Charter School Annual Information UpdateInformation and instructions for completing the Charter School Annual Information Update.
The Charter School Annual Information Update (Information Update) provides an opportunity for charter schools to verify and update information that is currently on file with the California Department of Education (CDE) for the upcoming school year.
Important: The Information Update is the only opportunity for charter schools to change their funding type for the upcoming year. Funding type selection impacts many programs and may not be changed during the school year. If the Information Update is not completed by the deadline, data reported in the previous year (including funding type) will be carried over and remain the same for 2021–22.
Login to the Information Update.
The Information Update is available to all active charter schools beginning Monday, May 3, 2021, through Monday, May 31, 2021. To access the Information Update, charter schools are required to have a personal identification number (PIN) consisting of seven digits (including leading zeros). When logging into the Information Update, users must include the leading zeros of their PIN.
New charter schools that have not yet started serving students do not need to complete nor have access to the Information Update. Charter schools not serving students in 2021–22 do not need to complete the Information Update and should notify the Charter Schools Division at firstname.lastname@example.org of their closure.
For all data fields, review the information previously reported by the charter school in last year's Information Update. Verify that all information displayed is still accurate. Make updates as they pertain to the charter school for the 2021–22 school year.
The Information Update includes the following sections. An asterisk (*) indicates that the section was added to and/or updated in the Information Update this year; data fields within these sections may not be pre-populated with charter schools’ information.
- Instructional Type*
- Funding Type
- Reporting Type
- Special Education
- Organizational Type*
- DUNS Number*
- Retirement System
- Facility Type
*The Instructional Type section was updated this year to include information of nonclassroom-based sites, including resources centers, meeting spaces, or other satellite facilities.
Indicate the charter school’s instructional type:
- Classroom-based: California Education Code (EC) Section 47612.5(e) , states that classroom-based instruction occurs when at least 80 percent of the instructional time offered by the charter school is at the school site and the attendance of all pupils is claimed at the school site for at least 80 percent of the minimum required instructional time. If the charter school meets these requirements, “classroom-based” should be selected.
- Nonclassroom-based: If the charter school does not meet the requirements of classroom-based instruction, “nonclassroom-based instruction” should be selected.
- Combination: If the charter school offers approximately 80 percent classroom-based instruction and approximately 20 percent nonclassroom-based instruction, “combination” should be selected.
If nonclassroom-based instruction is offered, indicate if the charter school operates additional sites including resource centers, meeting spaces, or other satellite facilities. Provide the following information of up to three additional site(s):
- Site name
- Physical address of the site
- District in which the site is located
- County in which the site is located
- Number of students served at the site
A charter school may be either directly or locally funded. The decision on whether to be funded directly or locally generally impacts the method of allocating funds as well as the receipt of those funds. The selection also affects how a charter school applies for funding, including but not limited to, other state funds, federal funds, grants, and consolidated applications. In addition to how a charter school applies for and receives its funding, funding type selection also affects the manner in which a charter school participates in the California Assessment of Student Performance and Progress (CAASPP) system.
Important: Due to the impact that funding type selection has on many programs, the funding type selected may not be changed during the fiscal year. This designation may be reconsidered on an annual basis and updated via the Information Update. Given its various implications, the CDE encourages a charter school wanting to change its funding type to first discuss the change with its authorizing local educational agency (LEA).
Indicate the charter school’s funding type:
- Direct Funded: Local Control Funding Formula (LCFF) apportionment funds for a directly funded charter school flow directly to the county treasurer and then to the charter school. A direct funded charter school is fully responsible for all CAASPP administration. The charter school’s CAASPP scores are reported as its own LEA (i.e., independently).
- Locally Funded: LCFF apportionment funds are calculated separately for a locally funded charter school. Funds flow through its authorizing LEA. A locally funded charter school administers all CAASPP assessments with its authorizing LEA. The charter school’s CAASPP scores are reported with its authorizing LEA (i.e., through its authorizer).
A charter school may elect to report data to the California Longitudinal Pupil Achievement Data System (CALPADS) and California Basic Educational Data System (CBEDS) one of two ways: independently or through its authorizing LEA. The same reporting method must be used for both CALPADS and CBEDS data.
Important: Once the Information Update closes, changes to a charter school’s reporting type will be reviewed on a case-by-case basis; no changes will be processed after Census Day – the first Wednesday in October. Requests for reporting type changes will be reflected in CALPADS only after the End-of-Year (EOY) data submission period, including the amendment window, has been completed. Because the EOY data submission period overlaps with the next reporting year, a charter school must retain their current reporting status until the EOY submission data are certified. Data submission period dates can be found in the CALPADS Snapshot Collection Windows and Certification Deadlines table at CALPADS Calendar.
Indicate the charter school’s reporting type:
- Independent: A charter school that selects “independent” reports its CALPADS and CBEDS data directly to the CDE (independent of its authorizing LEA).
- Through Authorizer: A charter school that selects “through authorizer” has its authorizing LEA report its CALPADS and CBEDS data to the CDE.
Input the following information of the charter school’s special education administrator:
- Email address
- Telephone number
Indicate with which Special Education Local Plan Area the charter school is associated.
*The Organizational Type section was updated this year to include additional entities by which a charter school may be operated.
Indicate if the charter school is operated by or affiliated with any of the following entities:
Note: A local school district or county office of education is not considered a Charter Management Organization (CMO), Education Management Organization (EMO), or other management organization for the purposes of this section.
- Charter Management Organization: A non-profit organization that operates or manages a network of charter schools (either through a contract or as the charter holder) linked by centralized support, operations, and oversight.
- Education Management Organization: A for-profit entity that operates or manages a network of charter schools (either through a contract or as the charter holder) linked by centralized support, operations, and oversight.
- Single Management (for-profit): A for-profit entity that is not a CMO or EMO and that provides management services to one charter school.
- Single Management (non-profit): A non-profit organization that is not a CMO or EMO and that provides management services to one charter school.
If the charter school is part of a CMO, EMO, or other management organization, input the following as it pertains to the organization. Input the exact name, address, and Employer Identification Number (EIN) of the organization as filed with the IRS. A full list of California organizations is available at IRS Exempt Organization Business Master File Extract . If the organization with which the charter school is affiliated is not listed, select “None.”
- Physical address
- Mailing address
*The DUNS Number section was added this year.
In accordance with the Federal Funding Accountability and Transparency Act, sub-grantees are required to report information, including Data Universal Numbering System (DUNS) number, to the CDE to receive funding. Pursuant to Code of Federal Regulations, Title 2 Part 25.205, failure to register and submit this information may result in delayed grant distributions or cancellation of a grant award. For additional information on this requirement and how to register for a DUNS number, refer to the DUNS Number Guide Government Vendors (PDF) .
Indicate if the charter school has a DUNS number. If yes, enter the nine-digit DUNS number without any characters or spaces. Include all leading zeros. Ensure that the charter school’s DUNS number is active/registered with the System of Award Management .
Indicate all retirement offerings for any charter school employee. It is not necessary to separate classified and certificated staff, even though the retirement options may differ for those employee designations.
Indicate if the charter school will be occupying district facilities, as outlined in EC Section 47614 .
If yes, report the per-square-foot charge to be paid to the school district. Refer to Charter School Use of School District Facilities for more information.
If the school district does not charge a per-square-foot fee, describe the facility cost agreement (i.e., 3 percent oversight, 2 percent of revenue, or no fees charged).
The information reported via the Information Update must be completed and certified by an authorized representative of the charter school.
Indicate the following of the authorized representative of the charter school:
- Email address
- Telephone number
Once the Information Update is submitted, a summary of the submitted data may be printed.
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