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General Guidelines and Timeline 2023-24

Grant Application Guidelines and Timeline for the 2023-24 Migrant Education Program.

2023–24 Grant Application Guidelines for the Migrant Education Program

The California Department of Education (CDE), Migrant Education Office, is pleased to announce the Migrant Education Program (MEP) grant application for fiscal year 2023–24.

The purpose of the application is to obtain a comprehensive description of proposed supplementary MEP services. The following general guidelines are provided to inform and guide the development and completion of the migrant grant application for 2023–24.

General Guidelines

  1. For the 2023–24 fiscal year, the funding period will be from July 1, 2023 through June 30, 2024. Summer Services for July and August 2023 will be budgeted in the 2023–24 application.

  2. Grant funds will not be awarded until an application is substantially approvable (Code of Federal Regulations § 76.708 External link opens in new window or tab.). Subgrantees that delay submission of grant applications will not receive reimbursement for salaries and activities that occur during the period in which an application is outstanding in the new fiscal year.

  3. The MEP administrative expenditures for 2023–24 may not exceed the approved administrative expenditure limit.

  4. The MEP grant application must include at least one Summer Leadership Institute program that takes place on the campus of an institution of higher education.

  5. Subgrantees are required to meet the program requirements of the State Service Delivery Plan (SSDP).

  6. Each subgrantee must have a summer program that meets the requirements established by California Education Code 54444.3. If you cannot meet this requirement, you must request an exemption by completing the summer waiver form for each operating agency with a district service agreement that does not meet the requirement. This form can be found on the Los Angeles County Office of Education Resource website External link opens in new window or tab..

  7. The MEP is primarily governed by fiscal policies in Title 2, Code of Federal Regulations (2 CFR 200 External link opens in new window or tab.), the Fiscal Handbook and the SSDP. All applicants must abide by the policies, laws and guidance. Regions are responsible for ensuring participating districts comply with the law, policies, and guidance.

  8. All MEP staff providing direct instruction to prekindergarten migratory students much be certified according to local certification requirements for prekindergarten teachers.

  9. Any subgrantee receiving additional funds for Family Biliteracy programs for preschool age children must include a description of that program in the School Readiness section of the application.

  10. Funds allocated for Family Biliteracy programs must be utilized for that purpose. Any funds authorized for this purpose and not utilized will be returned to the CDE at the end of the year.

  11. For program planning involving Transitional Kindergarten (TK) students, TK is considered early education and for the purposes of instruction, is guided by Preschool Learning Foundations.

  12. Program planning should provide the most inclusive instructional environment possible for migratory students with disabilities and provide support per LEA policies. Migrant Education Programs should check with their Special Education Local Plan Area (SELPA) for further guidance.

  13. Travel bans established pursuant to Gov. Code, § 11139.8, subd. (a)(5) apply.

2023–24 Migrant Education Program Request for Application Timeline

Below, please find important dates for the MEP grant application for fiscal year 2023–24.

The following applications are available:

  • Region Application
  • Direct Funded District (DFD) Application
  • District Service Agreement (DSA) - required for districts with more than 200 migratory students
  • Memorandum of Understanding (MOU) - districts with less than 200 migratory students

If you are a district and are unclear about which application to utilize, please contact your region.

Timeline Dates
CDE training to Regions and DFDs on how to write services to align with the SSDP and on the Online MEP Grant Application system enhancements.
February 23, 2023
CDE opens 2023–24 Online MEP Grant Application site
February 24, 2023
Regions create each DSA and MOU plan
February 24–28, 2023
Districts complete DSAs and MOUs
February 28–April 3, 2023
Regions review and approve subawards (DSA and MOUs)
April 3–April 30, 2023
DFD application due
April 5, 2023
CDE reviews and scores DFD applications April 5–May 15, 2023
Region application due
May 5, 2023
CDE reviews and scores regional applications
May 5–June 15, 2023
CDE takes action on applications. The MEP Online Grant Application System will generate an approval status notification email. Approval letter will be sent electronically.
June 15–July 1, 2023
CDE receives final grant award allocations from United States Department of Education. July 1, 2023
CDE sends award notifications
August 1–30, 2023
Questions:   Teresa Palomino | tpalomino@cde.ca.gov | 916-319-0678
Last Reviewed: Tuesday, September 19, 2023
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