Special Education File Submission Scenarios
The Special Education File Submission Scenarios document contains specific special education data.This document contains specific special education data scenarios and information about which of the special education files Students with Disabilities Status (SWDS), Special Education Meetings (MEET), Special Education Plans (PLAN) and Special Education Services (SERV) would be required in each of these scenarios.
Additional Definitions:
- CALPADS: California Longitudinal Pupil Achievement Data System
- FAPE: Free and Appropriate Public Education
- IEP: Individualized Education Program
- IFSP: Individualized Family Service Plan
- ISP: Individualized Service Plan
- LEA: Local Educational Agencies
| Scenario Category | Scenario Number | Scenario | SWDS | MEET | PLAN | SERV |
|---|---|---|---|---|---|---|
| Amendments | AM-1 | A student's IEP was amended because the student's program setting changed from an early childhood setting to a school-age setting. | None | None | Education Plan Type Code = 100 Reason for Plan Record Code = 2 – Amendment Plan Effective Start Date = the date the student's program setting changed |
Plan Effective Start Date = the date the student's program setting changed |
| Amendments | AM-2 | A student's IEP was amended because additional services were added after discussion with the parent. | None | None | Education Plan Type Code = 100 Reason for Plan Record Code = 2 – Amendment Plan Effective Start Date = the date the parent agreed to the plan changes. |
Plan Effective Start Date = the date the parent agreed to the plan changes. |
| Completer Exits | COMEX-1a | A student completed high school with a certificate of completion, high school equivalency certificate, passed the California Proficiency Program (CPP), or earned the Alternate Pathway Diploma and the student is not expected to return to school. | Status = 3 - Eligible, Not Enrolled (still eligible if they have not reached max age, did not earn a High School diploma) Non-participation Reason = 31 - Left School Not Expected to Return Status Start Date = Enrollment exit date from Student Information System (SIS) |
None | None | None |
| Completer Exits | COMEX-1b | A student completed high school with a certificate of completion, high school equivalency certificate, passed the California Proficiency Program (CPP), or earned the Alternate Pathway Diploma but remains enrolled. | None | None | None - unless amendments are made to the plan | None - unless amendments are made to the services |
| Completer Exits | COMEX-2 | A student graduated with a standard high school diploma. | Status = 4 - Not Eligible Non-participation Reason = 30 - No Longer Eligible Status Start Date = Exit date from Student Information System (SIS) |
None | None | None |
| Eligibility Reevaluations | ER-1a | A student has an eligibility re-evaluation and is found to be no longer eligible... and the parent agreed to the determination. | Status = 4 - Not Eligible Non-participation Reason = 30 - No Longer Eligible Status Start Date = date the parent agreed to change in placement |
Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = N Meeting Date = Eligibility Re-evaluation date Evaluation Outcome Code = 55 - No Longer Eligible |
None | None |
| Eligibility Reevaluations | ER-1b | ...however, the parent does not agree to the change in placement (exit) and eligibility determination and won't sign the IEP. The student is still receiving services because the plan is in stay-put. | Not needed, the status would be in stay-put until the parent agrees to a change in placement or the status changes as a result of an Independent Educational Evaluation or due process. | Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = N Meeting Date = Eligibility Re-evaluation date Evaluation Outcome Code = 55 - No Longer Eligible |
None | None |
| Eligibility Reevaluations | ER-1c | ...however, after an independent educational evaluation or due process the student is determined to be eligible. | None - student remains eligible. | Modify original MEET record for eligibility evaluation: Evaluation Outcome Code = 50 - Continued Eligibility |
None unless plan changes occur. | None unless plan changes occur. |
| Eligibility Reevaluations | ER-1d | ...however, after an independent educational evaluation or due process the student is determined to be no longer eligible. | Status = 4 - Not Eligible Non-participation Reason = 30 - No Longer Eligible Status Start Date = date of the independent educational evaluation |
None | None | None |
| Eligibility Reevaluations | ER-2 | A student has an eligibility re-evaluation and a plan review on the same day and the student is found to be ineligible as a result of the re-evaluation. | Status = 4 - Not Eligible Non-participation Reason = 30 - No Longer Eligible Status Start Date = date the parent agreed to change in placement |
Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = Y Meeting Date = Eligibility Re-evaluation date Evaluation Outcome Code = 55 - No Longer Eligible |
None | None |
| Eligibility Reevaluations | ER-3 | A student has an eligibility re-evaluation and a plan review on the same day, the student is found to remain eligible as a result of the reevaluation and the parent has approved the plan. | None - student remains eligible. | Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = Y Meeting Date = Eligibility Re-evaluation date Evaluation Outcome Code = 50 - Continued Eligibility |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan |
Plan Effective Start Date = the date the parent agreed to the plan |
| Eligibility Reevaluations | ER-4 | A student has an eligibility re-evaluation only and continues to be eligible | None - student remains eligible. | Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = N Meeting Date = Eligibility Re-evaluation date Evaluation Outcome Code = 50 - Continued Eligibility |
None unless plan changes occur. | None unless plan changes occur. |
| Initial Part B Evaluations | IB-1 | A student is initially evaluated for Part B and was found ineligible. | Status = 4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = Initial Evaluation Meeting date (date the meeting was initiated) |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Evaluation Outcome Code = 25 - Not Eligible Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) |
None | None |
| Initial Part B Evaluations | IB-2a | A student is initially evaluated for Part B and is found eligible, the parent consents to the initial provision of special education and related services, but the parent hasn’t yet approved or signed the IEP... | Status = 2 - Eligible, Not Participating Non-participation Reason = 12 - Eligible, No Education Plan (Other Reasons) Status Start Date = date of the Initial Evaluation Meeting |
Evaluation Type Code =10 - Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) Evaluation Outcome Code 20 - Eligible |
No PLAN record submitted until the parent agrees to the plan. |
No SERV records submitted until the parent agrees to the plan. |
| Initial Part B Evaluations | IB-2b | ...but then the parent later agreed to and signed the IEP. | Status = 1 - Eligible and Participating Status Start Date = the date parent agreed to the plan |
None - meeting not required as meeting record was initially submitted in IB-2a. | Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan |
Plan Effective Start Date = the date the parent agreed to the plan |
| Initial Part B Evaluations | IB-3 | A student is initially evaluated for Part B and is found eligible, the parent consents to the initial provision of special education and related services, but the parent declines the offer of FAPE and places the student in a private school. | Status = 2 - Eligible, Not Participating Non-participation Reason = 11 - No Education Plan (Parent Declined FAPE or services) Status Start Date = date of the Initial Evaluation Meeting |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date Evaluation Outcome Code = 20 - Eligible |
None | None |
| Initial Part B Evaluations | IB-4a | After being initially evaluated and found ineligible, a student's parent requests a subsequent initial evaluation and the student is again found ineligible... | None - student remains ineligible. | Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date Evaluation Outcome Code = 25 - Not Eligible |
None | None |
| Initial Part B Evaluations | IB-4b | ...then the parent requests an independent evaluation and as a result the student is determined to be eligible. The IEP team meets to make the offer of FAPE and the parent signs the plan. | Status = 1 - Eligible and Participating Status Start Date = the date parent agreed to the plan |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of independent initial evaluation Evaluation Outcome Code = 20 - Eligible |
Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan |
Plan Effective Start Date = the date the parent agreed to the plan changes. |
| Initial Part B Evaluations | IB-4c | ...the parent requests an independent evaluation, and after meeting with the IEP team to discuss the results, the student is again determined to be ineligible. | None - student remains ineligible. | Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of independent initial evaluation Evaluation Outcome Code = 25 - Not Eligible |
None | None |
| Initial Part B Evaluations | IB-5a | A student is initially evaluated for Part B prior to entering Transitional Kindergarten and is found eligible, the parent consents to the initial provision of special education and related services, and the parent has signed the plan. The student will begin services when they start school in the Fall... | Status = 2 - Eligible, Not Participating Non-participation Reason = 12 - No Education Plan Currently (Future Plan Expected) Status Start Date = date of the Initial Evaluation Meeting |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of initial evaluation Evaluation Outcome Code = 20 - Eligible |
