Add/Edit FCCH Information

Overview

This Add/Edit Family Child Care Home (FCCH) Information screen provides summary information of the number of licensed FCCHs used to provide subsidized child care services through an agency’s contract with the Early Learning and Care Division (ELCD). Agencies should not submit any information in this screen if it is not applicable.

Note: All Curriculum Framework and Evaluation Criteria Committee (CFCC) contracts must be listed in this section and must include at least one home and one child served. A CFCC contract cannot be deleted from this screen as this is the only place where summary information of the number of homes and number of children are collected for this contract.

Required Information

For each contract where children are served in FCCHs, agencies must enter the following:

• The number of licensed FCCHs at which subsidized child care services are provided through an agency’s contract with the ELCD.
• The number of children served by age group.

Step-by-Step Instructions

Age Group Descriptions

• Infants: Birth to 18 months
• Toddlers: 18 months to 36 months
• Preschoolers: 36 months to Kindergarten
• School-age: Kindergarten to 13 years

Update Information

1. Click the "Edit" button to the right of the contract to be updated.
   
   Result: The screen reloads and displays only the current information for the contract selected. Agencies can update the number of homes and children served in each age group.
   
   
2. Enter the number of homes used to serve children and enter the number of children in each age group that received subsidized child care services through an agency’s contract with the ELCD in those homes. Agencies must enter a number greater than zero (0) in the number of homes and at least one of the age group fields. If agencies do not serve children in every age group, enter zero (0) for those age groups. If agencies do not want to make any changes at this time, click the "Cancel" button to return to the Add/Edit FCCH Information screen.
   
   
3. Click the "Submit Changes" button when finished.
   
   Result: Agencies are returned to the Add/Edit FCCH Information screen and the changes made are displayed in the table. The text “Your changes were submitted” appears below the table. The "Delete" button is not displayed, but agencies can still make edits while there are pending changes. Changes submitted remain as “Edited – Pending” under the Status column until the agency’s consultant reviews and approves the changes. Once approved, the Status column is blank.

Cancel Pending Update Changes

1. Click the “Cancel Changes” button that appears next to the contract number.
   
   
2. Click the "Cancel Changes" button to remove the changes and restore the original information. Click the "Keep Changes" button to keep changes made; the edits remain pending.
   
   
3. After clicking the "Cancel Changes" button, the Status column is blank as there are no longer pending changes for this contract. The original information for the contract’s FCCH is restored.

Add Information

1. Click the "Add a FCCH Contract" button.
   
   Result: A new section appears in which agencies can select a contract to add and enter information.
   
   
2. Select the desired contract from the dropdown list.
   
   

   Result:The page reloads to display only those age groups that apply to the contract selected (some contracts have limited age groups they can serve).
   
   Only active contracts that are not already listed are available in the dropdown list of contracts to add.

3. Enter the number of homes and children served by age group in those homes. Agencies must enter a number greater than zero (0) in the number of homes and at least one of the age group fields. If agencies do not serve children in every age group, enter zero (0) in those fields. Click the "Cancel" button to cancel the add information process and return to the Add/Edit FCCH Information screen.
   
   
4. Click the "Submit Changes" button when finished.
   
   Result: Agencies return to the Add/Edit FCCH Information screen and the contract added is displayed in the table. The text "Your changes were submitted" is displayed below the table. The Status column displays “New – Pending” until the agency’s consultant reviews and approves the changes. The "Edit" button is displayed should agencies need to make additional edits while the add request is pending. Once approved, the Status column is blank and the "Delete" button is displayed.

Cancel Pending Add Request

1. Click the “Cancel Changes” button displayed next to the pending added contract number to be removed.
   
   
2. Click the "Cancel Changes" button to remove the contract from the list. Click the "Keep Changes" button to maintain the pending addition; the contract add remains as pending.
   
   
3. After clicking the "Cancel Changes" button, the contract is removed from the list.

Delete Contract Information

1. Click the "Delete" button to the right of the contract to be deleted.
   
   Result: The message "Confirm deletion of FCCH information for Contract [contract number]" appears.
   
   
2. To delete the FCCH information for the contract, click the "Confirm Delete" button.
   
   Result: The section is compressed and the text "Your change has been submitted" is displayed. Submitted deletions remain as “Deleted – Pending” under the Status column until the agency’s consultant reviews and approves the changes. The "Edit" and "Delete" buttons are not displayed. Once the deletion is approved, the contract is no longer displayed on the screen.
   
   Click the "Cancel Delete" button to cancel the delete information process and return to the Add/Edit FCCH Information screen.

Cancel Pending Delete Request

1. Click the “Cancel Changes” button displayed next to the pending deleted contract number to be removed.
   
   
2. Click the "Cancel Changes" button to cancel the delete request for the contract. Click the "Keep Changes" button to maintain the pending deletion; the contract delete remains as pending.
   
   
3. After clicking the "Cancel Changes" button, the contract remains listed and the "Delete" and "Edit" buttons are displayed.

Exit the Add/Edit FCCH Information Screen

• Click the "Main Menu" link that appears just above the page name.
• Click the "Log Off" link that appears just above the page name.
• Click the "Return to Edit Agency Information" button.

Error Messages and Solutions

Number of Homes must be greater than zero (0).

Problem: Zero (0) is entered in the Number of Homes field.

Solution: Enter a number greater than zero (0). If FCCHs related to this contract are no longer used, delete the FCCH summary record.

At least one age group must have a child count greater than zero (0).

Problem: All the age groups show zero (0) children served.

Solution: At least one of the age groups listed must have a number greater than zero (0).

Child Counts for each age group cannot be blank.

Problem: One or more of the age groups is missing information.

Solution: Enter a number in the age group that is missing information. If no children are served in an age group, enter zero (0).

You cannot delete this contract because a CCTR contract must be associated with at least one site or the contract must be listed on the Add/Edit FCCH Information screen.

Problem: An attempt is made to delete the only CCTR contract listed at a location where children are indicated as being served.

Solution: If FCCHs are no longer being used to provide subsidized child care services to children under an agency’s CCTR contract with the ELCD, the CCTR contract must be added to a site on the Add/Edit Sites or Offices screen before it can be deleted from the Add/Edit FCCH Information screen.

FAQs about Add/Edit FCCH Information

Return to CDMIS User Manual: Chapter 5