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CALPADS Communications

This page contains communications related to the California Longitudinal Pupil Achievement Data System (CALPADS) including system updates, correspondence, and newsletters.

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Contents of this page:

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update Flash

The CALPADS Update Flashes listed below include abbreviated descriptions of the contents of each Flash memo, with the most recent listed on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2025–2026 Academic Year

To view earlier CALPADS Flashes, see the CALPADS Communications Archive. The Communications Archive page includes CALPADS Flashes from the previous two academic years.

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CCGI Flashes

These update flashes are specific to the California College Guidance Initiative (CCGI), which works to improve transitions from K–12 to higher education and manages CaliforniaColleges.edu External link opens in new window or tab., the State of California’s official college and career planning platform for 6th–12th grade students. Over the next few years, the CCGI will work to scale CCGI statewide. The California Department of Education (CDE) is supporting CCGI efforts by facilitating communications to local educational agencies (LEAs) about the program, implementation updates from CCGI, and LEA statutory requirements.

Recent CCGI Flashes are listed below. Additionally, refer to CCGI letters which have been sent to county and district superintendents and charter school administrators.

  • CCGI Flash #4 (Dated 29-Sep-2025)
    California College Guidance Initiative reminders and updates; upcoming statutory requirements; CCGI Student Information System (SIS) Vendor and Product Capabilities Matrix.

To view earlier CCGI Flashes, see the CCGI Archived Flashes in the CALPADS Communications Archive.

CCGI Letters for Reference

CCGI Update, October 3, 2025

October 3, 2025 California College Guidance Initiative Update letter sent to County and District Superintendents and Charter School Administrators.

CCGI Rollout

September 24, 2024 California College Guidance Initiative Statewide Rollout letter sent to County and District Superintendents and Charter School Administrators.

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Letters to Superintendents

2025–26 Academic Year

To view earlier communications, see the CALPADS Communications Archive.

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Charter School Communications

CALPADS and California Basic Educational Data System (CBEDS) Charter School Data Reporting Policy and Status Change Window (Dated 04-Jun-2026)
Letter sent to Charter School Administrators and Charter School Authorizers.
NOTE: The annual period for changing or designating the reporting status for charter schools runs from July 1 through August 31.
Charter schools electing to change their reporting status for the 2026–27 school year must submit the Charter Reporting Status Change Form to the CALPADS Office by August 31, 2026.

  • Change requests from existing charter schools submitted after August 31, 2026 will not be accepted, and these charter schools must then continue to report data as they had in the previous year. Charter schools may re-submit the change request form during the next annual window to request a reporting status change.

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To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.

Questions:   CALPADS Office | calpads@cde.ca.gov
Service and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210
Last Reviewed: Monday, June 22, 2026
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  • CALPADS and CBEDS Charter Letter (added 22-Jun-2026)
    CALPADS and California Basic Educational Data System (CBEDS) Charter School Data Reporting Policy and Status Change Window(Dated 09-May-2025).
  • CALPADS File Specifications (Forms) v17.1 (added 16-Jun-2026)
    This document contains the file formats for the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Extract Specifications v17.1 (added 16-Jun-2026)
    This document serves to assist Local Educational Agencies (LEAs) in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v17.1 (added 16-Jun-2026)
    This document depicts the valid codes that can only be used in specific combinations in the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS File Specifications (CFS) v17.1 (added 16-Jun-2026)
    Overview of the CALPADS file formats, data submission windows, data submission calendar, and document conventions.

  • CALPADS Code Sets v17.1 (added 16-Jun-2026)
    Current code values referenced in the CALPADS File Specifications (CFS) for the coded value data elements.
  • CALPADS Update Flash #325 (added 12-Jun-2026)
    Business Rule Change to Homeless Program Records and Reminder to Review 2025-2026 End-of-Year (EOY) 1 Homeless Counts.
  • CALPADS Update FLASH #305 - Revised (added 08-Jun-2026)
    Topics Include: New 2025-26 Data Collections for Attendance Recovery Program and Expanded Learning Programs.
  • 2025-26 End-of-Year Special Education Updates (added 04-Jun-2026)
    Important Uses of End-of-Year (EOY) 1 Data Certified by the July 31, 2026 Close of the Amendment Window and CALPADS Special Education Data 2025-26 Roadshows.
  • CALPADS/CBEDS Charter Reporting Status Change Form (PDF) (added 03-Jun-2026)
    Instructions and form for new or existing charter schools to update their CALPADS and CBEDS reporting status.