CALPADS Communications

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Contents of this page:

• CALPADS Updates (Flashes)
• Letters to Superintendents
• Other Correspondence
• Charter School Communications

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update FLASH

The CALPADS Update FLASHES list below include abbreviated descriptions of the contents of each FLASH memo.
Listed with the most recent on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2023–2024 Academic Year

• CALPADS Update Flash #260 (18-Sep-2023)
  Topics include: 2023−24 School Year Rollover.
• CALPADS Update Flash #259 (07-Sep-2023)
  Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.
• CALPADS Update Flash #258 (26-Jul-2023)
  Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent English Proficient During the Summer.
• CALPADS Update Flash #257 (24-Jul-2023)
  Topics include: Transitional Kindergarten (TK) updates; TK Students In 2023−24.
• CALPADS Update Flash #256 (14-Jul-2023)
  Topics include: Transitioning to new CALPADS Language Code Set.

2022–2023 Academic Year

• CALPADS Update Flash #255 (07-Jun-2023)
  Topics include: LEA End-of-Year (EOY) rollover activities to conduct prior to June 30, 2023. EOY and ad hoc deadline reminders.
• CALPADS Update Flash #254 (06-Jun-2023)
  Topics include: National School Lunch Program Meal Application and Alternative Income Form Requirements.
  CALPADS Update Flash #253 (17-May-2023)
  Topics include: Reminder to Update CALPADS for Summer Pandemic Electronic Benefit Transfer Program 4.0 by May 22, 2023.
• CALPADS Update Flash #252 (12-May-2023)
  Topics include: Consolidated Application and Reporting System (CARS) Opens May 19, 2023.
• CALPADS Update Flash #251 (05-May-2023)
  Topics include: Armed Services Vocational Aptitude Battery Test (ASVAB) Reporting System Now Open.
• CALPADS Update Flash #250 (03-May-2023)
  Topics include: 2022−23 Pandemic Electronic Benefit Transfer Program.
• CALPADS Update Flash #249 (18-Apr-2023)
  Topics include: 2022−23 End-of-Year (EOY) Updates.
• CALPADS Update Flash #248 (16-Feb-2023)
  Topics include: Preschool Student Course enrollment and Staff Assignment NOT Expected (SCSE0128); SCSE0139F2 - Missing Course Section Record.
• CALPADS Update Flash #247 (10-Feb-2023)
  Topics include: Short-Term Solution for Issues with SCSE0139F2 − Missing Course Section Record.
• CALPADS Update Flash #246 (29-Dec-2022)
  Topics include: Special Education (SPED) Related Certification Validation Rules Returned to Fatal Errors.
• CALPADS Update Flash #245 (15-Dec-2022)
  Topics include: 2021−22 Socio-Economically Disadvantaged Counts.
• CALPADS Update Flash #244 (30-Nov-2022)
  Topics include: Special Education Validations to Become Warnings from November 30 through December 20.
• CALPADS Update Flash #243 (31-Oct-2022)
  Topics include: First Group of Certification Data Discrepancies Enabled Tuesday, November 1.
• CALPADS Update Flash #242 (26-Oct-2022)
  Topics include: Extension of Deadline for Families to Submit National School Lunch Program Applications or Alternative Income Forms for Inclusion in Unduplicated Pupil Count.
• CALPADS Update Flash #241 (04-Oct-2022)
  Topics include: 2022−23 Fall Submissions; Best Practices to Meet Deadlines; Update: Statewide Student Identifier (SSID) Matching Tool and Multiple Identifier (MID) Functionalitty.
• CALPADS Update Flash #240 (03-Oct-2022)
  Topics include: 2022−23 Fall 1 and 2 Changes.
• CALPADS Update Flash #239 (28-Sep-2022)
  Topics include: Independent Study Attendance Collection (ISAC) Reporting Reminder and Deadline Extension.
• CALPADS Update Flash #238 (16-Sep-2022)
  Topics include: Submission to the Independent Study Attendance Collection (ISAC) Reporting System.
• CALPADS Update Flash #237 (13-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Reminder.
• CALPADS Update Flash #236 (06-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Extension.
• CALPADS Update Flash #235 (26-Aug-2022)
  Topics include: Data Submission for 2021−22 Pandemic Electronic Benefit Transfer (P-EBT).
• CALPADS Update Flash #234 (16-Aug-2022)
  Topics include: End-of-Year (EOY) Deadline Extension; Status of Remaining Defects.
• CALPADS Update Flash #233 (10-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool Now Available.
• CALPADS Update Flash #232 (02-Aug-2022)
  Topics include: Approval Functionality Enabled for End-of-Year Submissions.
• CALPADS Update Flash #231 (01-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool; SSID Matching Criteria and Match Scoring.
• CALPADS Update Flash #230 (25-Jul-2022)
  Topics include: Certification Data Discrepancy (CDD) update; CDDs that local educational agencies can work on.
• CALPADS Update Flash #229 (25-Jul-2022)
  Topics include: Work-based learning data; Work-based Learning File (WBLR).
• CALPADS Update Flash #228 (18-Jul-2022)
  Topics include: Transitional Kindergarten (TK); credentialing requirements in TK; 2022−23 TK reporting in CALPADS.
• CALPADS Update Flash #227 (12-Jul-2022)
  Topics include: Certification data discrepancy (CDD) update; strategy for addressing CDDs.
• CALPADS Update Flash #226 (05-Jul-2022)
  Topics include: Certification data discrepancies (CDDs); upcoming training; known issues regarding CDDs that appear to be over-triggering.

To view earlier communications, see the CALPADS Communications Archive.

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Letters to Superintendents

2023–24 Academic Year

• New California School Dashboard Deadlines and Impact on Current and Future End-of-Year Data Submission Deadlines (Dated 05-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

2022–23 Academic Year

• Incident Data Collection from Nonpublic Nonsectarian Certified Schools in the California Longitudinal Pupil Achievement Data System (Dated 13-Jun-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directors regarding incident data reporting for nonpublic nonsectarian certified (NPS) schools in the California Longitudinal Pupil Achievement Data System (CALPADS).
• 2022-23 End-of-Year (EOY) Submissions (Dated 12-Apr-2023)
  Letter sent to county and district superintendents and charter school administrators regarding EOY submissions, including information about deadlines, and advising local educational agencies to plan ahead, as there will be no extensions to the EOY submission deadline.
• Fall 2022-23 Submissions (Dated 10-Oct-2022)
  Letter sent to county and district superintendents and charter school administrators regarding fall data submissions.
• CALPADS Update and Support (Dated 29-Jul-2022)
  Letter sent to county and district superintendents and charter school administrators regarding recent technical changes to CALPADS to increase system performance.

To view earlier communications, see the CALPADS Communications Archive.

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Other Correspondence

CAASPP and ELPAC: Troubleshooting Student Data Discrepancies (Dated 09-Dec-2022)

Charter School Communications

CALPADS and CBEDS Charter School Data Reporting Policy and Status Change Window (Dated 26-Jul-2022)
Letter sent to to Charter School Administrators and Charter School Authorizers.

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To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.