To: Local Educational Agency (LEA) Representatives
From: California Department of Education (CDE) –
California Longitudinal Pupil Achievement Data System
(CALPADS) Team
Date: March 4, 2024
Subject: CALPADS Update FLASH #265
2023−24 and 2024−25 Work-Based Learning Changes
Local Educational Agencies (LEAs) currently submit work-based learning data on the Work-Based Learning (WBLR) file as part of the CALPADS End-of-Year (EOY) 1 submission. These data provide information on 11 different Work-Based Learning Types, which are used or being assessed for use in the College/Career Indicator (CCI) on the California School Dashboard. This Flash summarizes upcoming changes to the data collected on the WBLR file.
2023−24 Changes
New Code added to Internship Employer Performance Evaluation Code Set
LEAs populate Field 21.13 − Internship-Employer Performance Evaluation Code on the WBLR file with codes from the "Internship Employer Performance Evaluation" code set. Currently, there are four codes in this code set. A fifth code, "Not Provided by Employer," is being added in 2023-24 as displayed in the following table.
New CALPADS Code – Implementation will be July 1, 2024
| CALPADS Coded Value | CALPADS Code Name | CALPADS Code Definition | Existing Code? | Start Date |
|---|---|---|---|---|
5 |
Not Provided by Employer | The student did not receive a rating because the employer: (1) failed to provide an evaluation or (2) did not evaluate the student's performance on the internship. | New |
7/1/2023 |
The new code will be included in the upcoming version of the CALPADS Code Sets (v15.2 - effective for 2023–24 Academic Year), which will be posted on the CDE CALPADS System Documentation web page at https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp.
2024−25 Changes
Work-Based Learning Type Non-Registered Pre-Apprenticeship Will Be Retired
The State Board of Education (SBE) removed the Work-Based Learning Type Code 30 - Non-registered Pre-Apprenticeships from use in the College/Career Indicator at their September 2023 meeting. Therefore, the Work-Based Learning Type Code 30 - Non-Registered Pre-Apprenticeship Program is being retired beginning in 2024−25. LEAs may continue to submit this Work-Based Learning Type in 2023−24, but it will not be used. Beginning in 2024−25, if this code is included in the WBLR file, the file will fail upon input.
State Course Required for Internships
Currently, LEAs are required to populate Field 21.12 – State Course Code – Embedded Work-Based Learning on the WBLR file for Work-Based Learning Types 15 – Student-led Enterprise and 20 – Simulated Work-Based Learning, and they may populate the field with any state course code.
In 2023−24, a new warning Data Discrepancy (DD), WBLR0649E1 – Missing State Course Code – Embedded Work-Based Learning for Internships will trigger for End-of-Year 1 if Field 21.12 – State Course Code – Embedded Work-Based Learning is not populated for the Work-Based Learning Type 10 - Internship. Beginning in 2024−25, LEAs will be required to populate this field for Work-Based Learning Type 10 – Internship, and this validation will become fatal. Additionally, for Internships only, CALPADS will only accept a Career Technical Education (CTE) course code (State Course Codes 7000 – 8999) or one of the Work Experience Education course codes below.
CALPADS Work Experience Education Course Codes
| Coded Value | Course Name |
|---|---|
9500 |
Exploratory Work Experience Education (EWEE) |
9501 |
General Work Experience Education (GWEE) |
9502 |
CTE Work Experience Education (CTWEE) |
Service and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210