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Child Care Reporting--Head of Household Zip Code


Head of Household Zip Code

Description

The Head of Household Zip Code is the zip code where the head of household of the family receiving child care assistance resides.

Where to Find It

  • On the CD-9600 form, look in Section I, "Family Identification."
    Or
  • On the CDE Notice of Action (CD-7617 form), look in "Parent/Caretaker Information."

    Note: check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file, enter the updated information.

Rules and Guidelines

  • This information is required.
  • The zip code must contain nine digits. The primary five-digit zip code and the four-digit extension.
  • Enter numbers only.
  • The zip code and FIPS code must be consistent.

Error Messages and Solutions

The zip code is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The zip code field is blank. This field must have information.

Solution

Enter the zip code of the head-of-household's residence.

A valid Head of Household Zip Code must have 9 numbers. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered an incomplete zip code or letters instead of numbers.

Solution

Confirm that you have entered all nine digits of the zip code.

The Zip Code does not exist in the FIPS Code provided. [801A File Transfer], [801A Web Input]
Problem

You have entered a Zip Code that does not exist in the county indicated by the FIPS Code.

Solution

Confirm that you have entered the FIPS code for the head-of-household's residence correctly.
Confirm that you have entered the first five digits of the zip code for the head-of-household's residence correctly.

Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information based on the first five digits of the zip code.

FAQs About the Zip Code

Question 1

The United States Postal Service (USPS) does not provide mail delivery to some of our families residences and there is no nine-digit zip code associated with their residence. Some families have a Post Office Box and some pick up their mail General Delivery at their local Post Office. What Zip Code should I report for these families?

Answer

For instances where the USPS does not provide mail delivery to the head-of-household's residence, use the nine-digit zip code associated with their P.O. Box or the Post Office 5-digit zip code plus "9999" if they pick up their mail General Delivery.

Question 2

What zip code do I use--the family's residence or the zip code of the child care provider?

Answer

You must enter the valid zip code for the family's residence.

Question 3

I am trying to enter a zip code provided by a family, but the system is giving me the error "The zip code does not exist in the FIPS Code provided" and I cannot save the information. What do I do?

Answer

Our system uses the zip codes provided by the United States Postal Service. They are updated once each month. The zip code provided to you by the family may be incorrect or you are typing it incorrectly. To verify a zip code, go to the United States Postal Service External link opens in new window or tab. Web site to obtain the nine-digit zip code. You may also have entered the FIPS Code incorrectly. (See data definition for "Head-of-Household Federal Information Processing Standards (FIPS) Code.")

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Thursday, December 8, 2016
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