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CAPSDAC Electronic File Templates

Electronic File Templates for the California Preschool Data Collection (CAPSDAC) System

Overview

The California Preschool Data Collection (CAPSDAC) Data Submission Electronic File Templates include structured header rows and example values in Comma Separated Values (CSV) format.

CSV Templates (Header Row Only)

File Name File Description
Classroom Records File (CSV) The "Classroom Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Classroom data. This file does not include example values.
Staff Records File (CSV) The "Staff Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Staff data. This file does not include example values.
Child Records File (CSV) The "Child Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Child data. This file does not include example values.

CSV Templates (Example Values)

File Name File Description
Classroom Records File (CSV) The "Classroom Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Classroom data. This file includes example values.
Staff Records File (CSV) The "Staff Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Staff data. This file includes example values.
Child Records File (CSV) The "Child Records File (CSV)" is an organized file featuring structured header rows for a Comma Separated Values (CSV) file, providing a clear framework for efficient and accurate recording of Child data. This file includes example values.

Disclaimer: Please note that the "Preschool CDS Code" within these files must be manually adjusted to accurately align with your agency's official CDS code for proper functionality. Failure to update this code may result in inaccuracies or errors in data processing.

Questions:   CAPSDAC Support Team | CAPSDAC@cde.ca.gov
Last Reviewed: Friday, September 19, 2025
Related Content
  • CAPSDAC Data Submission Schedule
    Snapshot collection windows and certification deadlines for the California Preschool Data Collection (CAPSDAC) submission cycle.
  • CAPSDAC Support
    Technical support for the California Preschool Data Collection (CAPSDAC) system.
  • CAPSDAC User Manual
    User Manual for the California Preschool Data Collection System (CAPSDAC)
  • CAPSDAC Webinars and Office Hours
    Information pertaining to California Preschool Data Collection (CAPSDAC) webinars and office hours hosted by the CAPSDAC Support Team.
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