CALPADS Communications Archive

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Contents of this page:

• Note Regarding this Page
• CALPADS Updates (FLASHES) – Archive
• Letters to Superintendents – Archive
• Charter School Communications – Archive
• Other Correspondence – Archive

Note:
This page contains documents that are provided for historical and reference purposes. Archived communications on this page may contain information that has since been superseded by more current communications and information. Documents on this page may generally date back a couple of years. Documents older than 2 years are removed from this web page.

CALPADS Updates (FLASHES) – Archive

The archived CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo.

2024–2025 Academic Year (Flash numbers 283 thru 308)

These update flashes cover the period from July 1, 2024 thru June 30, 2025.
Listed with the most recent on top.

• CALPADS Update Flash #308 (Dated 27-Jun-2025)
  Topics Include: Change in Migrant Student Data Collection.
• CALPADS Update Flash #307 (Dated 13-Jun-2025)
  Topics Include: Education Data Collection System: Supplemental SUN Bucks Data Collection Update.
• CALPADS Update Flash #306 (Dated 11-Jun-2025)
  Topics Include: 2024–25 End-of-Year Submission Reminders.
• CALPADS Update Flash #305 (Dated 11-Jun-2025)
  Topics Include: New 2025–26 Data Collections for Attendance Recovery Program and Expanded Learning Programs.
• CALPADS Update Flash #304 (Dated 09-Jun-2025)
  Topics Include: Reminder of July 1 Roll-Over Activities.
• CALPADS Update Flash #303 (Dated 09-Jun-2025)
  Topics Include: Guidance for Reporting High School Students Who Graduate or Complete by August.
• CALPADS Update Flash #302 (Dated 15-May-2025)
  Topics Include: Parent/Guardian Field Validation Changes.
• CALPADS Update Flash #301 (Dated 06-May-2025)
  Topics Include: Education Data Collection System Collections; 2024−25 Collections.
• CALPADS Update Flash #300 (Dated 01-May-2025)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students Are Not Enrolled.
• CALPADS Update Flash #299 (Dated 14-Apr-2025)
  Topics Include: 2024−25 EOY 1−4 Conversion of Certification Validation Rules to Data Discrepancies/Certification Data Discrepancies.
• CALPADS Update Flash #298 (Dated 28-Mar-2025)
  Topics Include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2025, for Students Reclassified Based on their 2023–24 Assessment Scores; Locating Data Discrepancies in CALPADS.
• CALPADS Update Flash #297 – REVISED (Revised 12-Jun-2025)
  Topics Include: Summer 2025 SUN Bucks; student eligibility; Universal Benefits Application (UBA) and National School Lunch Program (NSLP) applications; Supplemental SUN Bucks Collection (SSBC) to the Education Data Collection System (EDCS); CALPADS and EDCS Pull Dates; Alternative Income Form (AIF).
• CALPADS Update Flash #296 (Dated 20-Mar-2025)
  Topics Include: Statewide Student Identifier (SSID) Match Tool enhancements; new SSID Match Tool training available.
• CALPADS Update Flash #295 (Dated 25-Feb-2025)
  Topics Include: California Fires and Homeless Educational Program.
• CALPADS Update Flash #294 (Dated 12-Feb-2025)
  Topics Include: New and Revised Frequently Asked Questions (FAQs) Related to Fall 2.
• CALPADS Update Flash #293 (Dated 05-Dec-2024)
  Topics Include: 2024-25 Fall 2 Changes.
• CALPADS Update Flash #292 (Dated 25-Oct-2024)
  Topics Include: SUN Bucks Update; Understanding 2024 and 2025 SUN Bucks.
• CALPADS Update Flash #291 (Dated 17-Oct-2024)
  Topics Include: Operational Data Store (ODS) Reports and Extracts Moved to "Real Time."
• CALPADS Update Flash #290 (Dated 17-Oct-2024)
  Topics Include: 2024−25 Submission Deadlines.
• CALPADS Update Flash #289 (Dated 16-Oct-2024)
  Topics Include: 2024−25 Fall 1 and Fall 2 Conversion of Certification Validation Rules to Certification Data Discrepancies.
• CALPADS Update Flash #288 (Dated 23-Sep-2024)
  Topics Include: Important Uses of Fall 1 Data, 2024−25 School Rollover Code and Fall Validation Changes for Special Education, Policy and Guidance Changes and Other Reminders.
• CALPADS Update Flash #287 (Dated 13-Sep-2024)
  Topics Include: 2024−25 School Year Rollover (Special education related changes will be communicated in a separate Flash).
• CALPADS Update Flash #286 (Dated 30-Aug-2024)
  Topics Include: Impacts on Assessments When Moving Kindergarten Students Back to Transitional Kindergarten.
• CALPADS Update Flash #285 (Dated 08-Aug-2024)
  Topics Include: Guidance Regarding Transitional Kindergarten and the English Language Proficiency Assessments for California (ELPAC), per the passage of Assembly Bill (AB) 2268.
• CALPADS Update Flash #284 (Dated 01-Aug-2024)
  Topics Include: Summer Electronic Benefit (S-EBT) Transfer Program Update.
• CALPADS Update Flash #283 (Dated 02-Jul-2024)
  Topics Include: 2024−25 CALPADS Fall Submission Deadlines; 2024−25 CALPADS Regional Update Meeting.

