Provider License Number

Where to Find It

This information should be retained where the agency maintains records on Provider Information.

Rules and Guidelines

• This field is linked with the "Is Provider License-Exempt?" Field.
  • If the ‘Is Provider License-Exempt?’ field is responded ‘No’, this field is required and the response must be 9 digits long
  • If the ‘Is Provider License-Exempt?’ field is responded ‘Yes’ this field is required to be left blank
• If a Provider is licensed, please enter the CDSS facility license number in the ‘Provider License Number’ field.

Error Messages and Solutions

• The 'Provider License Number' field is required if the 'Is this Provider License-Exempt?' status is 'N - No' (WI182) [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The Provider License-Exempt?' status is 'N - No' but the 'Provider License Number' field is empty.
  • Solution: If the provider is not license-exempt, enter the correct Department of Social Services facility license number in the 'Provider License Number' field.
• The 'Provider License Number' must contain 9 numeric digits (WI183) [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The Provider License Number’ field has more or less than 9 numeric digits.
  • Solution: If the provider is license-exempt, remove any entries or characters (symbols, numbers, letters, decimal points) from the 'Provider License Number' field. If the provider is not license-exempt, enter the correct Department of Social Services facility license number in the 'Provider License Number' field.
• The 'Provider License Number' field must be left blank/null if the 'Is this Provider License-Exempt?' status is 'Y - Yes' (WI186)[801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The Provider License-Exempt?' status is 'Y - Yes' but the 'Provider License Number' field has an entry in it.
  • Solution: If the provider is license-exempt, remove any entries or characters (symbols, numbers, letters, decimal points) from the 'Provider License Number' field.

Return to Appendix A: Data Definitions