*Optional to submit; however, best practice is NOT to submit until student attends TK because this requires a student enrollment. see IB-5b Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the first day of school (future date) |
Plan Effective Start Date = the first day of school (future date) |
| Initial Part B Evaluations | IB-5b | ...then once the student begins Transitional Kindergarten in the fall, the student begins special education services. | Status = 1 - Eligible and Participating Status Start Date = the first day of school |
None | *Best practice Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the first day of school |
Plan Effective Start Date = the first day of school |
| Initial Part B Evaluations | IB-6 | A student is initially evaluated for Part B and is determined to be eligible, but the parent does not consent to special education and related services before the LEA makes the offer of FAPE. This means the student is not eligible for special education and related services. | Status = 4 - Not Eligible Non-participation Reason = 27 - Not Eligible - No Parental Consent for the Initial Provision of Special Education and Services. Status Start Date = date of the Initial Evaluation Meeting |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of initial evaluation Evaluation Outcome Code = 25 - Not Eligible |
None | None |
| Initial Part B Evaluations | IB-7 | A student is initially evaluated for Part B, is found eligible, the parent consents to the initial provision of special education and related services, parent agrees to the offer of FAPE and student will start services immediately. | Status = 1 - Eligible and Participating Status Start Date = the date parent agreed to the plan/meeting date |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of initial evaluation Evaluation Outcome Code = 20 - Eligible |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date of the initial evaluation |
Plan Effective Start Date = the date of the initial evaluation |
| Initial Part B Evaluations | IB-8 | After revoking consent for special education and services, a parent (or adult-age student) requests re-entry into special education, is evaluated, found eligible, and the parent (or adult-age student) signs the IEP. | Status = 1 - Eligible and Participating Status Start Date = the date parent agreed to the plan/meeting date |
Evaluation Type Code = 10 - Part B Initial Evaluation Plan Review Indicator = N Meeting Date = Date of initial evaluation Evaluation Outcome Code = 20 - Eligible |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date of the the plan was signed. |
Plan Effective Start Date = the date of the the plan was signed. |
| Initial Part C Evaluations | IC-1a | An infant/toddler (age 0 to 35 months) has been referred for Part C Initial Evaluation and is receiving provisional Part C services at an LEA or County Office of Education (COE), and parent consents to Part C initial assessment | None | *Recommended but not required Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Pending As Of Date = Current Date |
None | None |
| Initial Part C Evaluations | IC-1b | An infant/toddler (age 0 to 35 months) has been referred for Part C Initial Evaluation and is receiving provisional Part C services at an LEA or COE, and parent consents to Part C initial assessment. The initial IFSP has been delayed beyond the 45 day statutory timeline | None | Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Pending As Of Date = Current Date Meeting Delay Code = required |
None | None |
| Initial Part C Evaluations | IC-2a | After completion of a Part C Initial Evaluation the child is found to meet the criteria of an "infant or toddler with a disability", the parent consents to the initial provision of special education and related services, and the parent signs the IFSP. | Status = 1 - Eligible and Participating Status Start Date = date the parent signs the IFSP |
Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) Evaluation Outcome Code 20 - Eligible |
Education Plan Type Code = 150 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent signs the IFSP |
Plan Effective Start Date = the date the parent signs the IFSP |
| Initial Part C Evaluations | IC-2b | After completion of a Part C Initial Evaluation that finds the child meets the criteria of an "infant or toddler with a disability", the parent consents to the initial provision of special education and related services, but the parent does not sign the IFSP... | Status = 2 - Eligible, Not Participating Non-participation Reason = 12, Eligible, No Plan Currently (Future Plan Expected) Status Start Date = Initial Part C Meeting Date |
Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) Evaluation Outcome Code 20 - Eligible |
None | None |
| Initial Part C Evaluations | IC-2c | ...then the parent signs the IFSP on a later date. | Status = 1 - Eligible and Participating Status Start Date = date the parent signs the IFSP |
None (meeting record was submitted previously) | Education Plan Type Code = 150 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent signs the IFSP |
Plan Effective Start Date = the date the parent signs the IFSP |
| Initial Part C Evaluations | IC-3a | After completion of a Part C Initial Evaluation it is determined that the child does not meet the criteria of an "infant or toddler with a disability" and the parent accepts the result of the assessment. | Status = 4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = date the parent agreed to Part C Initial assessment outcome |
Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) Evaluation Outcome Code 25 - Not Eligible |
None | None |
| Initial Part C Evaluations | IC-3b | After completion of a Part C Initial Evaluation it is determined that the child does not meet the criteria of an "infant or toddler with a disability" and the parent disputes the result of the assessment and requests an independent evaluation... | Status = 4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = date of Part C Initial meeting |
Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) Evaluation Outcome Code 25 - Not Eligible |
None | None |
| Initial Part C Evaluations | IC-3c | ...then once the independent evaluation is conducted it is determined the child is not eligible. | None - student remains ineligible. | None | None | None |
| Initial Part C Evaluations | IC-3d | ...then once the independent evaluation is conducted it is determined the child is eligible , the parent consents to the initial provision of special education and related services, and the parent signs the IFSP. | Status = 1 - Eligible and Participating Status Start Date = date the parent signs the IFSP |
Evaluation Type Code = 15 - Part C Initial Evaluation Plan Review Indicator = N Meeting Date = Hearing date Evaluation Outcome Code 20 - Eligible |
Education Plan Type Code = 150 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent signs the IFSP |
Plan Effective Start Date = the date the parent signs the IFSP |
| Transfers from out-of-state | OOS-1a | A student who has never been enrolled in a California public school transfers into a California public school from another state and is on an active IEP... | Status = 1 - Eligible and Participating Status Start Date = the first day of enrollment |
Create baseline MEET records according to Out-of-State IEP: Adopt current IEP based on SEDS procedures and/or In online maintenance, create MEET records representing the last plan review and reevaluation (or initial evaluation if student was in special education less than three years) held in the out-of-state district. |
Education Plan Type Code = 100 Reason for Plan Record Code = 3 - Adoption/Same Plan Type Plan Effective Start Date = first day of enrollment in the California public school |
Plan Effective Start Date = first day of enrollment in the California public school |
| Transfers from out-of-state | OOS-1b | ...then amendments are made to the student's out-of-state IEP. | None | None | Education Plan Type Code = 100 Reason for Plan Record Code = 2 - Amendment Plan Effective Start Date = amendment date |
Plan Effective Start Date = amendment date |
| Transfers from out-of-state | OOS-2 | After leaving the state on an active IEP, the student is exited from Special Education in another state and subsequently returns to California and has a Special Education Status of 3 - Eligible, Not Enrolled in CALPADS. | Status = 4 - Not Eligible Non-participation Reason = 25 - Returned to CA, no longer eligible Status Start Date = first day of enrollment in the California school |
None | None | None |
| Pending and Late Meetings | PL-1a | A Part B Initial evaluation is scheduled for a student and is pending but is not yet late. | None | Pending as of Date = Current Date Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Meeting Delay Code = Blank |
None | None |
| Pending and Late Meetings | PL-1b | ….the Part B Initial evaluation meeting is now overdue (over 60 days from the date of parental consent for evaluation). | None | Pending as of Date = Current Date Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code |
None | None |
| Pending and Late Meetings | PL-1c | …the Part B Initial is finally held, student is determined to be eligible, the parent has consented to special education and related services, and accepted the offer of FAPE but the meeting was held late. | Status = 1 - Eligible and Participating Status Start Date = Date the parent accepted the offer of FAPE. |
