VE-35 Equipment Disposal Determination Guide

Step 1: Determine the Equipment's Current Fair Market Value

• Identify the item's current per-unit fair market value, not its original purchase price.
• Document how the value was determined (e.g., appraisal, comparable sale price, depreciation schedule).

Step 2: Apply the EDGAR 200.313 (e) Threshold

Use the current per-unit fair market value from Step 1 to determine your filing requirement:

Reference: EDGAR 34 CFR 200.313.

Step 3: Follow Required Recordkeeping (Applies Regardless of Value)

• Retain records of any item sold: including date of sale and amount received; for three (3) years after final disposition (34 CFR 200.333).
• Reflect the disposition of every item in the sub-grantee's equipment inventory.
• Reinvest the full amount of proceeds from sold items into career and technical education programs.

Step 4: Follow the Rules for Your Disposal Method

If Selling or Auctioning an Item:

• Publicly post the item for sale at least ten (10) working days before the sale or auction date.
• Confirm the item is not given to instructors, other institutional personnel, students, or parents at any time.

If Discarding an Item:

• Dispose of the item properly through an approved disposal method.
• Confirm the item is not in the possession of institutional personnel or students after disposition.

If the Item Is Electronic:

• Discard and/or recycle the item through an appropriate electronics recycling channel.

Quick Reference Checklist

• Fair market value confirmed and documented
• VE-35 filing requirement determined using the $10,000 threshold
• VE-35 form filed with awarding agency, if required, before disposal
• Inventory updated to reflect disposition
• Sale records retained for 3 years (if sold)
• 10-day public posting completed (if sold/auctioned)
• Proceeds reinvested in Career Technical Education (CTE) programs (if sold)
• Item not given to staff, students, or parents
• Electronics properly recycled (if applicable)