Cyclical Monitoring for Small LEAsThis is the home page for local educational agencies (LEAs) that have been selected for Special Education Cyclical Monitoring.
If you have been selected for Special Education Cyclical Monitoring for Small LEAs in Cycle A 2022 via a Notification Letter, you are required to submit data about your LEA’s policies, practices, and procedures related to special education and report the results to the California Department of Education (CDE).
For monitoring purposes, small LEAs are defined as school districts and charter schools serving 100 or fewer students with disabilities on census day. Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, these LEAs will be monitored on a cyclical basis every three years:
- Year 1: Cycle A 2022 selection and monitoring
- Year 2: Cycle B 2023 selection and monitoring
- Year 3: Cycle C 2024 selection and monitoring
Selected LEAs must complete three monitoring activities independently with support from the CDE.
- Policies and Procedures Review
- Educational Benefit Review
- Student Record Review
Your Support Team
The CDE’s Focused Monitoring and Technical Assistance for Small LEAs (FMTA-S) Consultants are available for support. Listed below is a link and contact information to your support team.
|Small LEA Monitoring Unit||Contact Information|
|FMTA-S||Manager: Carmen Barnhart
Direct Telephone Number: 916-445-7308
Unit Telephone Number: 916-445-0081
FMTA-S Consultants by Region
|CCESESA Region||Counties||Consultant(s)||Telephone Number|
|1||Del Norte, Humboldt, Lake, Mendocino, Sonoma||Patricia Astin||PAstin@cde.ca.gov||916-327-3509|
|2||Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity||Carissa Lagasca||CLagasca@cde.ca.gov||916-327-3656|
|3||Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, Yuba||Carissa Lagasca||CLagasca@cde.ca.gov||916-327-3656|
|4||Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Solano||Carissa Lagasca||CLagasca@cde.ca.gov||916-327-3656|
|5||Monterey, San Benito, Santa Clara, Santa Cruz||Christina Toney||CToney@cde.ca.gov||916-319-0523|
|6||Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne||Christina Toney||CToney@cde.ca.gov||916-319-0523|
|7||Fresno, Kings, Madera, Mariposa, Merced, Tulare||Christina Toney||CToney@cde.ca.gov||916-319-0523|
|8||Kern, San Luis Obispo, Santa Barbara, Ventura||Patricia Astin||PAstin@cde.ca.gov||916-327-3509|
|9||Imperial, Orange, San Diego||Emily Ingram||EIngram@cde.ca.gov||916-319-0668|
|10||Inyo, Mono, Riverside, San Bernardino||Emily Ingram||EIngram@cde.ca.gov||916-319-0668|
|11||Los Angeles (A-F)||Patricia Astin||PAstin@cde.ca.gov||916-327-3509|
|11||Los Angeles (G-Z)||Emily Ingram||EIngram@cde.ca.gov||916-319-0668|
What am I required to do?
|Attend or view the Overview Webinar for Cyclical Monitoring||Webinar||September 2022|
|View the training for the Policy and Procedures Review (PPR)||Training Video;
|View the training for the Educational Benefit Review (EBR)
|Final Submission of PPR||As needed from CDE||December 5, 2022|
|Final Submission of EBR||As needed from CDE||January 30, 2023|
|Acquire Login Credentials to Stepwell for your LEA||CDE Email||TBD|
|View posted video for using the Stepwell Platform||Training Video;
|Attend or view the training for the Student Record Review (SRR)||Training Webinar;
|Final Submission of SRR||As needed from CDE||TBD|
What Do I Need to Do First?
Register for one of the Overview webinars. Refer to your Notification Letter for instructions. Webinars will also be archived and posted for future reference.
Training Videos and Webinars
2022–23 Cyclical Monitoring for Small LEAs Overview (Video; 41:54)
Overview webinar for Cyclical Monitoring
If there are any questions regarding registration, send an email to SmallMonitoring@cde.ca.gov.