Skip to main content
California Department of Education Logo

2023–24 Title III EL Allocations and Reservations

Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title III English Learner (EL) Local Educational Agency (LEA) Allocations and Reservations data collection form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III English learner (EL) student program and to report required reservations.

Program Information

An LEA may use no more than two percent of EL student subgrant for direct administrative costs (Title III, Section 3115[b]). An LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.
CDE Program Staff Contact
Primary Contact

Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620

Secondary Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Allocation

2023–24 Title III EL student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Procedures - Transferred Funds and Repayment of Funds
Step Action Program Instructions
1 Enter the Transferred-in Amount. Required field. The amount transferred-in from Title II, Part A and/or Title IV, Part A to Title III EL must be equal to or greater than zero.
2 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data – Total Allocation

2023–24 Total allocation: The sum of the Title III EL student program allocation amount plus the transferred-in amount plus the repayment of funds amount.

Procedures - Reservations
Step Action Program Instructions
3 Enter a Professional Development Activities amount.

Required field. Enter an amount equal to or greater than zero. (Every Student Succeeds Act [ESSA] Section 3115[c][2])

4 Enter a Program and Other Authorized Activities amount. Required field. Enter an amount equal to or greater than zero. (ESSA sections 3115[d] and 3116[b][1])
5 Enter an English Proficiency and Academic Achievement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3116[b][2][A-B])
6 Enter a Parent, Family and Community Engagement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3115[b][3])
7 Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero. The amount entered cannot exceed 2% of the student program allocation amount plus transferred-in amount.

8 Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero. LEA can apply its approved indirect rate to the portion of the subgrant that is not reserved for direct administrative costs.

Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts, which must equal the total allocation.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount cannot exceed 2% of the English learner student program allocation amount plus transferred-in amount.

Ensure that the direct administrative costs amount is appropriate.

Total Allocation Reservations The total allocation reservations amount must equal the total allocation amount. Adjust reservation amounts, as needed, so that the two totals are equal.
Transferred-in Amount Transferred-in amount is required. Enter an amount equal to or greater than zero.

Back to Table of Contents

Previous | Next

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Monday, April 28, 2025
Recently Posted in Allocations & Apportionments
  • Res-25: Mandate Block Grant (added 28-Jul-2025)
    Mandate Block Grant program funding results for fiscal year 2025–26.
  • Funding Excel Files, FY 2025–26 Advance (added 18-Jul-2025)
    Apportionment exhibits provide detail of the distribution of funds by either county, district, or charter schools for fiscal year (FY) 2025–26 Advance.
  • Ltr1-25: Lottery Revenue Projections (added 15-Jul-2025)
    Detail letter to the county offices and district county business officials and charter school administrators regarding lottery revenue projections for fiscal year 2025-26.
  • Advance Apportionment ADA Letter, FY 2025–26 (added 15-Jul-2025)
    Letter dated July 15, 2025 for average daily attendance (ADA) for allocation of supplemental taxes for fiscal year (FY) 2025–26.
  • 2025–26 Advance Apportionment ADA: Section 75.70 (added 15-Jul-2025)
    Fiscal Year 2025–26 advance apportionment average daily attendance (ADA) for the allocation of supplemental taxes pursuant to Section 75.70 of the Revenue and Taxation Code.

  • FY 2024-25 CSPP Year-End Reporting Reminders (added 09-Jul-2025)
    The purpose of this letter is to provide California State Preschool Program (CSPP) contractors guidance regarding due dates and reporting requirements related to June year-end and audit reports for the fiscal year ending June 30, 2025.
  • Principal Apportionment Deadlines, FY 2025–26 (updated 02-Jul-2025)
    Calendar of Principal Apportionment key deadlines for school district, county office of education, charter school, and SELPA data for fiscal year (FY) 2025–26.
  • Mental Health Consultative Services FAQs (added 01-Jul-2025)
    Answers frequently asked questions (FAQs) from the Mental Health Consultative Services webinar training presented on January 29, 2025.
  • Ltr3-24: Third Quarter Lottery (added 30-Jun-2025)
    Lottery Third Quarter Lottery Apportionment letter for fiscal year 2024-25.
  • EPA - 2024-25 Q4 Letter (added 19-Jun-2025)
    Fourth Quarter Apportionment for the Education Protection Account, Fiscal Year 2024–25.