CALPADS Communications

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Contents of this page:

• CALPADS Updates (Flashes)
• California College Guidance Initiative (CCGI) Flashes
• Letters to Superintendents
• Charter School Communications

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update FLASH

The CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2024–2025 Academic Year

• CALPADS Update Flash #308 (Dated 27-Jun-2025)
  Topics Include: Change in Migrant Student Data Collection.
• CALPADS Update Flash #307 (Dated 13-Jun-2025)
  Topics Include: Education Data Collection System: Supplemental SUN Bucks Data Collection Update.
• CALPADS Update Flash #306 (Dated 11-Jun-2025)
  Topics Include: 2024–25 End-of-Year Submission Reminders.
• CALPADS Update Flash #305 (Dated 11-Jun-2025)
  Topics Include: New 2025–26 Data Collections for Attendance Recovery Program and Expanded Learning Programs.
• CALPADS Update Flash #304 (Dated 09-Jun-2025)
  Topics Include: Reminder of July 1 Roll-Over Activities.
• CALPADS Update Flash #303 (Dated 09-Jun-2025)
  Topics Include: Guidance for Reporting High School Students Who Graduate or Complete by August.
• CALPADS Update Flash #302 (Dated 15-May-2025)
  Topics Include: Parent/Guardian Field Validation Changes.
• CALPADS Update Flash #301 (Dated 06-May-2025)
  Topics Include: Education Data Collection System Collections; 2024−25 Collections.
• CALPADS Update Flash #300 (Dated 01-May-2025)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students Are Not Enrolled.
• CALPADS Update Flash #299 (Dated 14-Apr-2025)
  Topics Include: 2024−25 EOY 1−4 Conversion of Certification Validation Rules to Data Discrepancies/Certification Data Discrepancies.
• CALPADS Update Flash #298 (Dated 28-Mar-2025)
  Topics Include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2025, for Students Reclassified Based on their 2023–24 Assessment Scores; Locating Data Discrepancies in CALPADS.
• CALPADS Update Flash #297 – REVISED (Revised 12-Jun-2025)
  Topics Include: Summer 2025 SUN Bucks; student eligibility; Universal Benefits Application (UBA) and National School Lunch Program (NSLP) applications; Supplemental SUN Bucks Collection (SSBC) to the Education Data Collection System (EDCS); CALPADS and EDCS Pull Dates; Alternative Income Form (AIF).
• CALPADS Update Flash #296 (Dated 20-Mar-2025)
  Topics Include: Statewide Student Identifier (SSID) Match Tool enhancements; new SSID Match Tool training available.
• CALPADS Update Flash #295 (Dated 25-Feb-2025)
  Topics Include: California Fires and Homeless Educational Program.
• CALPADS Update Flash #294 (Dated 12-Feb-2025)
  Topics Include: New and Revised Frequently Asked Questions (FAQs) Related to Fall 2.
• CALPADS Update Flash #293 (Dated 05-Dec-2024)
  Topics Include: 2024-25 Fall 2 Changes.
• CALPADS Update Flash #292 (Dated 25-Oct-2024)
  Topics Include: SUN Bucks Update; Understanding 2024 and 2025 SUN Bucks.
• CALPADS Update Flash #291 (Dated 17-Oct-2024)
  Topics Include: Operational Data Store (ODS) Reports and Extracts Moved to "Real Time."
• CALPADS Update Flash #290 (Dated 17-Oct-2024)
  Topics Include: 2024−25 Submission Deadlines.
  
• CALPADS Update Flash #289 (Dated 16-Oct-2024)
  Topics Include: 2024−25 Fall 1 and Fall 2 Conversion of Certification Validation Rules to Certification Data Discrepancies.
• CALPADS Update Flash #288 (Dated 23-Sep-2024)
  Topics Include: Important Uses of Fall 1 Data, 2024−25 School Rollover Code and Fall Validation Changes for Special Education, Policy and Guidance Changes and Other Reminders.
• CALPADS Update Flash #287 (Dated 13-Sep-2024)
  Topics Include: 2024−25 School Year Rollover (Special education related changes will be communicated in a separate Flash).
• CALPADS Update Flash #286 (Dated 30-Aug-2024)
  Topics Include: Impacts on Assessments When Moving Kindergarten Students Back to Transitional Kindergarten.
• CALPADS Update Flash #285 (Dated 08-Aug-2024)
  Topics Include: Guidance Regarding Transitional Kindergarten and the English Language Proficiency Assessments for California (ELPAC), per the passage of Assembly Bill (AB) 2268.
• CALPADS Update Flash #284 (Dated 01-Aug-2024)
  Topics Include: Summer Electronic Benefit (S-EBT) Transfer Program Update.
• CALPADS Update Flash #283 (Dated 02-Jul-2024)
  Topics Include: 2024−25 CALPADS Fall Submission Deadlines; 2024−25 CALPADS Regional Update Meeting.

To view earlier communications, see the CALPADS Communications Archive.

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CCGI Flashes

These update flashes are specific to the California College Guidance Initiative (CCGI), which works to improve transitions from K–12 to higher education and manages CaliforniaColleges.edu , the State of California’s official college and career planning platform for 6th–12th grade students. Over the next few years, the CCGI will work to scale CCGI statewide. The California Department of Education (CDE) is supporting CCGI efforts by facilitating communications to local educational agencies (LEAs) about the program, implementation updates from CCGI, and LEA statutory requirements.

The CCGI FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top.

• CCGI Flash #3 (Dated 18-Nov-2024)
  CDE Basic Accounts on CaliforniaColleges.edu; Accessing Basic Accounts; Complying with Education Code Section 51225.8 Requirement.
• CCGI Flash #2 (Dated 20-Sep-2024)
  Transcript-Informed Partner Accounts to Students in Grades 9–12; Key Simultaneous Efforts to Streamline Processes.
• CCGI Flash #1 (Dated 19-Sep-2024)
  Introducing the CCGI Flash; CCGI Overview; Overview of Partner Accounts.

For Reference - CCGI Rollout

See the October 8, 2024 California College Guidance Initiative Statewide Rollout letter sent to County and District Superintendents and Charter School Administrators. This letter is also linked below, under the Letters to Superintendents heading.

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Letters to Superintendents

2024–25 Academic Year

• CALPADS 2024−25 End-of-Year Submissions (Dated 09-Jul-2025)
  Letter sent to County and District Superintendents and Charter School Administrators.
• CALPADS Differentiated Assistance, Legislation, and Eligibility (Dated 11-Dec-2024)
  Letter sent to County and District Superintendents, Special Education Local Plan Area Directors, California Longitudinal Pupil Achievement Data System Administrators, and Local Educational Agency Dashboard Coordinators.
• 2024–25 CALPADS Annual Back-to-School Letter (Dated 08-Oct-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• California College Guidance Initiative Statewide Rollout (Dated 24-Sep-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.

To view earlier communications, see the CALPADS Communications Archive.

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Charter School Communications

CALPADS and CBEDS Charter School Data Reporting Policy and Status Change Window (Dated 09-May-2025)
Letter sent to Charter School Administrators and Charter School Authorizers.
NOTE: The annual period for changing or designating the reporting status for charter schools runs from July 1 through August 31.
Charter schools electing to change their reporting status for the 2025–26 school year must submit the Charter Reporting Status Change Form to the CALPADS Office by August 31, 2025.

• Change requests from existing charter schools submitted after August 31, 2025 will not be accepted, and these charter schools must then continue to report data as they had in the previous year. Charter schools may re-submit the change request form during the next annual window to request a reporting status change.

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To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.