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Child Care Reporting--Care Type


Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Type of Care

The Type of Care information field indicates the setting type (licensed or license-exempt category) in which the child receives subsidized child care services through an agency’s contract with the ELCD during a report period. A child may have more than one Type of Care during a report period.

Where to Find It

On the ELCD-9600, look in the box “Type of Care Code” in Section IV: Data on Children.

Rules and Guidelines

  • This information field is required.
  • If a child had more than one Type of Care during a report period, information on each type must be reported. [CDD-801A only]
  • If a child receives care from one provider (i.e., same Provider FEIN/SSN and Type of Care combination) at two locations with different zip codes, report this child as having two providers during the report period. All the information would be the same except for the Provider Zip Code. [CDD-801A only]
  • If a child had more than one Type of Care during a report period, information on each type that is subject to the CDD-801B must be reported. [CDD-801B only]
  • A provider can have more than one Type of Care during a report period. (For example, a grandmother takes care of a child in her own home [setting code 07] and in the child’s home [setting code 05] on different days during the same report period.)
  • Note: Change the Services Date if the Type of Care changed from the prior report period or changed during the report period.
  • There are eight options for Type of Care:
  • 02 – Licensed family child care home
  • 03 – Licensed large family child care home
  • 04 – Licensed center-based care
  • 05 – License-exempt in child’s home by a relative
  • 06 – License-exempt in child’s home by a nonrelative
  • 07 – License-exempt outside the child’s home by a relative
  • 08 – License-exempt outside the child’s home by a nonrelative
  • 11 – License-exempt center-based care

Error Messages and Solutions

  • The Type of Care information is invalid. [801A Electronic File Transfer]

Problem: The Type of Care is not in the list of valid values.

Solution: Enter a valid Type of Care code.

  • You have entered a Type of Care. The child’s information is required. [801A Input/Edit]

Problem: A Type of Care is entered, but no information is entered in the Child First Name, Child Last Name, and Child Date of Birth fields.

Solution: Enter the Child First Name, Child Last Name, and Child Date of Birth. If the Type of Care information is completed in error, change the answer back to “Select from list.”

  • The Type of Care is required. [801A Electronic File Transfer], [801A Input/Edit], [801B]

Problem: No Type of Care code has been entered.

Solution: Enter a valid Type of Care code.

  • The Type of Care is not valid for the Program Code selected. [801A Electronic File Transfer], [801A Input/Edit], [801B]

Problem: The Type of Care/Program Code combination provided is not allowed.

Solution: Confirm that the correct Program Code and/or Type of Care are selected. The following combinations are accepted:

  • C2AP can be used with 02, 03, 04, 05, 06, 07, 08, and 11
  • C3AP can be used with 02, 03, 04, 05, 06, 07, 08, and 11
  • CAPP can be used with 02, 03, 04, 05, 06, 07, 08, and 11
  • CCTR can be used with 02, 03, 04, and 11
  • CFCC can be used with 02 and 03
  • CHAN can be used with 04 and 11
  • CMAP can be used with 02, 03, 04, 05, 06, 07, 08, and 11
  • CMIG can be used with 02, 03, 04, and 11
  • CSPP can be used with 02, 03, 04 and 11
    • 02 and 03 can only be used if pre-approved
  • One or more duplicate records for this family. [801A Electronic File Transfer], or This Provider/Type of Child Care already exists for this child’s services. [801A Input/Edit]

Problem:

CDD-801A Electronic File Transfer:

  • Two identical rows exist in the electronic file, or
  • Two nearly identical rows exist in the electronic file. The only difference between the rows is the program code. This could occur if a child changed programs during the month.

CDD-801A Input/Edit: Duplicate provider information is entered for the same child. An agency is trying to add a Type of Care for a Provider FEIN/SSN that already exists for the child.

Solution:

  • CDD-801A Electronic File Transfer: Delete one of the duplicate rows in the electronic file or revise the information in the row with the error to reflect the correct family, child, and provider information. If the child received care from one provider during the report period but changed programs (i.e., from CSPP to CCTR) during the report period, report both program codes for the same provider in the same row under Program Code 1 and Program Code 2.
  • CDD-801A Input/Edit: The information provided under the Provider FEIN/SSN and Type of Care is entered twice. Verify the information under each type of care displaying the error. Correct the information as necessary. If the child received care from one provider during the report period, but changed programs (i.e., from CSPP to CCTR) during the report period, report both program codes for the same provider under Program Code 1 and Program Code 2.

Return to Appendix A: Data Definitions

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Thursday, June 24, 2021
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