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CAPSDAC Updates

This page contains updates related to the California Preschool Data Collection (CAPSDAC) system including system updates, correspondence, and newsletters.

CAPSDAC Updates

The CAPSDAC Updates listed below include abbreviated descriptions of the contents of each memo, with the most recent listed on top.

2024–2025 Fiscal Year

  • CAPSDAC Update #1 (Dated 3-Sep-2024)
    Topics Include: Updated Language Field Options, Aide Language Fields Now Optional for Classroom Records, Expanded Error Message List for Large CSV Files, Updates to Permit/Credential Field Options, and Encouraging Use of SSID from CALPADS
Questions:   CAPSDAC Support | CAPSDAC@cde.ca.gov
Last Reviewed: Tuesday, September 3, 2024
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    Technical support, guidance, frequently asked questions (FAQs), and resources for the identification, reporting, and support of dual language learners in the California State Preschool Program (CSPP).
  • Pilot Legislative Report (added 12-Sep-2024)
    Executive Summary of the legislative report mandated by Assembly Bill 1294 (Statutes of 2021).
  • Certifying Data Submissions (added 09-Sep-2024)
    This chapter shows the process of reviewing, certifying, and amending monthly data submissions, including deadlines, certification procedures, and consequences for late or incomplete submissions.
  • Uploading Child Records (added 09-Sep-2024)
    This chapter provides definitions, step-by-step instructions, and templates for managing child records, including manual data entry, electronic file uploads, and editing records.
  • Uploading Staff Records (added 09-Sep-2024)
    This chapter provides definitions, step-by-step instructions, and templates for managing staff records, including manual data entry, electronic file uploads, and editing records.

  • Uploading Classroom Records (added 09-Sep-2024)
    This chapter provides definitions, step-by-step instructions, and templates for managing classroom records, including manual data entry, electronic file uploads, and editing records.
  • Account Management Instructions (added 09-Sep-2024)
    Guidelines on adding, editing, and deactivating user accounts, ensuring secure and accurate management of personnel authorized to submit and certify data.
  • Overview (added 09-Sep-2024)
    This page shows an overview of the California Preschool Data Collection System (CAPSDAC) manual.
  • CAPSDAC Update #1 (added 03-Sep-2024)
    Guidance for CAPSDAC Updates Post-July 2024 Release
  • CAPSDAC Updates (added 03-Sep-2024)
    This page contains updates related to the California Preschool Data Collection (CAPSDAC) system including system updates, correspondence, and newsletters.