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Title I, Part A Closeout

Report fiscal year expenditures to calculate Title I, Part A unspent funds.

The General Education Provisions Act Section 421(b)(1) and the Elementary and Secondary Education Act as reauthorized by the Every Student Succeeds Act (ESSA) Section 1127(a), state any Title I funds received, which are not obligated and expended by the local educational agency (LEA) within the current fiscal year (FY), shall remain available for obligation and expenditure for one additional FY. All remaining funds not expended or obligated by September 30 of the succeeding FY shall be returned to the California Department of Education (CDE).

The federal requirements found in the Office of Management and Budget (OMB) guidance cited at Title 2, Code of Federal Regulations (CFR), Part 200.16, Closeout is the process by which the CDE determines that all applicable administrative actions and all required work of the Federal award have been completed for the allocation year.

Closeout Report and Invoicing

The local educational agencies (LEAs) that reported carryover during FY 2018–19 must report expenditures related to that carryover to confirm that all FY 2018–19 Title I, Part A funds (including funds for nonprofit private school equitable services proportional share, parent and family engagement, local neglected and/or delinquent institutions, and direct and indirect services to homeless students) were expended by September 30, 2020. The LEA will complete the Title I, Part A Closeout Report in the Consolidated Application and Reporting System (CARS) during the winter release (opening in January each year).

Note: On April 21, 2020, the U.S. Department of Education (ED) granted the State of California approval of their Federal Funding Flexibility Waiver Request, which included approval to allow LEAs to spend FY 2018–19 carryover funds through September 30, 2021. Although LEAs will continue to report remaining FY 2018–19 carryover funds as of September 30, 2020 in this data collection form, the CDE will not invoice LEAs with remaining FY 2018–19 carryover funds until after the close of the 2021–22 Winter Release, targeted to open in January of 2022.

Resources

Code of Federal Regulations (CFR) External link opens in new window or tab.
National Archives website guidance on CFR.

Every Student Succeeds Act (ESSA) External link opens in new window or tab.
ED guidance on ESSA.

Non-Regulatory Guidance – Local Educational Agency Identification and Selection of School Attendance Areas and Schools and Allocation of Title I Funds to Those Areas and Schools External link opens in new window or tab. (DOC)
ED guidance outlining how LEAs identify eligible Title I school attendance areas and schools and allocate funds to those attendance areas and schools.

Non-Regulatory Guidance – Title I Fiscal Issues: Maintenance of Effort Comparability Supplement, not Supplant Carryover Consolidating Funds in Schoolwide Programs Grantback Requirements External link opens in new window or tab. (PDF)
ED guidance updating section E of the Title I fiscal issues guidance released in May 2006 addressing consolidating funds in schoolwide programs.

Non-Regulatory Guidance: Fiscal Changes and Equitable Services Requirements Under the ESSA External link opens in new window or tab. (PDF)
ED changes made by the ESSA to the State formula-grant programs.

Questions:   Title I Policy, Program, and Support Office | TitleI@cde.ca.gov | 916-319-0917
Last Reviewed: Thursday, June 23, 2022
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