Program Self-Evaluation FAQs

Answers to Frequently Asked Questions (FAQs) for the Fiscal Year (FY) 2023-24 Program Self-Evaluation (PSE)

What are the requirements for the Fiscal year (FY) 2023-24 Program Self-Evaluation (PSE)?

• The CSPP contractor must analyze the findings from the self-evaluation of items 1-20 on the Program Instrument. Key Dimensions one (1) through five (5), including the Desired Results Developmental Profile (DRDP), the Environment Rating Scale (ERS), and the Desired Results Parent survey, and complete the survey to summarize the following:
  
  
  • An assessment, in narrative format, of the staff and board members’ (as applicable) participation in the PSE, and
  • Program areas that did not meet standards and a list of tasks to improve in those areas in a timely and effective manner, and
  • Program areas that did meet standards and procedures for ongoing monitoring to ensure those areas continue to meet standards and
  • Current data indicating the percentage of children enrolled with Children with Exceptional Needs and Dual Language Learners.

What forms must be submitted to the California Department Education (CDE), Early Education Division (EED)?

• California State Preschool Program (CSPP) contractors will submit only the PSE survey. All other documents must be kept on-site and available upon request.

What is the deadline for submitting the PSE survey to the CDE, EED?

• The PSE survey must be submitted to the CDE, EED on or before Monday, June 3, 2024. (June 1, 2024, is a Saturday).

Is there a consequence for submitting a late or for failing to submit the PSE survey?

• Yes. Submitting the PSE survey late or failing to submit the PSE survey may result in a noncompliance finding.

Do the CSPPs need to use all the compenents of the PSE process (Program Instrument, age-appropriate Environment Rating Scales, and Desired Results Parent Survey)?

• Yes. Contractors with Center-based CSPP programs and/or Family Child Care Home Education Networks are required to complete the PSE using the Program Instrument, age-appropriate Environment Rating Scales, and the Desired Results parent Survey.
  
• Note: ALL documents required, as part of the PSE process, must be kepton-site, are not included with the submissionof the PSE survey, and made available for review and/or submittal to the EED upon request.

Can contractors use electronic surveys to collect and analyze parent survey data?

• Yes.

Are contractors required to complete one PSE survey if they have both parrt-day/part-year and full-day/full-year CSPP programs?

• Yes. Gather all information for both CSPP programs and submit only one PSE survey per contract.
  

Do contractors with multiple contacts, including CSPP, submit their PSE to the CDE?

• For CSPP contracts only, submit your PSE survey to the CDE, EED
• For all other contract types, contact your assigned California Department of Social Services (CDSS) consultant at: https://www.cdss.ca.gov/inforesources/child-care-and-development/child-care-and-development-contacts#PQIB

Are contractors required to have Board approval for our CSPP PSE?

• The CDE, EED does not require Board approval. However, your Board may have a policy for Board approval. If so, ensure you place the PSE on the next agenda prior to the PSE due of June 3, 2024, 5:00 p.m.

If a contractor has not operated their program for the current fiscal year is the PSE still required?

• Yes. The PSE still needs to be completed. In the comments, please indicate that the program was not operating for the current fiscal year and why.

Will we receive confirmation our PSE survey has been successfully submitted?

• Yes. Once the PSE has been received via the PSE email inbox contractors will be notified that their PSE has been accepted. Regional Program Quality Implentation (PQI) consultants will reach out to contractors individually if additional information is needed.