Evaluation Type Code = 10 - Initial Evaluation Meeting Date = Initial Evaluation Meeting date (first day) Evaluation Outcome Code = 20 - Eligible Meeting Delay Code = Populated with appropriate Meeting Delay Code |
Education Plan Type Code = 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = Date student will begin services |
Plan Effective Start Date = Date student will begin services |
| Pending and Late Meetings | PL-2a | A plan review meeting is scheduled but is overdue (more than 365 days from the previous plan review). | None | Evaluation Type Code = Blank Pending as of Date = Current Date Plan Review Indicator = Y Meeting Delay Code = Populated with appropriate Meeting Delay Code |
None | None |
| Pending and Late Meetings | PL-2b | …the plan review is finally held, but was held late, and the parent signs the new IEP. | None | Evaluation Type Code = Blank Meeting Date = Date of the plan review meeting Plan Review Indicator = Y Meeting Delay Code = Populated with appropriate Meeting Delay Code |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = date the parent approves the plan. |
Plan Effective Start Date = date the parent approves the plan. |
| Pending and Late Meetings | PL-3a | An eligibility reevaluation is scheduled but is overdue (more than three years from the previous initial evaluation or eligibility reevaluation). | None | Evaluation Type Code = 40 - Eligibility Reevaluation Pending as of Date = Current Date Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code |
None | None |
| Pending and Late Meetings | PL-3b | …the eligibility reevaluation is finally held, student remains eligible, but the meeting was held late, and the student's IEP was not changed. | None | Evaluation Type Code = 40 - Eligibility Reevaluation Meeting Date = Date eligibility reevaluation was initiated. Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code Evaluation Outcome Code - 50 - Continued Eligibility |
None | None |
| Pending and Late Meetings | PL-4 | A school-age student enrolls in a school prior to Census Day and receives parental consent for evaluation, but the student will not be evaluated until AFTER Census Day. | None | Pending as of Date = Current Date Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Meeting Delay Code = Blank |
None | None |
| Plan Reviews | PR-1 | The IEP team conducts the student's plan review required at least once annually and the parent approves the proposed IEP. | None | Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date = Date the plan review was held and the parent approved the plan. |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date of the plan review and the parent agreed to the plan |
Plan Effective Start Date = the date of the plan review and the parent agreed to the plan |
| Plan Reviews | PR-2a | The IEP team conducts the student's plan review required at least once annually and the parent does not approve the proposed IEP. | None | Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date = Date the plan review was initiated. |
None - current plan is in stay-put until parent agrees to proposed plan. | None - current plan is in stay-put until parent agrees to proposed plan. |
| Plan Reviews | PR-2b | ...the parent subsequently agrees to one or more services and approves the plan. | None | None (meeting was submitted previously) | Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan |
Plan Effective Start Date = the date the parent agreed to the plan |
| Transfers within Public Schools | PUBTR-1a | A student on an IEP transfers to a new district and the new district adopts the IEP in stay-put. | None | None | Education Plan Type Code = 100 Reason for Plan Record Code = 3 - Adoption/Same Plan Type Plan Effective Start Date = the date the student enrolled in the new district (must match student information system) |
Plan Effective Start Date = the date the student enrolled in the new district (must match student information system) |
| Transfers within Public Schools | PUBTR-1b | …the IEP team amends the student's plan within 30 days of enrollment. | None | None - unless plan review meeting occurred. | Education Plan Type Code = 100 Reason for Plan Record Code = 2 - Amendment Plan Effective Start Date = date of the amendment |
Plan Effective Start Date = date of the amendment |
| Transfers within Public Schools | PUBTR-1c | ...the IEP holds a plan review within 30 days of enrollment and the parent signs the IEP. | None | Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date = Date the plan review was held. |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan |
Plan Effective Start Date = the date the parent agreed to the plan |
| Reenrollments | REENR-1a | A student who was on an active IEP and initially left school because they transferred out of the state or country, dropped out, or completed high school without a standard high school diploma, reenrolls in a California public school... | Status = 1 - Eligible and Participating Status Start Date = First day of the enrollment after reenrolling. |
