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Title III EL Student Program Private Schools

This page contains information and resources from the California Department of Education about private school participation in the Title III English learner student program.

Local educational agencies (LEAs) that receive a Title III English Learner (EL) Student Program Subgrant are required to serve EL students enrolled in private schools whenever the administration of a particular private school requests to participate in the program.

  • Private schools should identify those pupils being considered for participation in the Title III program and administer a Home Language Survey (HLS) using the same version as used by the LEA.
  • After consultation between the LEA and the private school, if a language other than English is indicated on the HLS, the LEA is required to administer an initial, approved language assessment to those students. The English Language Proficiency Assessments for California are restricted and not allowed to be used as an assessment. The assessments must have technical data demonstrating their validity and reliability to measure listening, speaking, reading, and writing skills in English for non-native speakers. A list of tests that may be used for assessing the English language proficiency of English learners in private schools are found on the CDE List of Tests for English Learners web page. The LEA is responsible for the oversight and costs of initial identification.
  • LEAs may not allocate Title III funds directly to private schools but instead must provide services and products to EL students enrolled in the private schools.
  • If the private school declines to participate in the Title III English Learner Student Program, documentation of the meaningful consultation, dated and signed by private school official, must be kept in file locally, and made available during a federal program monitoring review.
  • The LEA must develop a Memorandum of Understanding (MOU) with each private school that requests to participate in the Title III EL student program. The MOU, should at a minimum, include a description of the services and/or products to be provided, the estimated costs, and the dates of their provision. Please see the sample MOU (DOCX) guidance tool.
  • The costs of the products and/or services provided to private schools should be proportionate to the number of EL students enrolled in the private school and should be equitable when compared to the Title III services provided to public school students. For Title III EL notification of allocation and equitable services proportional share calculations, please visit the CDE Equitable Services Ombudsman web page.
  • The LEA is paid in arrears for its services to private school students. Each spring, the LEA submits the Other ESEA Nonprofit Private School Participation Report on the Consolidated Application and Reporting System with the number of private school students served in the current school year. The count of private school students served will be added to the public school count in calculating the following year’s award amount.

Private School Participation and Consultation Letter

Private School Consultation and Participation Information

CDE Title III FAQs for Private Schools

ESSA Fiscal Changes and Equitable Services Guidance External link opens in new window or tab. (PDF)

U.S. Department of Education - Private Schools External link opens in new window or tab.

Questions:   Language Policy and Leadership Office | 916-319-0845
Last Reviewed: Wednesday, May 15, 2019
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