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2023–24 Title IV Private School Participation

Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title IV, Part A Nonprofit Private School Participation data collection form.
Data Collection Purpose

The local educational agency (LEA) must offer to provide equitable services that address the needs of nonprofit private school students, teachers, and other educational personnel under the programs listed. This completed data entry form, along with the LEA’s records of contact and consultation, will serve to document that the nonprofit private schools were contacted and made decisions regarding whether to participate in Title IV, Part A Student Support.

Note: This data collection will not display if the LEA did not apply for Title IV funding and/or does not have an allocation, is a county office of education or direct funded charter, or did not complete the Nonprofit Private School Consultation form.

Program Information

The Title IX, Part E Uniform Provisions federal guidance in the US Department of Education Policy Overview web document, Providing Equitable Services to Eligible Private School Children, Teachers, and Families External link opens in new window or tab. (DOC) outlines mandated consultation between LEAs and eligible private schools. The LEA records should include dates of contact, persons contacted, and the results of such contacts with each nonprofit private school or Nonpublic, Nonsectarian School. These records should document both the participating nonprofit private schools and those choosing not to participate in Elementary and Secondary Education Act (ESEA) services.

It is expected that districts engaged in private school consultation verify nonprofit status and the accuracy of student enrollment data if it is being used for the purpose of providing equitable services.

California Department of Education (CDE) Program Staff Contact

Kevin Donnelly
Education Programs Consultant
Rural Education and Student Support Office

Displayed Data – School Grid

School name and School code: These items are displayed data that comes from the 2023–24 Nonprofit Private School Consultation form. Only schools where  “Yes” was selected for the “Signed Written Affirmation on File” option on the Nonprofit Private School Consultation form are included in the school grid.

Enrollment: The counts displayed are using source data reported under penalty of perjury by each private school on its annual Private School Affidavit. The information filed in the Private School Affidavit is not verified, and the CDE takes no position as to its accuracy.

Procedures – Participation
Step Action Program Instructions
1 Indicate Title IV, Part A Participation by selecting Yes or No.

Required field. Participation will not display if the school does not have a signed written affirmation on file.

Displayed Data – Added Schools

School added: A flag identifying whether a non-attendance area school was added in the Nonprofit Private School Consultation data collection form.

Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages
Field Name Error Message Resolution
Not Field Name Specific Title IV, Part A LEA Allocations has been certified with data from this form. After recertifying this form, Title IV, Part A LEA Allocations may need to be saved and certified again. If the equitable services for nonprofit private schools amount previously certified in Title IV, Part A LEA Allocations is affected by a change made in this form, then open Title IV, Part A LEA Allocations again, update as appropriate, re-save, then recertify when appropriate.
Not field name specific Nonprofit Private School Consultation has been recertified. Title IV, Part A Nonprofit Private School Participation must be saved and certified again. Open this form and re-save it.

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Last Reviewed: Wednesday, November 29, 2023
Recently Posted in Allocations & Apportionments