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CALPADS Calendar

Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.

The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE) CALPADS Web Portal.

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2018–19 CALPADS County-Level Certification Report


CALPADS Calendar for 2018–19

CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission Census Day Primary Data Submitted Official Submission Window Certification Deadline Amendment Window
Fall 1 October 3, 2018
  • 2018–19 Enrollment Counts
  • 2017–18 Grads and Drops
  • English Language Acquisition Status
  • Immigrant Counts
  • Free/Reduced Price Meal Eligibility
October 3, 2018 to
December 7, 2018
December 7, 2018 December 8, 2018 to January 18, 2019
Fall 2 October 3, 2018
  • Student Course Enrollments
  • Staff Assignments and FTE
  • English Learner Education Services
January 8, 2019 March 22, 2019 No Amendment Window
EOY* 1 N/A
  • Course Completion for Grades 7–12
  • CTE Participants, Concentrators, Completers
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window
EOY 2 N/A
  • Program Eligibility/Participation
  • Homeless Students
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window
EOY 3 N/A
  • Student Discipline
  • Cumulative Enrollment
  • Student Absence Summary
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window

*EOY: End of Year

2018–19 Adjusted Cohort Graduation Rate Data Pull

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the date listed below to be used for the 2018–19 4-Year Adjusted Cohort Graduation Rate (ACGR).

Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose
August 30, 2019 2018–19 4-Year Adjusted Cohort Rate

Additional dates to note:

Year Service Desk Holidays CALPADS Information Meeting (CIM)
2018
January 1, 2, 15; February 12, 19; March 30; May 28; July 4; September 3; November 12, 22, 23; December 24, 25, 31
Spring CIM: April 17, 2018
Fall CIM: October 2, 2018
2019
January 1, 21; February 11, 18; April 19; May 27
Spring CIM: April 2, 2019
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Tuesday, December 11, 2018
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    Topics include: CALPADS Fall 2 functionality rollout and deadline; reminder to not decertify immediately following fall 1 deadline; California wildfires and homeless and program; homeless definition.
  • CALPADS Release Update v1.2.35 (added 24-Oct-2018)
    This document lists fixes that have been released to the California Longitudinal Pupil Achievement Data System (CALPADS).
  • Data Collections: Annual Back-to-School Letter (PDF) (added 23-Oct-2018)
    October 2018 letter to superintendents and charter school administrators regarding data collections.
  • 2018-19 Data Collections: Annual Back-to-School Le (added 23-Oct-2018)
    October 22, 2018 letter sent to County and District Superintendents and Charter School Administrators.
  • CALPADS Update FLASH #144 (added 19-Oct-2018)
    Topics include: CALPADS deadline dates; CALPADS status and common problems (known issues); list of commonly encountered defects.