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Child Care Reporting--Household Middle Initial


Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Head-of-Household Middle Initial

The Head of Household (HoH) Middle Initial information field indicates the middle initial of the HoH of the family receiving subsidized child care services through an agency’s contract with the ELCD.       

The HoH is the person legally and/or financially responsible for the child(ren) receiving subsidized child care services through an agency’s contract with the ELCD.

In a foster case (family of one), the HoH Middle Initial is the middle initial of the oldest foster child receiving subsidized child care services through an agency’s contract with the ELCD.

Where to Find It

  • On the ELCD-9600, look in the box “Name of Parent/Caretaker A (full name including middle initial)” in Section I: Family Identification, or
  • On the CDE Notice of Action (CD-7617 form), look in the space labeled “Parent/Caretaker Information.”

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report period (i.e., completed on or before the report period, as indicated by the effective date of action). If a Notice of Action is on file and the name is different, enter the updated information.

Rules and Guidelines

  • This information field is optional but recommended if available.

  • The maximum length of this field is one character.

  • Do not enter a period after the middle initial.

  • Special instructions for foster children: Enter the Child Middle Initial. If there is more than one foster child in the family receiving subsidized child care services, enter the middle initial of the oldest child receiving subsidized child care services through an agency’s contract with the ELCD. The first name, last name, and middle initial of the oldest child must be the same as the HoH First Name, Last Name, and Middle Initial.

Error Messages and Solutions

  • A valid Head-of-Household Middle Initial must be one letter. [801A Electronic File Transfer], [801A Input/Edit], [801B]

    Problem: A period (.) or more than one letter in the middle initial field is entered. A period (.) is not a valid middle initial. More than one letter is not a valid middle initial.

    Solution: Delete the period (.) or extra letter(s) from the middle initial. Leave this blank if there is no middle initial.
  • When the family size is the same as the number of children reported, the oldest child must be listed as the Head-of-Household. The first name, last name, and middle initial of the oldest child reported and those of the Head-of-Household must be the same. [801A Electronic File Transfer], [801A Input/Edit]

    Problem: The number of children reported for this family is the same as the family size indicated. This indicates the family size used to determine income eligibility is made up of only children. In these cases, the oldest child reported must be listed as the HoH.

    Solution: Verify the family size and children listed for this family. If the family size represents only the children receiving subsidized child care services through an agency’s contract with the ELCD, change the HoH’s name (first, middle initial, and last) to match the oldest child’s name (first, middle initial, and last).
  • When “Is the Head-of-Household Single?” = “Child is Head-Of-Household” and “Family Size” is greater than “1,” the “Child’s Last Name” of the oldest child and the “Head-of-Household Last Name” must be the same. [801B only]

    Problem: The question "Is this Head-of-Household Single?" is answered as “Child is Head-of-Household,” but the HoH’s name for the family does not match the oldest child’s (or only child’s) name. For CDD-801A reporting purposes, when only the children receiving subsidized child care services through an agency’s contract with the ELCD are counted in determining family size, the HoH’s name must be the same as the name of the oldest child (or only child) reported.

    Solution: Confirm that the HoH Last Name and oldest Child Last Name are entered correctly. Also confirm that the child is a foster child. If the child is a foster child, ensure that the HoH Last Name and the oldest Child Last Name are the same. If the child is not a foster child, change the answer to the question “Is the Head-of-Household Single?” accordingly

 

Return to Appendix A: Data Definitions

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Tuesday, June 29, 2021
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