Skip to main content
California Department of Education Logo

Procurement Requirements

Information regarding procurement for the Unprocessed Fruits and Vegetables Pilot.

Recipient agencies (RA) must follow state and federal procurement regulations and guidelines to secure contracts with the U.S. Department of Agriculture (USDA)-approved vendors prior to utilization of the pilot. This includes the use of federal, state, or local bid thresholds to determine the proper procurement process, such as conducting a formal procurement or informal procurement. Additionally, solicitation for bids must include language that discloses to vendors that in order to be considered, the vendor must be on the pilot project’s USDA Eligible Vendor List. For more information and guidance on procurement requirements, please visit the California Department of Education Procurement in School Nutrition Programs Web page.

Pilot Contract Requirements

Contracts must outline the RAs’ participation in the pilot and include language addressing the following requirements:

  • The vendor must be on the required USDA Agricultural Marketing Service (AMS) approved pilot project vendor list.
  • The vendor must issue a separate invoice to the AMS for unprocessed fruits and vegetables sold under the pilot project.
  • The vendor must submit invoices and any other necessary reports directly into the USDA Web-based Supply Chain Management System.
  • The AMS requirement to pay the vendor within ten calendar days of receiving the invoice.

If an RA already has a contract in place with an approved vendor prior to the pilot project, they must amend the contract to specify the pilot project details and any changes to the existing contract. At a minimum, the amendment must address all requirements listed above.

Note: An amendment that results in a material change is not allowable and the contract must be competitively rebid.

Questions:   Food Distribution Program | 916-323-0865
Last Reviewed: Friday, August 30, 2019
Related Content
Recently Posted in Nutrition
  • Summer Food Service Program Information (updated 15-Jan-2020)
    Administrative and operational information and guidance for organizations that participate in the program.
  • Earned Income Tax Credit Information Act (added 10-Jan-2020)
    The California Revenue and Taxation Code (RTC) Section 19853(b) requires local educational agencies (LEA) that operate the National School Lunch Program to annually notify households about the Earned Income Tax Credit (EITC) Information Act.
  • 2021 SBP and SMP Grants Available! (added 10-Jan-2020)
    The California Department of Education (CDE) Nutrition Services Division is sending this message to announce the availability of School Year 2020–21 School Breakfast Program (SBP) and Summer Meal Programs (SMP) Start-up and Expansion Grants.
  • Proposition 12 Public Comment Period (added 10-Jan-2020)
    California Department of Food and Agriculture’s (CDFA) open comment period regarding the draft regulation for Proposition 12, the Farm Animal Confinement Initiative.
  • New USDA Justice for All Posters Now Available (added 10-Jan-2020)
    The new U.S. Department of Agriculture’s (USDA) And Justice for All posters have arrived.

  • Overview: Competitive Food and Beverage Rules (added 03-Jan-2020)
    The School Nutrition Programs Overview, Definitions, and Resources: Competitive Food and Beverage Rules online training.
  • Community Eligibility Provision - Upcoming Review (added 03-Jan-2020)
    The purpose of this notice is to inform you that we will be conducting an off-site validation review of the identified student percentage (ISP) that was established upon approval for your participation in the CEP.
  • CNAC Member Recruitment 2020 (added 03-Jan-2020)
    The State Superintendent of Public Instruction (SSPI) Child Nutrition Advisory Council (CNAC) is currently recruiting.
  • School Nutrition Success Workshops December 2019 (added 03-Jan-2020)
    Register today to participate in a Team Up for School Nutrition Success (Team Up) workshop.
  • CACFP Ounce Equivalents for Grains Worksheet (added 03-Jan-2020)
    To help program operators transition to the use of ounce equivalents, the USDA Food and Nutrition Service (FNS) has released the Using Ounce Equivalents for Grains in the Child and Adult Care Food Program (CACFP) worksheet.