Overview
“No Services” information is used to determine if no subsidized child care services are provided through an agency’s contract with the Early Education Division (EED) (e.g. General Child Care and Development [CCTR], California State Preschool Program [CSPP], CalWORKs Stage 2 [C2AP], etc.) during a given report period. If an agency places a check mark in the box under the No Service Periods section of the Sub-Agency/No Services screen, it is indicated that no CDD-801A will be submitted for the specified contract type(s) in the selected report period of the indicated fiscal year.
Important Reminders
- By checking “No Services” boxes, agencies are indicating that no subsidized child care services are provided at all by the entire agency for that contract type and report period. Many agencies have more than one site providing subsidized child care services for the same contract type. For instance, if an agency has two sites operating a CCTR contract and only one of those sites is not operating during a particular report period, the agency should not report “No Services” as it prevents the operating site from submitting the CDD-801A.
- If “No Services” is reported, agencies attempting to submit the CDD-801A for sites providing services receive the following message: "Program Code 1 (or Program Code 2 or Program Code 3) is marked as No Service for this reporting period."
- No service periods can only be viewed and updated by an agency Super User. If “No Services” for a contract type is reported by mistake, contact the agency's Super User and have them correct the information by un-checking the pertinent “No Services” box(es) for the report period.
Step-by-Step Instructions: Report “No Services”
To report "No Services" for a specific report period and contract type, follow the below steps:
- From the Child Development Management Information System (CDMIS) Main Menu select the function "Sub-agency/No Services"
- Scroll to the No Service Periods section of the Sub-agency/No Services screen
- Select the fiscal year to be updated
- Place a check mark in the appropriate box(es) to indicate that no services are or will be provided for the report period(s) and contract type(s) specified
- Click the "Save No Service Periods" button; if the "Save No Service Periods" button is not clicked before leaving the screen, the changes made are not saved
Agencies attempting to report “No Services” for contracts for report periods in which children were reported as being served through those contracts receive the message "The No Services Periods for the program and report month you checked cannot be saved because services have already been reported for that program in the report month selected." This message is followed by the report period and contract type causing the problem. Agencies must verify if the CDD-801As for those contract types have been submitted in error; if yes, agencies must delete all records that should not have been reported.
For agencies operating a contract at multiple sites, if one site is closed and the other sites are open and operating, “No Services” should not be reported.
Exit the Sub-Agency/No Services Information Screen
- Click the "Main Menu" link that appears just above the page name, or
- Click the "Log Out" link that appears just above the page name
Return to CDMIS User Manual: Chapter 5