Vendor Number/Submission Code (801A electronic files only)
The Vendor Number/Submission Code information field indicates the agency and sub-agency submitting the 801A. This is a required piece of information and is included in the electronic file that is transferred to the California Department of Education (CDE), Early Education Division (EED) for purposes of submitting the monthly 801A. The Vendor Number/Submission Code consists of two parts: the vendor number, which is issued to the agency by the CDE, and the submission code, which is generated by the Child Development Management Information System (CDMIS) web application. This code is used to differentiate between sub-agencies within the main agency. [801A Electronic File Transfer only]
Important: The default submission code for all agencies that do not report by sub-agency is “000.”
Users must include the Vendor Number/Submission Code in the electronic file that is transferred to the CDE.
Where to Find It
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The Vendor Number is located on the face sheet of the contract issued to the agency by the CDE.
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The Vendor Number is the same as the last four characters of a user name.
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For agencies that do not report by sub-agency, the submission code is “000.”
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Agencies that have set up their system to report by sub-agencies can see the list of sub-agency submission codes by selecting the “Sub-agency/No Services” function from the CDMIS Main Menu
Rules and Guidelines
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This information field is required.
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This field must be exactly seven characters long.
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The vendor number is exactly four characters long.
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The vendor number is case sensitive. Example: “Z932” is different from “z932.”
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The submission code is exactly three numbers long.
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The default submission code for agencies that do not report by sub-agency is “000.”
- Do not include a hyphen, slash, or any extra characters in the Vendor Number/Submission Code
Error Messages and Solutions
The Vendor Number/Submission Code is required.
Problem: Vendor Number/Submission Code was not entered in the electronic file.
Solution: Enter the Vendor Number/Submission Code.
The Vendor Number/Submission Code does not match the Vendor Number/Submission Code selected for file upload.
Problem: Vendor Number/Submission Code selected for electronic file transfer does not match the Vendor Number/Submission Code in one or more rows within the electronic file.
Solution: Confirm that the Vendor Number/Submission Code in the electronic file matches the Vendor Number/Submission Code selected on the screen.
The Vendor Number/Submission Code does not meet the file format specifications.
Problem: The Vendor Number/Submission Code does not meet the file format specifications.
Solution: Confirm that the Vendor Number/Submission Code in the electronic file is formatted correctly (i.e., A123000).
Return to Appendix A: Data Definitions