CALPADS Communications

This page contains communications related to CALPADS including system updates, correspondence, and newsletters.

Earlier CALPADS communications are located in the CALPADS Communications Archive.

CALPADS Updates

The CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo.

CALPADS Update FLASH #141 (Dated 07-Sep-2018)
Topics include: Upcoming CALPADS down time; upcoming ODS pull for grad rate indicator; four-year ACGR report versus one-year grad counts; EOY data uses.
- Microsoft Word Version - CALPADS Update FLASH #141 (DOCX; Dated 07-Sep-2018)
- PDF Version - CALPADS Update FLASH #141 (PDF; Dated 07-Sep-2018)
CALPADS Update FLASH #140 (Dated 17-Aug-2018)
Topics include: EOY deadline reminder; timeline for upcoming CALPADS upgrade; guidance re: EO students with non-English primary language; use of school transfer category Code 4 – District of Choice.
- Microsoft Word Version - CALPADS Update FLASH #140 (DOCX; Dated 17-Aug-2018)
- PDF Version - CALPADS Update FLASH #140 (PDF; Dated 17-Aug-2018)
CALPADS Update FLASH #139 (Dated 24-Jul-2018)
Topics include: Assigning grade levels for ungraded elementary (UE) and ungraded secondary (US) students.
- Microsoft Word Version - CALPADS Update FLASH #139 (DOCX; Dated 24-Jul-2018)
- PDF Version - CALPADS Update FLASH #139 (PDF; Dated 24-Jul-2018)
CALPADS Update FLASH #138 (Dated 25-Jun-2018)
Topics include: Options for testing students and utilizing the results of the Initial English Language Proficiency Assessments for California (ELPAC) during the summer.
- Microsoft Word Version - CALPADS Update FLASH #138 (DOCX; Dated 25-Jun-2018)
- PDF Version - CALPADS Update FLASH #138 (PDF; Dated 25-Jun-2018)
CALPADS Update FLASH #137 (Dated 18-Jun-2018)
Topics include: Purging of former foster youth report; direct cert.; EOY tips; reporting "non-binary gender" students; new SENR completion indicators; reporting disciplinary removals.
- Microsoft Word Version - CALPADS Update FLASH #137 (DOCX; Dated 18-Jun-2018)
- PDF Version - CALPADS Update FLASH #137 (PDF; Dated 18-Jun-2018)
CALPADS Update FLASH #136 (Dated 09-May-2018)
Topics include: EOY submission; new 4-year Adjusted Cohort Graduation Rate process; 1-year grad counts vs. 4-year ACGR; new ACGR timeline.
- Microsoft Word Version - CALPADS Update FLASH #136 (DOCX; Dated 09-May-2018)
- PDF Version - CALPADS Update FLASH #136 (PDF; Dated 09-May-2018)
CALPADS Update FLASH #135 (Dated 08-Mar-2018)
Topics include: 4-year graduation cohort process: new process for using CALPADS data for 4-year grad cohort; key process changes.
- Microsoft Word Version - CALPADS Update FLASH #135 (DOCX; Dated 08-Mar-2018)
- PDF Version - CALPADS Update FLASH #135 (PDF; Dated 08-Mar-2018)

Webinars and Presentations

CALPADS Information Meetings (CIM)

April 2018 CIM

CALPADS Information Meeting – April 17, 2018 (Video; 03:07:04)
YouTube video of the April 17, 2018 CALPADS Information Meeting (CIM).

CIM Presentation Materials – April 17, 2018

Presentation materials including PowerPoint slides and agenda from the April 17, 2018 CIM meeting, available on the California School Information Services (CSIS) Web site.

Past CIM Events

Visit the CALPADS Communications Archive to view past CIM events (located under the "Webinars and Presentations – Archive" heading). Additionally, presentation materials including PowerPoint slides and agendas for past CIM events can be found on the CSIS Events page; click on the "Past Events" button to view past CIM events, and click on the individual links to vew agendas and documents for each event.

