Skip to main content
California Department of Education Logo

CNIPS User Acceptance Agreement


Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required
To: Child Nutrition Program Sponsors Number: NSD-CNP-08-2013
Attention: Authorized Representatives, Food Program Directors, Food Service Directors Date: May 2013
Subject: Child Nutrition and Information Payment System User Acceptance Agreement
Reference: California Civil Code, Section 1798 et seq., California Government Code, sections 11015.5 and 11019.9, and applicable California State Administrative Manual Information Security provisions (sections 5300–5399)

This Management Bulletin (MB) notifies districts and agencies that participate in the Child Nutrition Programs (CNP) of a new User Acceptance Agreement (UAA) that users of the Child Nutrition Information and Payment System (CNIPS) must read and sign by July 30, 2013.

Background

The California Department of Education (CDE) must enact and maintain a privacy policy pursuant to California Civil Code Section 1798 et seq., California Government Code sections 11015.5 and 11019.9, and applicable California State Administrative Manual Information Security provisions (sections 5300­–5399). The CDE established the UAA in order to regulate CNIPS use. By signing the UAA, CNIPS users agree to access the CNIPS in a responsible and professional manner—reflecting a commitment to honest, ethical, and non-discriminatory business practices. The CDE will monitor users of the CNIPS in order to protect the confidentiality, integrity, and availability of the system.

Action Required

Each authorized representative, food program director, and food service director must:

  • Read, sign, and retain the original UAA hard copy onsite by July 30, 2013. The UAA is available in the Download Forms section of the CNIPS

  • Collect and retain all other signed copies of the UAA from all other designated users of the CNIPS

  • Ensure that only active users and employees of CNP agencies/districts have access to the CNIPS

  • Provide copies of the agency/district’s UAA upon request  

Non-compliance may create serious deficiencies for agencies, districts, and their responsible principals in operating the CNPs.

Contact Information

If you have any questions regarding this MB, please contact the appropriate Nutrition Services Division staff member for your agency.

School Nutrition Programs (SNP): A contact list of SNP staff is available in the Download Forms section of the CNIPS, form Caseload SNP.

Child and Adult Care Food Program (CACFP): A contact list of CACFP staff is available in the Download Forms section of the CNIPS, form #CACFP 01. You can also contact the CACFP Unit by e-mail at cacfp@cde.ca.gov. [The preceding information is no longer valid.] The CACFP moved to the California Department of Social Services (CDSS). Please visit the CDSS CACFP web page at https://www.cdss.ca.gov/cacfp or call 1-833-559-2420 for more information.

Summer Food Service Program (SFSP): A contact list of SFSP staff is available in the Download Forms section of the CNIPS, form #SFSP 01. You can also contact the SFSP Unit Office Technician by phone at 916-324-6153 to be directed to your SFSP Analyst. [The preceding information is no longer valid.] If you have questions, please contact SFSP@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, October 18, 2023
Related Content
Recently Posted in Nutrition
  • Rural Non-congregate Meals Listening Session (added 11-Apr-2024)
    The CDE will host a Listening Session on Tuesday, April 30 from 1:00 pm - 2:30 pm on the rural non-congregate meal service option for summer meal programs.
  • Summer Meals Turnip the Beet Award Winners 2023 (added 09-Apr-2024)
    The U.S. Department of Agriculture announced the 2023 Turnip the Beet award winners on March 13, 2024.
  • 2022 KIT $15 Million Funding Award Available (added 09-Apr-2024)
    Announcement regarding the availability of the 2022 Kitchen Infrastructure and Training fund, $15 million residual award amounts, including information on the timing of payment, accounting information, and use of funds.
  • School Lunch Hero Day—May 3, 2024 (added 05-Apr-2024)
    The School Food Hero Day is May 3, 2024. This month is the perfect time to celebrate and recognize the role that food service professionals play in supporting student health, school meals, and learning.
  • S-EBT Notification for CALPADS Administrators (added 04-Apr-2024)
    CALPADS Flash #269 sent on March 19, 2024. This Flash provides information for CALPADS administrators about the process of collecting data for the upcoming 2024 Summer EBT Program (also known as SUNBucks).

  • Summer Feeding Options for Summer 2024 Operations (added 04-Apr-2024)
    As many school food authorities begin planning for summer 2024 operations, the CDE is providing this communication to highlight the differences between various summer feeding options.
  • Promoting Voting in Child Nutrition Programs (added 28-Mar-2024)
    Policy guidance to Child Nutrition Program (CNP) Operators on promoting access to and education about voter and election information.
  • Commercial Dishwasher Grant (added 28-Mar-2024)
    Availability of the Commercial Dishwasher Grant Request for Applications.
  • Food Safety Inspections Reminder (added 26-Mar-2024)
    Reminds school nutrition program operators of food safety inspection and reporting requirements for school year 2023–24.
  • CEP- Application Information (added 26-Mar-2024)
    This announcement contains information on how to apply for the CEP, including important dates and deadlines.