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Title I, Part A School Student Counts

Title I, Part A school student counts are collected and reported by the local educational agency on an annual basis.

The Title I, Part A School Student Counts is a data collection form located in the winter release of the Consolidated Application and Reporting System (CARS). The Title I, Part A School Student Counts data collection will be used by each local educational agency (LEA) to calculate eligibility and ranking for Title I, Part A school allocations.

The purpose of Title I, Part A school student counts is to report the LEA low-income measurement, student enrollment counts, and low-income student enrollment counts. The school student counts form contains pre-populated data elements including: school name, school code, lowest grade offered, highest grade offered, grade span group, total student enrollment counts, and eligible low-income students ages 5–17 counts.

The Title I, Part A School Student Counts data collection form is pre-populated with certified prior fiscal year (FY) data from the California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 data submission/collection. Please review the information in the following “Important Update” section regarding options available to an LEA for its within-LEA allocations (Title I, Part A School Allocations) in FY 2021−22 and FY 2022−23.

***Important Update***

The U.S. Department of Education (ED) issued an updated Fact Sheet, titled: Successfully Implementing State-Administered Programs in the Elementary and Secondary Education Act of 1965 Without Complete National School Lunch Program Data from School Years 2020−21 and 2021−22, dated January 12, 2022 External link opens in new window or tab. (PDF).

The guidance primarily extends existing flexibilities, allowing districts to account for missing 2020−21 or 2021−22 National School Lunch Program (NSLP) data in many cases by using alternate options. To the extent that NSLP data from FY 2020−21 and FY 2021−22 are not available, the options available to an LEA for its within-LEA allocations in FY 2021−22 and FY 2022−23 include:

  • Poverty data from other sources, including Medicaid or Temporary Assistance for Needy Families (TANF);
  • The “best available” NSLP data, including data from the 2019−20 school year;
  • Any NSLP data from a more recent school year that may be accessible, for example, direct certification data (please see ED guidance for when a multiplier can be used);
  • A combination of the best available NSLP data from 2019−20, 2020−21, and 2021−22, or
  • Data from a survey conducted by the State or district which replicates NSLP data.

Some form of this alternate data can be used to determine eligibility and allocations for Title I, Part A. The LEA may choose to manually enter the data in place of prior year data in the Title I, Part A School Student Counts data collection form in the CARS.

IMPORTANT: Records must be maintained to verify any revisions made to pre-populated data.

To Obtain Data from a Prior FY

The CALPADS Unduplicated Eligible Free/Reduced Price Meal (FRPM) Count data files for prior FYs are located on the California Department of Education’s (CDE) Free or Reduced-Price Meal (Student Poverty) Data web page.

The CDE has made available school-level FRPM eligible data that LEAs certified in the CALPADS as part of their annual Fall 1 data submission. The certified data in this file reflect the unduplicated counts and percentages of students eligible to receive FRPM under the NSLP. The file includes school-level FRPM eligible data for K–12 students and for students who are ages 5–17 who have a primary or short-term enrollment in the school on Fall Census Day (the first Wednesday in October) certified by the LEAs as part of the CALPADS Fall 1 data submission.

IMPORTANT: When an LEA elects to use prior FY data from the Unduplicated Student Poverty – FRPM Data, the LEA shall ensure that the correct data is entered into the School Student Counts data collection form as follows:

  • The data in Column R, titled: “Enrollment (K−12),” populates the data in the column titled “Student Enrollment” of the School Student Counts data collection form in the CARS.
  • The data in Column Z, titled: “FRPM Count (Ages 5−17),” populates the data in the column titled “Eligible Low-Income Students Ages 5−17” of the School Student Counts data collection form in the CARS.

Questions about the CALPADS data in the school-level FRPM data file provided on the FRPM Student Poverty Data web page should be directed to the CDE Data Reporting Office or the CALPADS Office as follows:

To Obtain Data for the Current FY

To obtain current FY data, run CALPADS Snapshot Report 1.17 to verify counts of total student enrollment (all students) and eligible low-income students ages 5−17 only.

IMPORTANT: The CALPADS Report 1.17 must be run twice to obtain each of the above data counts, as follows:

  • First: To obtain counts of total student enrollment (all students), and
  • Second: To obtain counts of eligible low-income students ages 5−17 only.

Please review the detailed information provided below (under the sub-heading CALPADS Report 1.17) regarding how to obtain/verify accurate data when running CALPADS Report 1.17.

