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Provider License Number

The "Provider License Number" field indicates the license number of the provider. If a provider holds an active Department of Social Services (CDSS) Facility License Number, this number should be entered into this field.

Where to Find It

This information should be retained where the agency maintains records on Provider Information.

Rules and Guidelines

  • This field is linked with the "Is Provider License-Exempt?" Field.
    • If the ‘Is Provider License-Exempt?’ field is responded ‘No’, this field is required and the response must be 9 digits long
    • If the ‘Is Provider License-Exempt?’ field is responded ‘Yes’ this field is required to be left blank
  • If a Provider is licensed, please enter the CDSS facility license number in the ‘Provider License Number’ field.

Error Messages and Solutions

  • The 'Provider License Number' field is required if the 'Is this Provider License-Exempt?' status is 'N - No' (WI182) [801A Electronic File Transfer], [801A Input/Edit].
    • Problem: The Provider License-Exempt?' status is 'N - No' but the 'Provider License Number' field is empty.
    • Solution: If the provider is not license-exempt, enter the correct Department of Social Services facility license number in the 'Provider License Number' field.
  • The 'Provider License Number' must contain 9 numeric digits (WI183) [801A Electronic File Transfer], [801A Input/Edit].
    • Problem: The Provider License Number’ field has more or less than 9 numeric digits.
    • Solution: If the provider is license-exempt, remove any entries or characters (symbols, numbers, letters, decimal points) from the 'Provider License Number' field. If the provider is not license-exempt, enter the correct Department of Social Services facility license number in the 'Provider License Number' field.
  • The 'Provider License Number' field must be left blank/null if the 'Is this Provider License-Exempt?' status is 'Y - Yes' (WI186)[801A Electronic File Transfer], [801A Input/Edit].
    • Problem: The Provider License-Exempt?' status is 'Y - Yes' but the 'Provider License Number' field has an entry in it.
    • Solution: If the provider is license-exempt, remove any entries or characters (symbols, numbers, letters, decimal points) from the 'Provider License Number' field.

Return to Appendix A: Data Definitions

Questions:   CDMIS | CDMIS@cde.ca.gov
Last Reviewed: Tuesday, August 5, 2025
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