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CAPSDAC Updates

This page contains updates related to the California Preschool Data Collection (CAPSDAC) system including system updates, correspondence, and newsletters.

CAPSDAC Updates

The California Preschool Data Collection (CAPSDAC) Updates listed below include abbreviated descriptions of the contents of each memo, with the most recent listed on top.

2024–2025 Fiscal Year

  • CAPSDAC Update #6 (Dated 08-Apr-2025)
    Topics Include: New Pre–Kindergarten (Pre-K) Statutory Age Eligibility Calculator Release, Self-Service Password Reset (SSPR) Feature Rollout & Setup Instructions
  • CAPSDAC Update #5 (Dated 13-Mar-2025)
    Topics Include: Transition to ServiceNow for CAPSDAC Support Requests, Retirement of CAPSDAC Email Inbox, Key Transition Dates & User Impact
  • CAPSDAC Update #4 (Rescinded on 30-Jan-2025)
    Topics Include: Multi-Factor Authentication (MFA) and Self-Service Password Reset (SSPR) Announcement, Instruction Guide, & Training Videos
  • CAPSDAC Update #3 (Dated 16-Oct-2024)
    Topics Include: Child Record File Management: New Download Option, Home & Mailing Address Zip Code Update
  • CAPSDAC Update #2 (Dated 27-Sep-2024)
    Topics Include: Updates to Permit/Credential Field Options, What to Do If Dual Language Learner (DLL) Interviews Are Pending, Reporting Enrollment for Children Enrolled in Multiple Sites and Classrooms
  • CAPSDAC Update #1 (Dated 3-Sep-2024)
    Topics Include: Updated Language Field Options, Aide Language Fields Now Optional for Classroom Records, Expanded Error Message List for Large CSV Files, Updates to Permit/Credential Field Options, Encouraging Use of SSID from CALPADS
Questions:   CAPSDAC Support | CAPSDAC@cde.ca.gov
Last Reviewed: Friday, April 18, 2025
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  • Management Bulletin 25–08 (added 22-Aug-2025)
    Fiscal Year 2026-27 Continued Funding Application information, forms, and instructions for California State Preschool Program contractors.
  • Continued Funding Application FAQs (added 13-Aug-2025)
    Answers to Frequently Asked Questions (FAQs) relating to the Continued Funding Application (CFA).
  • Data Reporting - Child Gender (added 07-Aug-2025)
    The Child Gender information field indicates whether the child receiving subsidized child care services through an agency’s contract with the Early Education Division (EED) is female, male, and non-binary.
  • Head-of-Household Zip Code (added 06-Aug-2025)
    The HoH Zip Code information field indicates the zip code of the residence of the HoH for the family receiving subsidized childcare services through an agency’s contract with the EED.
  • Is this Provider License-Exempt? (added 06-Aug-2025)
    The ‘Is this Provider License-Exempt?’ field indicates whether the provider is license-exempt or if they hold an active license number.

  • Is Child Receiving Extended Learning and Care? (added 05-Aug-2025)
    The “Is Child Receiving Extended Learning and Care?” field applies to children in Transitional Kindergarten (TK) or Kindergarten (K) who also attend part-day California State Preschool Program (CSPP) during non-instructional hours.
  • Child’s Eligibility (added 05-Aug-2025)
    801A data field “Child’s Eligibility” indicates the criteria in which a child is eligible for California State Preschool Program (CSPP) services, as specified in California Education Code (EC) Section 8208(d)(4).
  • Is Child Enrolled in a CDSS Program? (added 05-Aug-2025)
    The “Is Child Enrolled in a California Department of Social Services (CDSS) Program?” field shows if a child is also in a CDSS program while enrolled in California State Preschool Program (CSPP) with the California Department of Education (CDE).
  • Is Child Enrolled in a Head Start Program? (added 05-Aug-2025)
    The ‘Is Child Enrolled in a Head Start Program?’ field indicates whether the child is also enrolled in a Head Start program, in addition to being enrolled in California State Preschool Program (CSPP) with the California Department of Education (CDE).
  • Provider Address 1 (added 05-Aug-2025)
    New 801A data field “Provider Address 1” indicates the address where the provider offers California State Preschool Program (CSPP) services.