Appendix A: Data Definitions

Overview

The family, child, and provider information fields from the CDD-801A Monthly Child Care Population Report (CDD-801A) are described in the Data Definitions. Each information field has its own definitions, guidelines, and Frequently Asked Questions (FAQs).

Note: Updates to the definitions of these information fields are made periodically; agencies are advised to remain apprised of system updates via the Child Development Management Information System (CDMIS) at CDMIS Updates.

Jump to a section:

• Report Information
• Family Information
• Child Information
• Provider Information

Agencies may access a complete document of Appendix A: Data Definitions (DOCX; Revised 04-August-2025).

Report Information

• Report Month/Year (CDD-801A electronic file transfer only)
• Vendor Number/Submission Code (CDD-801A electronic file transfer only)

Family Information

• Family Identification/Case Number
• Head-of-Household Last Name
• Head-of-Household Middle Initial
• Head-of-Household First Name
• Head-of-Household Address 1
• Head-of-Household Address 2
• Head-of-Household Address City
• Head-of-Household State
• Head-of-Household Zip Code
• Head-of-Household Federal Information Processing Standards (FIPS) Code
• California Work Opportunity and Responsibility to kids (CalWorks) Recipient
• Family Size
• Family Income
• Reason for Needing Service
• Family Start Date

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Child Information

• Child's Last Name
• Child's First Name
• Child's Middle Initial
• Child’s Ethnicity
• Child’s Race
• Child's Gender (Updated field with Non-Binary option)
• Child's Date of Birth
• Child has an Individualized Education Program (IEP) or Individualized Family Service Plan (IFSP)
• Is Child Receiving Extended Learning and Care?
• Child's Eligibility
• Is the Child Enrolled in a California Department of Social Services (CDSS) Program?
• Is Child Enrolled in a Head Start Program?
• Services Type and Length
• Child's Start Date
  

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Provider Information

• Is this Provider License Exempt?
• Provider License Number
• Provider Address 1
• Provider Address 2
• Provider City
• Provider State
• Provider Zip Code
• Provider Federal Information Processing Standards (FIPS) Code
• Quality Rating and Improvement System (QRIS) Participation
• Accreditation Status
• Type of Childcare
• Attendance Status
• Services Date

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