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Guidance: ConApp Records Retention

Guidance regarding the requirements for records retention of the Consolidated Application (ConApp) data collection forms.

Each recipient of federal funds under any applicable program through any grant, subgrant, cooperative agreement, loan, or other arrangement shall keep records which fully disclose the amount and disposition by the recipient of those funds, the total cost of the activity for which the funds are used, the share of that cost provided from other sources, and such other records as will facilitate an effective financial or programmatic audit. The recipient shall maintain such records for three years after the completion of the activity for which the funds are used. (Title 20, United States Code (USC), Chapter 31, Subchapter III, Part 4, Section 1232f[a])

The Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access, for the purpose of audit examination, to any records maintained by a recipient that may be related, or pertinent to, grants, subgrants, cooperative agreements, loans, or other arrangements to which reference is made in subsection (a) of this section, or which may relate to the compliance of the recipient with any requirement of an applicable program. (Title 20, USC, Chapter 31, Subchapter III, Section 1232f[b])

Additional information is available on the Office of the Law Revision Counsel USC External link opens in new window or tab. web page.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Tuesday, July 26, 2022
Recently Posted in Allocations & Apportionments