None - unless plan review and/or eligibility re-evaluation meeting occurred | Education Plan Type Code = 100 Reason for Plan Record Code = 3 – Adoption, same plan type Plan Effective Start Date = First day of enrollment |
Plan Effective Start Date = First day of enrollment |
| Reenrollments | REENR-1b | …then the IEP team amends the student's plan within 30 days of enrollment. | None | None - unless plan review meeting occurred. | Education Plan Type Code = 100 Reason for Plan Record Code = 2 - Amendment Plan Effective Start Date = date of the amendment |
Plan Effective Start Date = date of the amendment |
| School-related exits | SCHEX-1 | A student leaves the school because they transferred out of the state or country, dropped out, or died. | Status = 3 - Eligible, Not Enrolled Non-participation Reason = 31 - Left School Not Expected to Return Status Start Date = Enrollment exit date from Student Information System (SIS). |
None | None | None |
| Special Education Exits | SPEX-1 | The parent of a student (or an adult-age student) on an IEP revokes consent for special education instruction and services. | Status = 4 - Not Eligible Non-participation Reason = 28 - Not Eligible - Written Revocation Status Start Date = date of revocation |
None | None | None |
| Special Education Exits | SPEX-2 | A student on an IEP has reached the maximum age and exits special education. | Status = 4 - Not Eligible Non-participation Reason = 23 - MaxAge Status Start Date = Date of student's 22nd birthday OR date services will end if allowed to continue services until the end of the semester or end of the year. |
None | None | None |
| Special Education Exits | SPEX-3 | A student on an active IEP who is not enrolled but receiving services is not made available to receive the services prescribed in the IEP and the parent (or adult-age student) cannot be contacted. | Status - 2 - Eligible, Not Participating Non-participation Reason = 29 - Eligible - Cessation of Service without Revocation Status Start Date = Date services ceased |
None | None | None |
| Special Education Exits | SPEX-4 | A student on an active IEP transfers to a private school, and the parent declines services through an ISP but does NOT submit a written revocation of special education and related services. | Status - 2 - Eligible, Not Participating Non-participation Reason = 29 - Eligible - Cessation of Service without Revocation Status Start Date = Date student transferred to private school |
None | None | None |
| Part C to B Transitions | TCB-1 | A student was on Part C (IFSP), was evaluated for Part B and determined to be eligible, parent consented to the initial provision of special education and related services, and parent signed the IEP. Student will start preschool on their third birthday. | None - student remains eligible. | Evaluation Type Code = 10 - Initial Evaluation Evaluation Outcome Code = 20 - Eligible Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated) |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = Student's third birthday |
Plan Effective Start Date = Student's third birthday |
| Part C to B Transitions | TCB-2 | A student was on Part C and the IFSP/IEP team determined no Part B evaluation was necessary. | Status = 4 - Not Eligible Non-participation Reason = 26 - IFSP/IEP team determined no Part B Evaluation is necessary Status Start Date = date of student's third birthday |
None | None | None |
| Part C to B Transitions | TCB-3 | A student was on Part C and was evaluated for Part B but was determined to be ineligible. | Status = 4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = date of student's third birthday |
Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Evaluation Outcome Code = 25 - Not Eligible Meeting Date = Initial Evaluation Meeting date |
None | None |
| Part C to B Transitions | TCB-4a | A student was on Part C being served by a regional center only, was evaluated for Part B, was determined to be eligible, the parent consented to the initial provision of special education and related services, and the parent has agreed to the IEP. | Status = 1 - Eligible and Participating Status Start Date = Date the parent signed agreeing to FAPE and services. |
Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Evaluation Outcome Code = 20 - Eligible Meeting Date = Initial Evaluation Meeting date |
Education Plan Type Code = 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = Date services will begin |
Plan Effective Start Date = Date services will begin |
| Part C to B Transitions | TCB-4b | A student was on Part C being served by a County Office or Local Educational Agency, was evaluated for Part B,was determined to be eligible, the parent consented to the initial provision of special education and related services, and the parent has agreed to the IEP. | None - student remains eligible. | Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Evaluation Outcome Code = 20 - Eligible Meeting Date = Initial Evaluation Meeting date |
