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Heritage School Online Registration Instructions

Instructions for completing the Heritage School Registration (HSR) form.

The following instructions are provided to assist Heritage schools with registering their heritage school using the Heritage Schools online registration system (HSRS). It is recommended that registrants read through these instructions and ensure that they have all the necessary information prior to starting the registration process, as once you begin the online process, you will not be able to save and come back to the registration form at a later time.

Heritage school registration is an annual requirement as set forth in California Education Code (EC) Section 33195External link opens in new window or tab..


Prior to beginning the registration process, please read the Notice to ensure that your school meets the heritage school registration requirements. To begin the online registration process, indicate whether or not the school meets the requirements as set forth in California Education Code (EC) Section 33195.4External link opens in new window or tab..

Note: If your school is not an after school program meeting all the requirements of a heritage school, then you cannot register as a heritage school in the state of California.

Required fields are marked with an asterisk (*).

Step 1 of 6: School Information and Address

Item 1. Name of School*

Enter the name of your school. This can be any name you choose; however, we ask that you follow the California Department of Education (CDE) school naming guidelines when reporting the school name. These guidelines consist of:

  • Omit “School” from school names except when it falls in the middle of a name (e.g., “Corona School of the Arts”).
  • Omit “The” from school names except when it falls in the middle of a name (e.g., “Corona School of the Arts”).
  • If initials are used for schools named after a person, include a space between initials.
Item 2. Primary Business Affiliate*

This is the name of the person, firm, association, partnership, or corporation under which the heritage school does business.

Item 3. Secondary Business Affiliate

This is the secondary name of the person, firm, association, partnership, or corporation under which the heritage school does business.

Item 4. Phone*

Enter the primary phone number for the school.

Item 5. School Type*

Indicate the school type based on the identified gender(s) served by the school. Select from the following options:

  • Coeducational – Serving all gender identifications.
  • Boys Only – Serving boys only.
  • Girls Only – Serving girls only.
Item 6. Cultural or Language Association Membership*

This is the name of the state or national cultural or language association in which the school maintains an active membership. This association pertains to the language being taught and the culture being promoted within the school. This is NOT the name of a state or country, but the actual name of the organization in which the school has an active membership.

Item 7. County*

Select the name of your resident county from the provided drop-down list. This is the county where the heritage school is located.

Item 8-11. Physical Address*

Enter the school's actual physical address - Street, City and Zip Code. This cannot be a P.O. Box, an out of state address or residence.

Note: A heritage school cannot operate out of a home/residence, so the above address cannot be a residential address.

Step 2 of 6: Statistical Information

Items 12-14. Student Ages*

Report the age range of the students enrolled in kindergarten through grade twelve. Note: the ages may not be younger than 4 years 9 months and no older than 18 years. Any age under 4 years 9 months is covered by a California Childcare License NOT a heritage school registration. See California Department of Social Services Child Care Licensing External link opens in new window or tab. .

Items 15-16. Enrollment by Grade Span*

Report the counts of students enrolled in each grade span, kindergarten through grade twelve on or around the date the registration is completed.

Students who were previously identified with a grade level of Ungraded should be assigned the grade span most aligned with the student's age at the time of enrollment.

Do not include preschool or Transitional Kindergarten (TK) enrollment; schools that offer only preschool or TK should not register and are governed by California Department of Social Services Child Care LicensingExternal link opens in new window or tab..

Note: The total enrollment must be greater than zero.

Items 17. Number of Teachers*

Report the number of full- and part-time teachers, administrators, and other staff employed at the school.

Do not include individuals who are hired on a temporary or short-term basis, such as to present on a topic once or twice a year.

Note: The total number of staff must be greater than zero.

Step 3 of 6: Administrative Staff

Items 18-25. Primary Director or Principal Officer*

Enter the contact information for the primary director or principal officer. The director or principal officer is the individual responsible for the academic structure and day-to-day operations of the school.

Note: The primary director or principal officer's email address is the email address that will be used to send the HSR confirmation and any follow-up communication.

Items 26-33. Additional Director or Principal Officer

Enter the contact information for an additional director or principal officer, if applicable. The additional director or principal officer is the individual responsible for the assisting or partnering in the academic structure and day-to-day operations of the school.

Step 4 of 6: Acknowledgments and Statutory Notices

Item 34. Acknowledgments and Statutory Notices*

Once you have read the information and notices listed on the Acknowledgments and Statutory Notices page, check the box to acknowledge that you have read and understand the Statutory Notices and assure the school's compliance.

Step 5 of 6: Signature

Items 35-38. Signature*

By signing, or electronically filing, the HSR, you are declaring under penalty of perjury and the laws of the State of California, that you are the owner or other head of the school, and that the information contained in the affidavit is true, accurate and complete. As part of the signature and submission process, please provide all of the following information:

  • Name, title, and email address of the owner or other head of school. Note that the email address provided here will be used to send your HSR confirmation, as well as any follow-up communication.
  • Security question and answer. Please select a security question from the drop-down list and then provide an answer to the selected question. This will be used for verification purposes.

Step 6 of 6: Review

The Review page provides a summary of the information you have provided on the registration. Please review this information prior to submitting your registration. If corrections are necessary, select the Edit link corresponding to the section you need to correct.

When reviewing your information, please pay close attention to the following items:

  • Correct use of capital letters, punctuation and spelling.
  • Verify the accuracy of the director or principal officer’s email address and the email address provided in the signature section. These will be used to send confirmation of your registration.
  • Double-check your enrollment numbers. A common mistake is to report the grade level rather than the enrollment count, for example people often report six students in sixth grade when in fact the only have one sixth grader.

Once you have verified the accuracy of the information provided on your registration, and are ready to submit your registration, select "Submit Registration" to submit this registration to the California Department of Education.

Note: Selecting the "Cancel" option will exit you out of the affidavit and all entered information will be lost.

Confirmation & Payment

The heritage school registration process is not complete until the required $250 registration fee is received and processed by the California Department of Education (CDE). To pay the registration fee, select the Payment Voucher link provided on the confirmation page or in your confirmation email, print the voucher and mail the payment to:

California Department of Education
Cashier's Office
Heritage School Registration
P.O. Box 515006
Sacramento, CA 95851-5006

The following payment methods are accepted:

  • Money Order.
  • Cashiers Check.
  • Personal or Business Check.
  • Credit Card.

Note: Make all checks out to California Department of Education and enter the words "Heritage School Payment" along with your transaction number in the notes section of the check.

Invalid credit card numbers or checks returned with insufficient funds (NSF) will delay payment processing and could result in fees being charged to the school.

Once your payment has been processed, the CDE will send a payment confirmation email to the email address of the Director or Principal Officer reported on the registration form. The school will also then be listed in the online heritage school registration search page.

You may print copies of your transaction page and payment voucher for your records using the links provided on the confirmation page, or in your confirmation email.

Questions:   Heritage School Data Support | | 916-319-0317
Last Reviewed: Wednesday, December 13, 2023
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