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Federal Cash Management

A web-based data collection application for local educational agencies to report federal cash management data for federal programs under the Every Student Succeeds Act (ESSA).

Federal statutes require the California Department of Education (CDE) to implement cash management practices that minimize the time elapsing between the receipt and disbursement of funds by recipients of formula based federal grants awarded by the CDE. The Federal Cash Management Data Collection (CMDC) system was implemented to provide the CDE with necessary data to comply with this requirement.

The Title I, Part A; Title I, Part D, Subpart 2; Title II, Part A; Title III EL; Title III Immigrant; and Title IV, Part A programs under the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the ESSA, will utilize the Federal Cash Management program. School districts, county offices of education, and direct funded charter schools awarded a grant under any of these programs must submit the CMDC report for a particular quarter in order to receive an apportionment for that quarter; CDE will apportion funds to LEAs whose cash balance is below a certain threshold.

Should an LEA fail to submit the CMDC report for a reporting period, the CDE will not apportion funds to the LEA for that period. Also, if the LEA reports an atypical cash balance that appears to be an error, the CDE may contact the LEA for resolution and may not apportion funds to the LEA for that period. The CDE will release funding in the subsequent period if the LEA submits cash balance data that warrants the release.

Logon Page
Starting page to logon to the CMDC system. Click here if you need to request your PIN.

Instructions
Instructions for reporting federal cash management data.

Important Reporting Dates
Important deadlines and reporting windows.

Correspondence
Correspondence regarding Federal Cash Management Data Collection.

Frequently Asked Questions (FAQs)
Frequently Asked Questions for the CMDC system.

Interest Earned on Federal Funds
Information on how to calculate and report interest earned on advanced federal funds and remit interest exceeding $500 for the year back to the CDE.

Join Electronic Mailing List
Subscribe to the Federal Cash Management electronic mailing list to receive updates via e-mail by sending a "blank" message to join-federalcashmanagement@mlist.cde.ca.gov.

Questions:   Categorical Allocations & Audit Resolution Office| FederalCashManagement@cde.ca.gov
Last Reviewed: Tuesday, February 13, 2024
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