2023–2024 Academic Year (Flash numbers 256 thru 282)

These update flashes cover the period from July 1, 2023 thru June 30, 2024.
Listed with the most recent on top.

• CALPADS Update Flash #282 (Dated 20-Jun-2024)
  Topics Include: Summer Electronic Benefit Transfer (S-EBT) Program Update.
• CALPADS Update Flash #281 (Dated 18-Jun-2024)
  Topics Include: District of Choice and Data Reporting.
• CALPADS Update Flash #280 (Dated 17-Jun-2024)
  Topics Include: Information on SENR0654E3 and a reminder to use the new Grade Level Code, TK -Transitional Kindergarten for TK students.
• CALPADS Update Flash #279 (Dated 17-Jun-2024)
  Topics Include: Assessing Students for English Language Acquisition Status and Students with a Primary Language of American Sign Language versus Other Languages.
• CALPADS Update Flash #278 (Dated 14-Jun-2024)
  Topics Include: Purging of Former Foster Youth Report, Preparing for Direct Certification Counts During July and August, and End-of-Year Submission Reminders.
• CALPADS Update Flash #277 (Dated 13-Jun-2024)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students are not Enrolled.
• CALPADS Update Flash #276 (Dated 13-Jun-2024)
  Topics Include: Enrollment Information for Students with Disabilities Being Initially Evaluated for Special Education Services.
• CALPADS Update Flash #275 (Dated 11-Jun-2024)
  Topics Include: 2023 Dashboard technical Guide and Clarification for use of CALPADS data in College/Career Indicator.
• CALPADS Update Flash #274 (Dated 04-Jun-2024)
  Topics Include: Guidance for Reporting High School Students who Graduate by August 15.
• CALPADS Update Flash #273 (Dated 29-May-2024)
  Topics Include: 2023-24 End-of-Year Submission Deadlines.
• CALPADS Update Flash #272 (Dated 22-May-2024)
  Topics include: Importance of the Initial US School Enrollment Data for English Learners.
• CALPADS Update Flash #271 (Dated 09-May-2024)
  Topics include: New Education Data Collection System to collect data for the Armed Services Vocational Aptitude Battery (ASVAB) and State Seal of Civic Engagement (SSCE).
• CALPADS Update Flash #270 (Dated 08-May-2024)
  Topics include: 2023-2024 End-of-Year 4, Special Education Revised Guidance, and Other Updates.
• CALPADS Update Flash #269 (Dated 19-Mar-2024)
  Topics include: 2024 Summer Electronic Benefit Transfer (S-EBT) Program.
• CALPADS Update Flash #268 (Dated 15-Mar-2024)
  Topics include: New State Seal of Civic Engagement Data Collection.
• CALPADS Update Flash #267 (Dated 14-Mar-2024)
  Topics include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2024 for Students Reclassified Based on 2022−23 Scores.
• CALPADS Update Flash #266 (Dated 11-Mar-2024)
  Topics include: 2023–24 CALPADS Fall 2 Submission Deadline Moved to March 15, 2024.
• CALPADS Update Flash #265 (Dated 04-Mar-2024)
  Topics include: 2023−24 and 2024−25 Work-Based Learning Changes.
• CALPADS Update Flash #264 (Dated 20-Dec-2023)
  Topics include: Special Education Data Submission Updates.
• CALPADS Update Flash #263 (Dated 07-Dec-2023)
  Topics include: 2023−24 Fall 2 Update; Fall 2 Submission Window; Changes to Fall 2 Certification Validation Rules (CVRs) and Certification Data Discrepancies (CDDs); Fall 2 Training.
• CALPADS Update Flash #262 (Dated 14-Nov-2023)
  Topics include: New Data Discrepancy Functionality.
• CALPADS Update Flash #261 (Dated 03-Oct-2023)
  Topics include: 2023−24 Fall 1 Submission Opens.
• CALPADS Update Flash #260 (Dated 18-Sep-2023)
  Topics include: 2023−24 School Year Rollover.
• CALPADS Update Flash #259 (Dated 07-Sep-2023)
  Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.
• CALPADS Update Flash #258 (Dated 26-Jul-2023)
  Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent
• English Proficient During the Summer.
• CALPADS Update Flash #257 (Dated 24-Jul-2023)
  Topics include: Transitional Kindergarten (TK) updates; TK Students In 2023−24.
• CALPADS Update Flash #256 (Dated 14-Jul-2023)
  Topics include: Transitioning to new CALPADS Language Code Set.

