2025–26 Title III Immigrant LEA Allocations
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2025–26 Title III Immigrant Local Educational Agency (LEA) Allocations and Reservations data collection form.Data Collection Purpose
The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III immigrant student program, and to report required reservations.
Program Information
Recommended direct administration expenses for a fiscal year may not exceed two percent of such funds for the cost of administering the subgrant. LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.
For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definition, Instructions, and Procedures web page.CDE Program Staff Contact
Primary Contact
Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620
Secondary Contact
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831
Displayed Data - Allocation
2025–26 Title III immigrant student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page. Source data displayed in this data collection form may or may not match data posted online by fiscal staff at any given moment.
Procedures - Transferred Funds and Repayment of Funds
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the Transferred-in Amount. | Required field. The amount transferred-in from Title II, Part A and/or Title IV, Part A to Title III Immigrant, for the same fiscal year, must be equal to or greater than zero. |
| 2 | If applicable, enter the Repayment of Funds amount. | Optional field. The amount must equal the determination made from the foregoing processes. |
Displayed Data - Total Allocation
2025–26 Total allocation: The sum of the Title III immigrant student program allocation amount plus the transferred-in amount plus the repayment of funds amount.
Procedures - Reservations
| Step | Action | Program Instructions |
|---|---|---|
3 |
Enter an Authorized Activities amount. | Required field. Enter an amount equal to or greater than zero. |
4 |
Enter a Direct Administrative Costs amount. | Required field. Enter an amount equal to or greater than zero. The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount. |
5 |
Enter an Indirect Costs amount. | Required field. Enter an amount equal to or greater than zero. LEA can apply its restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs. |
Displayed Data - Total Reservations
Total allocation reservations: The sum of all reservation amounts, which must equal the total allocation.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Direct Administrative Costs Amount | The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount, this may be reviewed by CDE program staff to determine reasonableness. | Warning only. Ensure that the direct administrative costs amount is appropriate. |
| Total Allocation Reservations | The total allocation reservations amount must equal the total allocation amount. | Adjust reservation amounts, as needed, so that the two totals are equal. |
| Transferred-in Amount | Transferred-in amount is required. | Enter an amount equal to or greater than zero. |