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Cyclical Monitoring for Small LEAs

This is the home page for local educational agencies (LEAs) that have been selected for Special Education Cyclical Monitoring.

If you have been selected for Special Education Cyclical Monitoring for Small LEAs via a Notification Letter, you are required to submit data about your LEA’s policies, practices, and procedures related to special education and report the results to the California Department of Education (CDE).

For monitoring purposes, small LEAs are defined as school districts and charter schools serving 100 or fewer students with disabilities on census day. Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, these LEAs will be monitored on a cyclical basis every six years:

  • Cycle A 2022 selection and monitoring
  • Cycle B 2024 selection and monitoring
  • Cycle C 2026 selection and monitoring

Selected LEAs must complete three monitoring activities independently with support from the CDE.

  1. Policies and Procedures Review
  2. Educational Benefit Review
  3. Student Record Review

Your Support Team

The CDE’s Focused Monitoring and Technical Assistance for Small LEAs (FMTA-S) Consultants are available for support. Listed below is a link and contact information to your support team.

CDE Staff

Small LEA Monitoring Unit Contact Information
FMTA-S Manager: Carmen Barnhart
Direct Telephone Number: 916-445-7308
Unit Telephone Number: 916-445-0081
Email: CBarnhart@cde.ca.gov

FMTA-S Consultants by Region

California County Superintendents Educational Services Association Region Counties Consultant(s) Email Telephone Number
1 Del Norte, Humboldt, Lake, Mendocino, Sonoma Patricia Astin PAstin@cde.ca.gov 916-327-3509
2 Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity Carissa LaGasca CLagasca@cde.ca.gov 916-327-3656
3 Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, Yuba Carissa LaGasca CLagasca@cde.ca.gov 916-327-3656
4 Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Solano Carissa LaGasca CLagasca@cde.ca.gov 916-327-3656
5 Monterey, San Benito, Santa Clara, Santa Cruz Melissa Goude MGoude@cde.ca.gov 916-319-0668
6 Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne Melissa Goude MGoude@cde.ca.gov 916-319-0668
7 Fresno, Kings, Madera, Mariposa, Merced, Tulare Melissa Goude MGoude@cde.ca.gov 916-319-0668
8 Kern, San Luis Obispo, Santa Barbara, Ventura Patricia Astin PAstin@cde.ca.gov 916-327-3509
9 Imperial, Orange, San Diego Ellen Hayes EHayes@cde.ca.gov 916-323-4124
10 Inyo, Mono, Riverside, San Bernardino Ellen Hayes EHayes@cde.ca.gov 916-323-4124
11 Los Angeles (A-F) Patricia Astin PAstin@cde.ca.gov 916-327-3509
11 Los Angeles (G-Z) Ellen Hayes EHayes@cde.ca.gov 916-323-4124

All FMTA Consultant Assignments by Region

What am I required to do?

Task Required Support
Opportunities
Timeframe/Due Date
Attend or view the Cycle B 2024 Overview Webinar for Cyclical Monitoring Webinar Fall 2024
View the training for the Policy and Procedures Review (PPR) Training Video;
Office Hours
Fall 2024
View the training for the Educational Benefit Review (EBR)
Training Videos;
Office Hours
Fall 2024
Final Submission of PPR As needed from CDE As directed by CDE
Final Submission of EBR As needed from CDE As directed by CDE
View the training video for the Student Record Review (SRR) Training Video;
Office Hours
As directed by CDE
Final Submission of SRR As needed from CDE As directed by CDE
Fix all Corrective Actions As needed from CDE As directed by CDE
Complete all Prong Follow Up Reviews Training Video; CDE Email As directed by CDE

What Do I Need to Do First?

Notification of the opening of Cyclical Monitoring and instructions will be sent to selected LEAs in fall of the Cycle’s monitoring year.

Training Videos and Webinars

Overview webinar for Cyclical Monitoring: coming Fall 2024

Questions:   Special Education Division | SmallMonitoring@cde.ca.gov
Last Reviewed: Friday, March 15, 2024
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