CALPADS Snapshot Report 1.17

The LEA may choose to use current FY data to populate the CARS Title I, Part A School Student Counts data collection form. To obtain current FY data from the CALPADS Snapshot Report 1.17, run the report twice and select a different age eligibility filter each time, as follows:

  • Log in to CALPADS
    • Select "Reports>""Snapshot Reports,"
    • Scroll to Fall 1 reports, and click on Report 1.17 − FRPM-English Learner-Foster Youth-Count.
    • To obtain/verify the total (student) enrollment count for each school within the LEA:
      • Run the CALPADS Report 1.17 with the following filters set:
        • Status − "Revised Uncertified,"
        • Age Eligibility − "All (K−12, UE, US)," and
        • Click "View Report. "The total student enrollment for each school appears in the "Total Enrollment" column (which is located in the third column from the left). (Review the screen shot below).
    • To obtain/verify the count of eligible low-income students 5−17 for each school within the LEA:
      • Run the Report 1.17 with the following filter:
        • Age Eligibility − "Title I (5−17 years old only)," and
        • Click "View Report."

The count for eligible low-income students ages 5−17 appears in the "Unduplicated Eligible Free/Reduced Meal Counts" column (which is located in the third column from the right). Additional information is available on the CDE's CALPADS web page.

Low-Income Measurement for Student Counts

According to the Elementary Secondary Education Act as reauthorized by the Every Student Succeeds Act (ESSA) Section 1113(a)(5)(A), the LEA shall use the same measure of poverty, which shall be one of the following:

  1. The number of children aged five through seventeen in poverty counted in the most recent census data approved by the Secretary.
  2. The number of children eligible for a free or reduced-price lunch under the Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.).
  3. The number of children in families receiving assistance under the State program funded under Part A of Title IV of the Social Security Act.
  4. The number of children eligible to receive medical assistance under the Medicaid Program.

or

  1. A composite of such indicators, with respect to all school attendance areas in the LEA:
    1. to identify eligible school attendance areas;
    2. to determine the ranking of each area; and
    3. to determine allocations under ESSA Section 1113(c).

Community Eligibility Provision

The Community Eligibility Provision (CEP), a universal meal service option, as authorized by amendments made in the Healthy, Hunger-Free Kids Act of 2010 Section 11(a)(1)(F), of the Richard B. Russell National School Lunch Act, 42 U.S.C. 1759a(a)(1)(F) are inclusive. Since the CEP is a program within the Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.) pursuant to ESSA Section 1113(a)(5), LEAs may use CEP as a poverty measurement for students counts with the reminder that LEAs shall use the same measurement for all schools within the LEA.

For additional information, please contact the CDE Nutrition Services Division at 800-952-5609, or by email at nsddatarequest@cde.ca.gov. When emailing: please mention “CEP Data” or “NSLP Provision Questions” or an appropriate subject in the subject line to ensure that your email gets directed accurately.

Resources

Title I, Part A LEA Allocations
Link to the CDE's Title I, Part A LEA Allocations web page.

Title I, Part A School Allocations
Link to the CDE's Title I, Part A School Allocations web page.

2021–22 Title I, Part A School Student Counts
Link to the CDE's 2021–22 Title I, Part A School Student Counts web page.

2021–22 CARS Winter Release
Link to the CARS Winter Release data entry instructions for the 2021–22 Title I, Part A School Student Counts data collection form.

School Grade Span Group Assignment
Link to the CDE's School Grade Span Group Assignment web page.

ED Updated Fact Sheet titled: Successfully Implementing State-Administered Programs in the Elementary and Secondary Education Act of 1965 Without Complete National School Lunch Program Data from School Years 2020−21 and 2021−22 External link opens in new window or tab. (PDF)
Link to the ED Updated Fact Sheet dated January 12, 2022.

Text of the Elementary and Secondary Education Act as amended by the ESSA External link opens in new window or tab. (PDF)
Information regarding California's implementation of the federal ESSA program (April 7, 2021).

LEA Identification and Selection of School Attendance Areas and Schools and Allocation of Title I Funds to Those Areas and Schools External link opens in new window or tab. (DOC)
Link to the ED Non-Regulatory Guidance document.

CARS
Link to the CDE’s CARS web page.

CALPADS
Link to the CDE’s CALPADS web page.

Questions:   Rina DeRose | RDeRose@cde.ca.gov | 916-319-0917
Last Reviewed: Thursday, February 3, 2022
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