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CNIPS User Acceptance Agreement


Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required
To: Child Nutrition Program Sponsors Number: NSD-CNP-08-2013
Attention: Authorized Representatives, Food Program Directors, Food Service Directors Date: May 2013
Subject: Child Nutrition and Information Payment System User Acceptance Agreement
Reference: California Civil Code, Section 1798 et seq., California Government Code, sections 11015.5 and 11019.9, and applicable California State Administrative Manual Information Security provisions (sections 5300–5399)

This Management Bulletin (MB) notifies districts and agencies that participate in the Child Nutrition Programs (CNP) of a new User Acceptance Agreement (UAA) that users of the Child Nutrition Information and Payment System (CNIPS) must read and sign by July 30, 2013.

Background

The California Department of Education (CDE) must enact and maintain a privacy policy pursuant to California Civil Code Section 1798 et seq., California Government Code sections 11015.5 and 11019.9, and applicable California State Administrative Manual Information Security provisions (sections 5300­–5399). The CDE established the UAA in order to regulate CNIPS use. By signing the UAA, CNIPS users agree to access the CNIPS in a responsible and professional manner—reflecting a commitment to honest, ethical, and non-discriminatory business practices. The CDE will monitor users of the CNIPS in order to protect the confidentiality, integrity, and availability of the system.

Action Required

Each authorized representative, food program director, and food service director must:

  • Read, sign, and retain the original UAA hard copy onsite by July 30, 2013. The UAA is available in the Download Forms section of the CNIPS  
  • Collect and retain all other signed copies of the UAA from all other designated users of the CNIPS
  • Ensure that only active users and employees of CNP agencies/districts have access to the CNIPS
  • Provide copies of the agency/district’s UAA upon request  

Non-compliance may create serious deficiencies for agencies, districts, and their responsible principals in operating the CNPs.

Contact Information

If you have any questions regarding this MB, please contact the appropriate Nutrition Services Division staff member for your agency.

School Nutrition Programs (SNP): A contact list of SNP staff is available in the Download Forms section of the CNIPS, form Caseload SNP.

Child and Adult Care Food Program (CACFP): A contact list of CACFP staff is available in the Download Forms section of the CNIPS, form #CACFP 01. You can also contact Nancy Charpentier, CACFP Unit Office Technician, by phone at 916-322-2771 or by e-mail at ncharpentier@cde.ca.gov, to be directed to your CACFP Analyst.

Summer Food Service Program (SFSP): A contact list of SFSP staff is available in the Download Forms section of the CNIPS, form #SFSP 01. You can also contact the SFSP Unit Office Technician by phone at 916-324-6153 to be directed to your SFSP Analyst.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Thursday, February 7, 2019
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