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Child Care Reporting--Provider Federal County Code


Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Provider Federal Information Processing Standards Code (CDD-801A only)

The Federal Information Processing Standards (FIPS) Code information field indicates the code that identifies the state and county where the child received subsidized child care services through an agency’s contract with the ELCD.

Where to Find It

This information can be determined based on the provider's address. The city or zip code can be used to determine the county where the provider is located. If an agency does not know this information, use the Zip/FIPS Lookup function available on the CDMIS Main Menu.

Rules and Guidelines

  • This information field is required.
  • Provider FIPS Codes are only accepted for California (06001 through 06116), Oregon (41001 through 41071), Nevada (32001 through 32033 and 32510), and Arizona (04001 through 04027).
  • The Provider FIPS Code consists of a two-digit state code (California is 06) and a three-digit county code. For agencies using the CDD-801A Input/Edit function to submit information, the dropdown list automatically displays the correct Provider FIPS Code for the county selected.
  • The Provider FIPS Code must be consistent with the provider zip code. For example, the FIPS Code for Sacramento County should be entered only when the child's services are provided in Sacramento County.

Error Messages and Solutions

  • The Provider FIPS code is required. [801A Electronic File Transfer], [801A Input/Edit]

Problem: The Provider FIPS code is missing. This field must contain information.

Solution: Enter the Provider FIPS code of the family's residence by entering the correct California County.

  • The Provider FIPS Code is invalid. [801A Electronic File Transfer only]

Problem: The Provider FIPS code submitted is not in the list of valid FIPS Codes.

Solution: Confirm that a valid Provider FIPS code is entered.

  • The “Provider Zip Code” does not exist in the “Provider FIPS Code” provided. [801A Electronic File Transfer], [801A Input/Edit]

Problem: A Provider Zip Code that does not exist in the county indicated by the Provider FIPS Code is entered.

Solution: Confirm the Provider FIPS Code and Provider Zip Code are entered correctly. Use the Zip/FIPS Lookup function available on the CDMIS Main Menu to verify the information.

  • Child care provided in Oregon, Nevada, or Arizona is only allowed when all services to the child are provided by CalWORKs Stage 2 or 3 or Alternative Payment program types. [801A Electronic File Transfer], [801A Input/Edit]

Problem: The information for the provider indicates they are located in Oregon, Nevada, or Arizona; however, the program codes indicating the services provided are not C2AP, C3AP, or CAPP. Out-of-state providers can only be reported when the child receives services only through C2AP, C3AP, and CAPP from that provider.

Solution: Confirm the Provider FIPS Code and Provider Zip Code are entered correctly. Use the Zip/FIPS Lookup function available on the CDMIS Main Menu to verify the information.

Frequently Asked Questions

  • What is a FIPS code and how do I find it?

FIPS stands for Federal Information Processing Standards. In California, FIPS codes are assigned by county. Agencies can download a file containing California’s FIPS Codes from United States Census Bureau 2010 FIPS Code Files for Counties External link opens in new window or tab..

A Zip/FIPS Lookup function has been created and is available on the CDMIS Main Menu. To use this function, enter a zip code; the Zip/FIPS Lookup function will display the associated FIPS code.

 

Return to Appendix A: Data Definitions

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Wednesday, June 16, 2021
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