CALPADS Update FLASH #318

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       December 3, 2025

Subject:  CALPADS Update FLASH #318

District of Geographic Residence Required for Students Enrolling in County Offices of Education for Specified Reasons

When County Offices of Education (COEs) enroll students who transfer under any of the Student School Transfer Category Codes, except code 5 – Disciplinary COE School Transfer, Field 1.31 – District of Geographic Residence Code must also be populated on the Student Enrollment (SENR) file.

The District of Geographic Residence is needed so that the California Department of Education (CDE) can attribute the students back to their district of geographic residence, allowing eligible students to be counted in that district’s Unduplicated Pupil Count (UPC), which is used to determine supplemental and concentration grants under the Local Control Funding Formula.

To support this, the CDE is introducing a new warning data discrepancy (DD) validation. This DD will trigger when a SENR record with Enrollment Status Code 10 (Primary) or 30 (Short-Term) meets all the following conditions:

• The student is enrolled in either:
  • a County Office of Education (COE) school that is not a charter school, or
  • a charter school classified as one of the following types:
    • Opportunity (OPP)
    • Community (COMM)
    • Special Education (SPEC)
• Field 1.30 – Student School Transfer Code is populated with one of the following codes:
  • 1 (Formal Interdistrict Transfer Agreement)
  • 2 (Public School Choice)
  • 3 (Unsafe School Choice Option)
  • 4 (District of Choice)
  • 6 (Other Transfer)
• Field 1.31 – District of Geographic Residence Code is left blank.

This validation will not be implemented in the production environment until December 16, 2025, which is after the December 12, 2025 Certification Deadline. Therefore, it is important for COEs to check that this data is populated for students enrolling with these transfer codes so that they are appropriately reflected in districts’ private preview of their Unduplicated Pupil Count (UPC), which will be used in their First Principal Apportionment (P1). When implemented on December 16, since we are in the Fall 1 submission window, this validation will trigger as a warning and will become a fatal input file validation (IVR) in the 2026−27 academic year. COEs should review this warning validation when it triggers and populate the District of Geographic Residence field when enrolling students who are transferring under one of the specified Student School Transfer Codes to ensure they are appropriately attributed in districts’ UPC for the Second Principal Apportionment (P2).