Expenditure ReportsExpenditure report documents, tutorials, and frequently asked questions.
Presentations on how to use the After School Support and Information System (ASSIST):
- Budget Revision Presentation (Flash)
- Quarterly Expenditure Report Presentation (Flash)
- Semi-annual Attendance Report Presentation (Flash)
Frequently Asked Questions
Question: How do I submit a grant expenditure report?
Answer: After a budget is submitted into ASSIST and approved by California Department of Education (CDE), grant expenditures are reported in ASSIST. Once the grantee has submitted the quarterly expenditures, all required expenditure reports are automatically generated in ASSIST one day after the end of the quarterly reporting period. To view the grant’s required expenditure report(s), log onto ASSIST; click the appropriate grant identification link. All required reports will be displayed under the Reports Due tab. All reports listed under Reports Due must be submitted to ensure good standing and timely payments. Once a report is submitted to the CDE, they will be displayed under the Report History tab for your historical reference. For further assistance, please call your regional fiscal analyst. The list of the CDE fiscal analysts and the region(s) to which they are assigned is posted on the CDE Regional Technical Assistance Contacts web page.
Question: When are expenditure reports due?
Answer: Expenditure reports are required every October, January, April, and July. For more details, please see the CDE Reporting and Forms web page.
Question: What if changes need to be made after submitting an expenditure report?
Answer: Grantees should contact their assigned regional analyst for all ASSIST revisions. For help locating the assigned CDE staff, see the CDE Regional Technical Assistance Contacts web page.
Question: If there is a mistake on the attendance report, how can it be fixed?
Answer: Once a report is submitted electronically to the CDE, it can only be edited by Expanded Learning Division staff. To request an edit to an ASSIST report, please contact the assigned Regional Analyst.
Question: Where can grantees obtain additional information about expenditure reports?
Answer: Detailed instructions for submitting expenditure reports are provided in the ASSIST tutorials posted on the CDE Expenditure Reports web page.