Skip to main content
California Department of Education Logo

RCCI Exception for Group Meal Safety


Nutrition Services Division Management Bulletin
Purpose: Policy, Beneficial Information
To: School Nutrition Program Sponsors Number: USDA-SNP-23-2013
Attention: Food Service Directors Date: October 2013
Subject: Residential Child Care Institutions Exception for Safety if Serving Meals to Multiple Age/Grade Groups
Reference: U.S. Department of Agriculture, Food and Nutrition Service, Policy Memo SP 48-2013
http://www.fns.usda.gov/school-meals/policy
Supersedes: Management Bulletin USDA-SNP-34-2012

This Management Bulletin (MB) provides information regarding an exception allowed by the U.S. Department of Agriculture (USDA) for Residential Child Care Institutions (RCCI) that have legitimate safety concerns when serving varying amounts of food to multiple age/grade groups. Initially, the USDA only allowed this exception for juvenile detention or correctional facilities; however, they have now extended flexibility to all RCCIs.

This age/grade group exception applies only to RCCIs that:

  • Have enrolled students who span more than one age/grade group
  • Have legitimate safety concerns, or are required to meet state juvenile justice laws or regulations related to offering meals with varying amounts of food within the same meal period

The California Department of Education (CDE) will allow RCCIs that meet the above requirements to serve all enrolled students the same amount of food during their meal service. The RCCI must first obtain written approval from the CDE. These RCCIs shall serve meals meeting the National School Lunch Program meal pattern in effect for the highest age/grade group represented.

RCCIs that submitted the original exception form do not need to submit the new form. They may continue to serve all students the same amount of food based on the previous request form submitted to the CDE.

Obtaining Approval

The “2013 Residential Child Care Institution (RCCI) Food-Based Menu Planning Exception Request” is available in the Download Forms Section of the Child Nutrition Information and Payment System, identified as Form SNP 30. This form must be submitted to the CDE with an original signature. The CDE will review the request and notify the RCCI of approval or denial of the exception request.

Approval Prior to Menu Certification

For those RCCIs that have not submitted their menus for certification and meet the criteria for this exception, please include Form SNP 30 with your menu certification packet. The CDE must approve the exception request prior to menu certification.

This exception is only available to RCCIs that can demonstrate legitimate safety concerns when serving students different amounts of food.

If you have any questions regarding this MB, please contact Mia Bertacchi, Child Nutrition Assistant, by email at mbertacchi@cde.ca.gov or by phone at 916-445-1261; or Lori Porter, Child Nutrition Consultant, by email at lporter@cde.ca.gov or by phone at 916-322-1454.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, February 26, 2020
Recently Posted in Nutrition
  • COVID-19 Guidance in the Child Nutrition Programs (added 22-Oct-2020)
    Provides background information, policy waivers, guidance, claiming and reimbursements requirements, resources, FAQs, and state agency contacts for program sponsors operating the Child Nutrition Programs during the COVID-19 pandemic.
  • CNP COVID-19 Frequently Asked Questions (added 22-Oct-2020)
    Provides Frequently Asked Questions (FAQ) for program operators of the Child Nutrition Programs (CNP) during the COVID-19 pandemic.
  • CNP COVID-19 Policy Guidance (added 22-Oct-2020)
    Provides federal and state waivers and policy guidance for program operators of the Child Nutrition Programs (CNP) during the COVID-19 pandemic.
  • Feeding Adults, Children, and Infants in the CACFP (added 21-Oct-2020)
    The California Department of Education is pleased to share the following new Child and Adult Care Food Program (CACFP) resources from the U.S. Department of Agriculture (USDA) Team Nutrition (TN).
  • Federal Approval of Major Disaster Declaration (added 21-Oct-2020)
    On October 16, 2020, Governor Gavin Newsom announced that the President has approved California’s request for a Major Disaster Declaration to bolster the state’s emergency response to wildfires across the state and support impacted residents.

  • 2020–21 Seamless Summer Site Application Updates (added 19-Oct-2020)
    On Friday, October 9, 2020, the U.S. Department of Agriculture announced the extension of twelve Nationwide COVID-19 waivers. The CDE NSD recognizes that these extensions will require SFAs to once again update SNP site applications in CNIPS.
  • USDA Q&As Relating to the Nationwide Waiver (added 19-Oct-2020)
    On October 14, 2020, the USDA issued Policy Memorandum SP 01-2021, CACFP 01-2021, SFSP 01-2021: Q&As Relating to the Nationwide Waiver to Allow SFSP and SSO Operations through School Year 2020–2021 – EXTENSION – Q&As #2.
  • Legislative Update – Assembly Bill 827 (added 14-Oct-2020)
    Assembly Bill 827 updates mandatory commercial recycling (AB 341) and mandatory organics recycling (AB 1826) requirements regarding student and staff access to recycling bins and organics recycling bins.
  • Public Safety Power Shutoff Event October 14, 2020 (added 14-Oct-2020)
    On October 13, 2020 PG&E announced that public safety power shutoffs are under consideration due to extreme weather and fire danger. If these conditions persist, PG&E may need to turn off power to local customers for safety.
  • Extension of COVID-19 Meal Service Waivers (added 09-Oct-2020)
    The CDE NSD is pleased to announce that the USDA has extended twelve nationwide COVID-19 waivers. These waivers extend existing flexibilities through June 30, 2021.