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Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.

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CALPADS Calendar for 2024–25

CALPADS Submission Windows and Certification Deadlines

CALPADS Submission Primary Data Submitted Official Submission Window Recommended Date for Zero Errors Certification Deadline Amendment Window
Fall 1

2024–25 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility
  • Special Education

2023–24:

  • Dropouts
October 2, 2024
to
December 13, 2024
November 22, 2024

December 13, 2024*

Special Education Local Plan Area (SELPA) Approval Strongly Encouraged

December 17, 2024
to
January 24, 2025 (Amendment Window Deadline)

SELPA Approval Required

Fall 2
  • Student Course Enrollments
  • Staff Assignments and full-time equivalent (FTE)
  • English Learner Education Services
  • Postsecondary Outcomes for prior year graduates who were Career Technical Education (CTE) Completers
October 2, 2024
to
February 28, 2025

Note: Fall 2 CVRs and Certification Reports will be available for LEAs to view on December 18, 2024.
February 7, 2025

February 28, 2025

 

No Amendment Window:
Final Deadline is February 28, 2025
End-of-Year (EOY) 1
  • Course Completion for Grades 7–12
  • Career Technical Education (CTE) Participants, Concentrators, Completers
  • Work-Based Learning Indicators
May 6, 2025
to
July 25, 2025
July 11, 2025 July 25, 2025 July 26, 2025
to
August 8, 2025 (Amendment Window Deadline)
End-of-Year (EOY) 2
  • Program Eligibility/Participation
May 6, 2025
to
July 25, 2025
July 11, 2025 July 25, 2025 July 26, 2025
to
August 8, 2025 (Amendment Window Deadline)
End-of-Year (EOY) 3
  • Student Incidents
  • Cumulative Enrollment
  • Student Absence Summary
  • One-Year Graduate and Completer Counts
  • Count of English Learner (EL) Reclassified during School Year
  • Homeless Students
May 6, 2025
to
July 25, 2025
July 11, 2025

July 25, 2025

SELPA Approval Strongly Encouraged

July 26, 2025
to
August 8, 2025 (Amendment Window Deadline)

SELPA Approval Required

End-of-Year (EOY) 4
  • Special Education
  • Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers
May 6, 2025
to
July 25, 2025
July 11, 2025

July 25, 2025

SELPA Approval Strongly Encouraged

July 26, 2025
to
August 8, 2025 (Amendment Window Deadline)

SELPA Approval Required

Please note: The Cohort data pull will occur on August 15, 2025.

*The data that LEAs approve on CALPADS Report 1.17 – LCFF – Count in the Fall 1 submission are used to determine the Unduplicated Pupil Count (UPC), the basis for determining the unduplicated pupil percentage (UPP), which determines 2024–25 Local Control Funding Formula (LCFF) supplemental and concentration grant funding. Data on this report approved by December 13, 2024 Certification Deadline, will be used in the calculation of the First Principal Apportionment (P1). Data on this report approved by the January 24, 2025 Amendment Window Deadline will be used in the calculation of the Second Principal Apportionment (P2). Any changes after this date must be made through the audit process.

Special Education Local Plan Area (SELPA) approval is not required but is strongly encouraged by the December 13, 2024 Fall 1 Certification Deadline.

Annually, as part of the Compliance Improvement Monitoring (CIM) for the Individuals with Disabilities Education Act (IDEA), the Special Education Division is required to issue monitoring determinations for LEAs using a combination of prior year End-of-Year data and current-year Fall 1 data. In order for Annual Determination Letters to be issued earlier to give LEAs more time to complete Compliance Improvement Monitoring activities, the data used to calculate federal Indicator 9 (Disproportionality overall), and Indicator 10 (Disproportionality by specific disability categories) will be pulled from CALPADS following the December 13 Certification deadline, rather than after the close of the amendment window. The data used for these determinations will therefore include data approved by the LEA only, or data which have been approved by both the LEA and SELPA.


Additional dates to note:

Academic Year CALPADS Service Desk Holidays
- Service Desk will be Closed on these Dates -
2024–25

2024:
July 4 (Thursday)
September 2 (Monday)
November 11 (Monday)
November 28 (Thursday)
November 29 (Friday)
December 24 (Tuesday)
December 25 (Wednesday)
December 31 (Tuesday)

2025:
January 1 (Wednesday)
January 20 (Monday)
February 10 (Monday)
February 17 (Monday)
April 18 (Friday)
May 26 (Monday)
June 19 (Thursday)

Questions:  

CALPADS Office | calpads@cde.ca.gov | 916-324-6738
Service and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210

Last Reviewed: Monday, December 02, 2024
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