Cyclical Monitoring for Small LEAs

This is the home page for local educational agencies (LEAs) that have been selected for Special Education Cyclical Monitoring.

If you have been selected for Special Education Cyclical Monitoring for Small LEAs in Cycle A 2022 via a Notification Letter, you are required to submit data about your LEA’s policies, practices, and procedures related to special education and report the results to the California Department of Education (CDE).

For monitoring purposes, small LEAs are defined as school districts and charter schools serving 100 or fewer students with disabilities on census day. Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, these LEAs will be monitored on a cyclical basis every three years:

Year 1: Cycle A 2022 selection and monitoring
Year 2: Cycle B 2023 selection and monitoring
Year 3: Cycle C 2024 selection and monitoring

Selected LEAs must complete three monitoring activities independently with support from the CDE.

Policies and Procedures Review
Educational Benefit Review
Student Record Review

Your Support Team

The CDE’s Focused Monitoring and Technical Assistance for Small LEAs (FMTA-S) Consultants are available for support. Listed below is a link and contact information to your support team.

CDE Staff

Small LEA Monitoring Unit	Contact Information
FMTA-S	Manager: Carmen Barnhart Direct Telephone Number: 916-445-7308 Unit Telephone Number: 916-445-0081 Email: CBarnhart@cde.ca.gov

FMTA-S Consultants by Region

CCESESA Region	Counties	Consultant(s)	Email	Telephone Number
1	Del Norte, Humboldt, Lake, Mendocino, Sonoma	Patricia Astin	PAstin@cde.ca.gov	916-327-3509
2	Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity	Carissa Lagasca	CLagasca@cde.ca.gov	916-327-3656
3	Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, Yuba	Carissa Lagasca	CLagasca@cde.ca.gov	916-327-3656
4	Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Solano	Carissa Lagasca	CLagasca@cde.ca.gov	916-327-3656
5	Monterey, San Benito, Santa Clara, Santa Cruz	Christina Toney	CToney@cde.ca.gov	916-319-0523
6	Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne	Christina Toney	CToney@cde.ca.gov	916-319-0523
7	Fresno, Kings, Madera, Mariposa, Merced, Tulare	Christina Toney	CToney@cde.ca.gov	916-319-0523
8	Kern, San Luis Obispo, Santa Barbara, Ventura	Patricia Astin	PAstin@cde.ca.gov	916-327-3509
9	Imperial, Orange, San Diego	Emily Ingram	EIngram@cde.ca.gov	916-319-0668
10	Inyo, Mono, Riverside, San Bernardino	Emily Ingram	EIngram@cde.ca.gov	916-319-0668
11	Los Angeles (A-F)	Patricia Astin	PAstin@cde.ca.gov	916-327-3509
11	Los Angeles (G-Z)	Emily Ingram	EIngram@cde.ca.gov	916-319-0668

All FMTA Consultant Assignments by Region

What am I required to do?

Task	Required Support Opportunities	Timeframe/Due Date
Attend or view the Overview Webinar for Cyclical Monitoring	Webinar	September 2022
View the training for the Policy and Procedures Review (PPR)	Training Video; Office Hours	October 2022
View the training for the Educational Benefit Review (EBR)	Training Videos; Office Hours	October 2022
Final Submission of PPR	As needed from CDE	December 5, 2022
Final Submission of EBR	As needed from CDE	January 30, 2023
Acquire Login Credentials to Stepwell for your LEA	CDE Email	May 1, 2023
View the training video for using the Stepwell Platform	Training Video; Office Hours	May 2023
View the training video for the Student Record Review (SRR)	Training Video; Office Hours	May 2023
Final Submission of SRR	As needed from CDE	June 9, 2023

What Do I Need to Do First?

Register for one of the Overview webinars. Refer to your Notification Letter for instructions. Webinars will also be archived and posted for future reference.