Skip to main content
California Department of Education Logo

Procurement Requirements

Information regarding procurement for the Unprocessed Fruits and Vegetables Pilot.

Recipient agencies (RA) must follow state and federal procurement regulations and guidelines to secure contracts with the U.S. Department of Agriculture (USDA)-approved vendors prior to utilization of the pilot. This includes the use of federal, state, or local bid thresholds to determine the proper procurement process, such as conducting a formal procurement or informal procurement. Additionally, solicitation for bids must include language that discloses to vendors that in order to be considered, the vendor must be on the pilot project’s USDA Eligible Vendor List. For more information and guidance on procurement requirements, please visit the California Department of Education Procurement in School Nutrition Programs Web page.

Pilot Contract Requirements

Contracts must outline the RAs’ participation in the pilot and include language addressing the following requirements:

  • The vendor must be on the required USDA Agricultural Marketing Service (AMS) approved pilot project vendor list.

  • The vendor must issue a separate invoice to the AMS for unprocessed fruits and vegetables sold under the pilot project.

  • The vendor must submit invoices and any other necessary reports directly into the USDA Web-based Supply Chain Management System.

  • The AMS requirement to pay the vendor within ten calendar days of receiving the invoice.

If an RA already has a contract in place with an approved vendor prior to the pilot project, they must amend the contract to specify the pilot project details and any changes to the existing contract. At a minimum, the amendment must address all requirements listed above.

Note: An amendment that results in a material change is not allowable and the contract must be competitively rebid.

Questions:   Food Distribution Program | 916-323-0865
Last Reviewed: Thursday, June 6, 2024
Related Content
Recently Posted in Nutrition
  • Webinar-Expanded Geographic Preference (added 10-Jun-2024)
    This web page provides registration information on the webinar titled Partners Webinar on the Expanded Geographic Preference Option in the Final Rule, provided by the USDA’s Farm to School Team.
  • South American Meat Inc. Recalls Frozen Raw Beef (added 06-Jun-2024)
    South American Meat Inc., recalled approximately 20,111 pounds of various eligible frozen raw beef products that were not presented to the U.S. Department of Agriculture’s (USDA) Food Safety and Inspection Service for import reinspection.
  • Farm to Summer Celebration Week 2024- Reminder (added 04-Jun-2024)
    The F2Summer Celebration Week is a recognition program for summer meal program operators that complete three elements: 1) Taste, 2) Teach, and 3) Connect during the designated week of June 17–21, 2024.
  • Summer EBT 2024 Plan of Operations and Timeline (added 04-Jun-2024)
    Summer Electronic Benefit Transfer (S-EBT) 2024 Plan of Operations and Management has officially been approved by the U.S. Department of Agriculture Food and Nutrition Service and the customer service helpline for households has been released.
  • April 23, 2024 Tuesday at 2 Town Hall Resources (added 03-Jun-2024)
    The California Department of Education (CDE) Nutrition Services Division hosted the monthly Tuesday @ 2 School Nutrition Town Hall webinar April 23, 2024.