2025–26 Title III EL Allocations and Reservations
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2025–26 Title III English Learner (EL) Local Educational Agency (LEA) Allocations and Reservations data collection form.Data Collection Purpose
The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III English learner (EL) student program and to report required reservations.
Program Information
An LEA may use no more than two percent of EL student subgrant for direct administrative costs (Title III, Section 3115[b]). An LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.
For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.CDE Program Staff Contact
Primary Contact
Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620
Secondary Contact
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831
Displayed Data - Allocation
2025–26 Title III EL student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page. Source data displayed in this data collection form may or may not match data posted online by fiscal staff at any given moment.
Procedures - Transferred Funds and Repayment of Funds
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the Transferred-in Amount. | Required field. The amount transferred-in from Title II, Part A and/or Title IV, Part A to Title III EL, for the same fiscal year, must be equal to or greater than zero. |
| 2 | If applicable, enter the Repayment of Funds amount. | Optional field. The amount must equal the determination made from the foregoing processes. |
Displayed Data – Total Allocation
2025–26 Total allocation: The sum of the Title III EL student program allocation amount plus the transferred-in amount plus the repayment of funds amount.
Procedures - Reservations
| Step | Action | Program Instructions |
|---|---|---|
| 3 | Enter a Professional Development Activities amount. | Required field. Enter an amount equal to or greater than zero. (Every Student Succeeds Act [ESSA] Section 3115[c][2]) |
| 4 | Enter a Program and Other Authorized Activities amount. | Required field. Enter an amount equal to or greater than zero. (ESSA sections 3115[d] and 3116[b][1]) |
| 5 | Enter an English Proficiency and Academic Achievement amount. | Required field. Enter an amount equal to or greater than zero. (ESSA Section 3116[b][2][A-B]) |
| 6 | Enter a Parent, Family and Community Engagement amount. | Required field. Enter an amount equal to or greater than zero. (ESSA Section 3115[b][3]) |
| 7 | Enter a Direct Administrative Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered cannot exceed 2% of the student program allocation amount plus transferred-in amount. |
| 8 | Enter an Indirect Costs amount. | Required field. Enter an amount equal to or greater than zero. LEA can apply its approved indirect rate to the portion of the subgrant that is not reserved for direct administrative costs. |
Displayed Data - Total Reservations
Total allocation reservations: The sum of all reservation amounts, which must equal the total allocation.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Direct Administrative Costs Amount | The direct administrative costs amount cannot exceed 2% of the English learner student program allocation amount plus transferred-in amount. | Ensure that the direct administrative costs amount is appropriate. |
| Total Allocation Reservations | The total allocation reservations amount must equal the total allocation amount. | Adjust reservation amounts, as needed, so that the two totals are equal. |
| Transferred-in Amount | Transferred-in amount is required. | Enter an amount equal to or greater than zero. |