Child Care Reporting-Child Date of Birth

Where to Find It

On the EED-9600, look in the box “Birth Date” in Section IV: Data on Children.

Rules and Guidelines

• This information field is required.
• Provide the month, day, and year the child was born
• The Child Date of Birth must be on or before the report period.

Error Messages and Solutions

• The Child Date of Birth is required. [801A Electronic File Transfer], [801A Input/Edit]
  Problem: The Child’s Date of Birth is not provided.
  Solution: Enter the Child Date of Birth.
  
  
• The Child Date of Birth must be on or before the report month. [801A Electronic File Transfer], [801A Input/Edit]
  Problem: The Child Date of Birth is after the report period, indicating that the child was born after the month in which he or she received subsidized child care services.
  Solution: Confirm the Child Date of Birth is entered correctly.
  
  
• Invalid Child Date of Birth. [801A Electronic File Transfer only]
  Problem: An invalid or incomplete date is entered.
  Solution: Enter a date that meets the file format specifications. For example, January 1, 2022 should appear as 01/01/2022 in the electronic file.
  
  
• The Child Date of Birth indicates the child is too young or too old for the California State Preschool Program (CSPP) services. [801A Electronic File Transfer], [801A Input/Edit],
  Problem: The Child Date of Birth and Program Code(s) entered for the child indicate the child is not eligible for CSPP.
  Solution: Verify the Child Date of Birth is entered correctly. If the Child Date of Birth is entered correctly and the child is being served because the family file contains an active Individualized Education Program (IEP) indicating the subsidized child care services are authorized, enter a “Y” in the “Child has IEP” information field to report an over-aged child.|
  
  
• The Child Month of Birth is required. [801A Input/Edit]
  Problem: No Child Month of Birth was selected from the dropdown list.
  Solution: Select the Child Month of Birth from the dropdown list (January through December).
  
  
• The Child Day of Birth is required. [801A Input/Edit]
  Problem: No Child Day of Birth was selected from the dropdown list.
  Solution: Select the Child Day of Birth from the dropdown list.
  
  
• The Child Year of Birth is required. [801A Input/Edit]
  Problem: No Child Year of Birth was selected from the dropdown list.
  Solution: Select the Child Year of Birth from the dropdown list.

Frequently Asked Questions

• I do not have the Child Date of Birth. What should I do?
  
  The child’s date of birth must be entered. If no date of birth is provided on the EED-9600, check other records for the child, such as the immunization record

Return to Appendix A: Data Definitions