Skip to main content
California Department of Education Logo

Important Reporting Dates

Important deadlines and reporting windows to submit federal cash management data.

Federal Cash Management Data Collection (CMDC) Schedule

Reporting Period Reporting Start Date Reporting Deadline
1 July 10 July 31
2 October 10 October 31
3 January 10 January 31
4 April 10 April 30

Note: Cash balance to be reported regardless of the fiscal year from which the funds originated.

Questions:   Categorical Allocations & Audit Resolution Office | FederalCashManagement@cde.ca.gov
Last Reviewed: Tuesday, January 28, 2025
Recently Posted in Allocations & Apportionments
  • CAARO Update Issue #2026-09 (added 20-Jul-2026)
    July 20, 2026: Categorical Allocations and Audit Resolution Office (CAARO) Updates – twice monthly notifications of key reporting deadlines, applications for funding, annual audits, and any other topics related to programs administered by CAARO.
  • Funding Excel Files, FY 2026–27 Advance (added 20-Jul-2026)
    Apportionment exhibits provide detail of the distribution of funds by either county, district, or charter school for fiscal year (FY) 2026–27 Advance Apportionment.
  • 2026–27 Advance Apportionment ADA: Section 75.70 (added 15-Jul-2026)
    Fiscal Year 2026–27 advance apportionment average daily attendance (ADA) for the allocation of supplemental taxes pursuant to Section 75.70 of the Revenue and Taxation Code.
  • 2026–27 Advance Apportionment (added 15-Jul-2026)
    2026–27 Advance Apportionment Average Daily Attendance for Allocation of Supplemental Taxes
  • Ltr1-26: Lottery Revenue Projections (added 14-Jul-2026)
    Detail letter to the county offices and district county business officials and charter school administrators regarding lottery revenue projections for fiscal year 2026-27.

  • Ltr3-25: Third Quarter Lottery (added 02-Jul-2026)
    Lottery Third Quarter Lottery Apportionment letter for fiscal year 2025-26.
  • FY 2025-26 CSPP Year-End Reporting Reminders (added 26-Jun-2026)
    The purpose of this letter is to provide California State Preschool Program (CSPP) contractors guidance regarding due dates and reporting requirements related to June year-end and audit reports for the fiscal year ending June 30, 2026.
  • CAARO Update Issue #2026-08 (added 22-Jun-2026)
    June 22, 2026: Categorical Allocations and Audit Resolution Office (CAARO) Updates – twice monthly notifications of key reporting deadlines, applications for funding, annual audits, and any other topics related to programs administered by CAARO.
  • 2025–26 Second Principal Apportionment (added 19-Jun-2026)
    In June and/or July, county treasurers will receive a warrant that reflects state aid for school districts, charter schools, and county offices of education for programs included in the 2025–26 Second Principal (P-2) Apportionment.
  • Calculations to Determine 2025–26 P-2 (added 19-Jun-2026)
    Detail of calculations to determine the 2025–26 Second Principal Apportionment.