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Letters to Superintendents – Archive

2024–25 Academic Year

• CALPADS 2024−25 End-of-Year Submissions (Dated 09-Jul-2025)
  Letter sent to County and District Superintendents and Charter School Administrators.
• CALPADS Differentiated Assistance, Legislation, and Eligibility (Dated 11-Dec-2024)
  Letter sent to County and District Superintendents, Special Education Local Plan Area Directors, California Longitudinal Pupil Achievement Data System Administrators, and Local Educational Agency Dashboard Coordinators.
• 2024–25 CALPADS Annual Back-to-School Letter (Dated 08-Oct-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• California College Guidance Initiative Statewide Rollout (Dated 24-Sep-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.

2023–24 Academic Year

• CALPADS 2023−24 End-of-Year Submissions (Dated 29-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• California College Guidance Initiative and Annual Parent Notifications (Dated 22-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• Requirement to Collect and Report Incidents of the Use of Restraint and Seclusion for All Students (Dated 12-Apr-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Update on the Inclusion of Summer Graduates in Four-Year Graduation Counts and Rates (Dated 01-Mar-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• 2023−24 End-of-Year Submission Deadline and Revised Rollout Plan for the New Four-Year Cohort Graduate Cut-Off Date (Dated 17-Nov-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• New California School Dashboard Deadlines and Impact on Current and Future End-of-Year Data Submission Deadlines (Dated 05-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

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Charter School Communications – Archive

• CALPADS 2023−24 Data Reporting Policy and Status Change Window (Dated 24-May-2024)
  Letter sent to Charter School Administrators and Charter School Authorizers.

Other Correspondence – Archive

• Reporting Data for Students with Disabilities (Revised 26-Apr-2024)
  Originally published on October 10, 2019. As discussed in CALPADS Update FLASH #161 dated September 10, 2019, this page provides common scenarios for determining which LEA is responsible for reporting SWD data, and which LEA will be held accountable on the Dashboard.

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