Single?” is “Child is head-of-household” and “Family Size” is greater than “1”, the oldest Child Last Name and the Head-of-Household Last Name must be the same. [801B only]
Problem: The question "Is this Head-of-Household Single?" is answered as “Child is Head-of-Household,” but the HoH’s name for this family does not match the oldest child’s (or only child’s) name. For CDD-801A purposes only, when only the children receiving services are counted in the family size, the HoH’s name must be the same as the name of the oldest child (or only child) reported.
Solution: Confirm that the HoH Last Name is entered correctly. Confirm that the oldest Child Last Name is entered correctly. Confirm that this is a foster child. If this is a foster child, ensure that the HoH Last Name and the oldest Child Last Name are the same. If this is not a foster child, change the answer to the question “Is the Head-of-Household Single?” accordingly.
Frequently Asked Questions
- The child's (first and last) name is the same as the "head-of-household." Will this come up as an error?
No; however, ensure that the child is not listed as the "head-of-household" unless the child is a foster child. Refer to the Child First Name or Child Last Name sections for additional guidance in reporting foster children.
Return to Appendix A: Data Definitions