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CAPSDAC User Manual

User Manual for the California Preschool Data Collection System (CAPSDAC)

Overview

The system documents on this page assist California State Preschool Program (CSPP) contractors in using the CAPSDAC.

User Manual and Appendices

Title Description
CAPSDAC User Manual (Coming Soon) The CAPSDAC User Manual offers comprehensive instructions to users, detailing system access, effective management of agency information, streamlined upload procedures for classroom, staff, and child records, and a step-by-step certification process to ensure accurate and timely data submissions.
Appendix A: Data Definitions (DOCX) Provides guidelines for all Classroom, Staff, and Child information fields in the CAPSDAC Data Submission. Includes definitions, important reminders, where to find pertinent information, and frequently asked questions.
Appendix B: Creating Electronic Files (DOCX) Detailed instructions for creating, formatting, and reading electronic Comma Separated Value (CSV) files.
Appendix C: Electronic File Format Specifications (DOCX) Detailed information of file format specifications for each data field within the Classroom, Staff, and Child record data submissions.
Appendix D: Consultant and Analyst Directories. For the most recent contact information, visit the CDE Consultant Regional Assignments web page. For the most recent contact information, visit the CDE Fiscal Apportionment Analyst Directory web page.
Appendix E: State Median Income (SMI) Ceilings and Income Ranking Table Detailed information on the most recent Schedule of Income Ceilings and Income Ranking Table can be found on the EED Management Bulletins web page.
Appendix F: Error Messages (Coming Soon) The CAPSDAC Error Messages document contains descriptions for each error generated when submitting data to CAPSDAC, as well as suggested resolutions.
Questions:   CAPSDAC Support Team | CAPSDAC@cde.ca.gov
Last Reviewed: Friday, April 12, 2024
Related Content
  • CAPSDAC Data Submission Schedule
    Snapshot collection windows and certification deadlines for the California Preschool Data Collection (CAPSDAC) submission cycle.
  • CAPSDAC Electronic File Templates
    Electronic File Templates for the California Preschool Data Collection System (CAPSDAC)
  • CAPSDAC Support
    Technical support for the California Preschool Data Collection (CAPSDAC).
  • CAPSDAC Webinars
    Information pertaining to California Preschool Data Collection (CAPSDAC) webinars hosted by the CAPSDAC Office.
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