Assessment and Accountability

Important Update Regarding Graduation Rate Data Release (22-Jun-2018)
Letter sent to County and District Superintendents and Charter School Administrators regarding the release of the 2017 graduation rate data.
- PDF Version - Important Update Regarding Graduation Rate Data Release (PDF; 22-Jun-2018)
Important Update Regarding Graduation Rate Collection (Revised 01-May-2018)
- PDF Version - Important Update Regarding Graduation Rate Collection (PDF; Revised 01-May-2018)
  Letter sent to County and District Superintendents and Charter School Administrators. Beginning in Fall 2018, the California Department of Education (CDE) will use the Class of 2018 cohort graduation rate in the 2018 California School Dashboard (Dashboard). To accommodate the reporting of these data in the current year and to align with federal requirements, new data collection and calculation processes will be implemented.
Notification and Guidance Regarding Changes to the Cohort Graduation Rate Calculation (Revised 01-May-2018)
- PDF Version - Notification and Guidance Regarding Changes to the Cohort Graduation Rate Calculation (PDF; Revised 01-May-2018)
  Letter sent to CALPADS Administrators and Accountability Coordinators. The California Department of Education (CDE) is making changes to the four-year Adjusted Cohort Graduation Rate (ACGR) to allow for reporting of these data in the current year and to respond to new federal requirements. For districts or schools that do not serve students in grades nine through twelve, this information may not be applicable.
- Attachment 1: Summary of Business Rule and Methodological Changes in the Four-Year Adjusted Cohort Graduation Rate (Revised 01-May-2018)
  - PDF Version - Attachment 1: Summary of Business Rule and Methodological Changes in the Four-Year Adjusted Cohort Graduation Rate (PDF; Revised 01-May-2018)
    Attachment 1 of 3 of the Notification and Guidance Regarding Changes to the Cohort Graduation Rate Calculation letter.
- Attachment 2: Summary of Changes to CALPADS Student Exit Category Codes (Dated 16-Apr-2018)
  - PDF Version - Attachment 2: Summary of Changes to CALPADS Student Exit Category Codes (PDF; Dated 16-Apr-2018)
    Attachment 2 of 3 of the Notification and Guidance Regarding Changes to the Cohort Graduation Rate Calculation letter.
- Attachment 3: Summary of Changes to CALPADS School Completion Status Codes (Dated 16-Apr-2018)
  - PDF Version - Attachment 3: Summary of Changes to CALPADS School Completion Status Codes (PDF; Dated 16-Apr-2018)
    Attachment 3 of 3 of the Notification and Guidance Regarding Changes to the Cohort Graduation Rate Calculation letter.
Demographic Data Processing Rules for Accountability Reporting
Relevant documents are posted in Adequate Yearly Progress (AYP) under the Business Rules Used to Process AYP heading.

Letters to Superintendents (including Fall Back-to-School Letter and Mid-Year Update)

Data Submission Reminders for the 2018 California School Dashboard (07-Aug-2018)
Critical reminders for the 2018 Dashboard.
- PDF Version - Data Submission Reminders for the 2018 California School Dashboard (PDF; 07-Aug-2018)
Important Mid-Year Update and Reminders for Data Collected for the 2018 California School Dashboard (01-Jun-2018)
Provides important deadline dates and critical process changes, along with key data used in the 2018 Dashboard.
- PDF Version - Important Mid-Year Update and Reminders for Data Collected for the 2018 California School Dashboard (PDF; 01-Jun-2018)
2017–18 Data Collections: Annual Back-to-School Letter (Dated 06-Sep-2017)
- Microsoft Word Version - 2017–18 Data Collections: Annual Back-to-School Letter (DOC; Dated 06-Sep-2017)
- PDF Version - 2017–18 Data Collections: Annual Back-to-School Letter (PDF; Dated 06-Sep-2017)

Charter School Reporting Status Change Form

To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.

Questions: CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738

Last Reviewed: Friday, September 7, 2018

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CALPADS Update FLASH #141 (added 07-Sep-2018)
Topics include: Upcoming CALPADS down time; upcoming Operational Data Store pull for grad rate indicator; four-year ACGR report versus one-year grad counts; EOY data uses.
Critical Reminders for 2018 Dashboard (added 08-Aug-2018)
Letter to County and District Superintendents and Charter School Administrators regarding critical reminders for the 2018 California School Dashboard.