Education Plan Type Code = 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = Date services will begin |
Plan Effective Start Date = Date services will begin |
| Part C to B Transitions | TCB-5 | A student was on Part C but the parent did not consent to Part B initial evaluation. | Status = 4 - Not Eligible Non-participation Reason = 22 - No Parental Consent for C to B Status Start Date = date of student's third birthday |
None | None | None |
| High School Transitions | THS-1a | A student is enrolled in a middle school and will transition to high school in a different LEA the next academic year. The IEP team at the middle school holds a plan review to prepare the student's IEP for the next year and the parent approves the plan... | None - student remains eligible. | Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date = Date of plan review meeting |
Best Practice: DO NOT submit the future PLAN, but follow below if proceeding with adding the Future PLAN Education Plan Type Code = 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = One day prior to the day school will start for the next academic year. (This will allow the high school district to adopt the plan effective as of the first day of school) |
Plan Effective Start Date = One day prior to the day school will start for the next academic year. (This will allow the high school district to adopt the plan effective as of the first day of school) |
| High School Transitions | THS-1b | ...the student begins school at the high school and the new LEA adopts the plan developed by the middle school. | None - student remains eligible. | None | Education Plan Type Code = 100 Reason for Plan Record Code = 3 – Adoption Same Plan Type Plan Effective Start Date = First day of school |
Plan Effective Start Date = First day of school |
| Transfers TO private schools | TOPRI-1 | A student on an IEP is parentally placed in a private school and the parent elects to have the student served on an ISP, and the agreement on the ISP is finalized PRIOR to the enrollment in the private school. | None | None - unless plan review meeting occurred. | Education Plan Type Code = 200 Reason for Plan Record Code 2 – Amendment or 1 - Meeting Outcome Plan Effective Start Date = First day of enrollment in private school |
Plan Effective Start Date = First day of enrollment in the private school |
| Transfers TO private schools | TOPRI-2a | A student on an IEP is parentally placed in a private school and the parent elects to have the student served on an ISP, however, the agreement on the ISP is finalized AFTER the first day of enrollment in the private school and the student's IEP is in effect on the first day of enrollment in the private school... | None | None - unless plan review meeting occurred | Education Plan Type Code = 100 Reason for Plan Record Code = 4 - Adoption/Different Plan Type Plan Effective Start Date = First day of enrollment in the private school |
Plan Effective Start Date = First day of enrollment in the private school |
| Transfers TO private schools | TOPRI-2b | …after adopting the IEP in stay put, an interim placement meeting is held for an interim ISP. The parent signs agreeing to the Service Plan. | None | None - unless plan review meeting occurred | Education Plan Type Code = 200 Reason for Plan Record Code: 2 – Amendment or 1 - Meeting Outcome Plan Effective Start Date = date the parent agreed to the ISP |
Plan Effective Start Date = date the parent agreed to the ISP |
| Transfers FROM private schools | FRPRI-1a | A student on an ISP is transferring to a public school, the LEA adopts the ISP in stay-put on the first day of enrollment. | None | None - unless plan review meeting occurred | Education Plan Type Code = 200 Reason for Plan Record Code = 4 - Adoption/Different Plan Type Plan Effective Start Date=First day of enrollment in the public school |
Plan Effective Start Date = First day of enrollment in the public school |
| Transfers FROM private schools | FRPRI-1b | ...then the LEA holds a subsequent IEP plan review meeting or amendment within 30 days of enrollment and parent agrees to the plan. | None | Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date = Date of plan review meeting |
Education Plan Type Code = 100 Reason for Plan Record Code = 1 - Meeting Outcome or 2 - Amendment Plan Effective Start Date = date the parent agreed to the IEP plan or amendment |
Plan Effective Start Date = date the parent agreed to the IEP plan or amendment |
Questions:
CALPADS Office | calpads@cde.ca.gov | 916-324-6738
Service and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210
Last Reviewed: Friday, November 15, 2024
Trending in School Performance
Recently Posted in School Performance